Professional printing services – RFQ in western cape (closing 17 sep 2026)

Closing date and time: 17 September 2026 at 10h00 (South African standard time). Advertisement of bid on Government e-Tender Portal/CCB website: 03 September 2026. Bid documents accessible from the CCB website from 03 September 2026. No briefing session will be held. Bid validity period: 90 days from closing date.

There will be no briefing session.

Bidding procedures enquiries: Ms. Deidre Hartzenberg, [email protected], 021 461 4676. Technical enquiries: Ms. Busiswa Nkutshu, [email protected], 021 461 4676. All communication must be in writing; telephonic enquiries must be confirmed in writing. Contacting any other CCB employee regarding this tender may lead to disqualification.

Submission must be hardcopy in a sealed envelope marked with reference CCB2026/09/01, delivered by hand/courier to the Castle of Good Hope reception (Corner Castle & Darling Street, Cape Town, 8001) or by post to Castle Control Board, P.O Box 1, Cape Town, 8000, before closing date and time. Submission times at reception: 09h30–16h00. Bids must be submitted in one copy of each file, in the order requested: File 1 – Technical File (pre-qualification documents and checklist); File 2 – Price and Preference Points Claims (Pricing Schedule, preference point claims, quotation). Late bids will not be accepted and will be returned unopened where practicable. Bidders must submit a comprehensive proposal addressing all functionality criteria, proof of competency and expertise, rates structure, and all pre-qualification documents. At least three (3) favourable reference letters from previous work, not older than 36 months, must be submitted. Returnable forms (all must be completed and signed): SBD 1 (Invitation to Bid), Tax Clearance Certificate, Pricing Schedule, SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), CSD report, Company Registration Certificate, B-BBEE Certificate or Sworn Affidavit. Non-submission of any pre-qualification document may result in disqualification. Amendments to bid conditions or counter conditions may invalidate the proposal. Bidders must not contact any CCB employee other than the named enquiry contacts; doing so may lead to disqualification.

Bidders must submit a comprehensive proposal addressing all functionality criteria, proof of competency and expertise, rates structure, and all pre-qualification documents. Submit at least three reference letters from previous work, not older than 36 months. Submission must be in hardcopy in a sealed envelope marked with reference CCB2026/09/01, delivered to the Castle of Good Hope reception or by post, before closing date and time.

Evaluation uses the 80/20 preference point system. Gate 0 (Prequalification): bidders must submit all documents listed in Table 1 (SBD 1, Tax Clearance Certificate, Pricing Schedule, SBD 4, SBD 6.1, SBD 8, SBD 9, CSD report, Company Registration Certificate, B-BBEE Certificate or Sworn Affidavit, and three reference letters not older than 36 months). Only bidders passing Gate 0 proceed to Gate 1. Gate 1 (Price and Specific Goals): Price (maximum 80 points) and Specific Goals (maximum 20 points). Specific Goals allocation: HDIs (who had no franchise on national elections before the 1983 and 1993 constitutions) – 8 points; Women – 4 points; Youth – 4 points; People with disabilities – 2 points; Implementation of RDP goals (Promotion of SMMEs) – 2 points. Non-submission of SBD 6.1 leads to a zero score on Specific Goals. CCB may conduct financial statement analysis on recommended bidders and may award based on best value for money, not necessarily the lowest price.

The appointed bidder will provide professional printing and production of marketing materials for the Castle Control Board. Deliverables and specifications:

• Feather/Teardrop Banners (outdoor events): height 3m or 4m, polyester fabric, ground spike or water base, wind resistant, double-sided print (preferred), quantity 4.
• Backdrop Banners: size 3000mm (W) x 2300mm (H), PVC banner (440–510gsm) or polyester fabric, full colour single-sided print, 300 DPI resolution, matte finish (anti-glare for photography), adjustable backdrop stand, for indoor/sheltered outdoor use, quantity 2.
• X-Banners: size 2000x1200mm, single-sided x-banner system, fibre poles with metal connecting hub, waterproof and tear-resistant, quantity 4.
• Business Cards: South African standard size, safe margin at least 5mm from edges, recommended 350gsm matte or gloss cardstock, laminated finish, spot UV, to include employee full name, job title, company name, logo, phone number, email, website, physical address, in Castle of Good Hope colours (navy, maroon, beige), quantity for 1 person (50 cards in a box).
• Information Board: glossy paper, size 1080mm high x 1200mm wide, design in Castle of Good Hope colours (beige, navy, maroon, white), quantity 1.
• Brochures: size A4 to DL (210mm x 297mm), glossy paper 128gsm, 4 process colours back-to-back, quantity 50,000.

CCB may carry out site inspections, product evaluations, or explanatory meetings to verify the nature and quality of the service offered, before or after adjudication. Bidders must have and effectively employ the resources, procedures, and appropriate technological systems for proper performance of the services. The bidder's proposal must demonstrate ability to meet scope requirements and all expected deliverables. No specific quality certifications are stated.

Bidders must complete the supplied Pricing Schedule and submit a separate comprehensive list of all costs for all possible charges, including those included and not included on the schedule, for the service level agreement. Failure to price all listed products will result in disqualification. The offer must be valid for 90 days from the closing date. Pricing Schedule items: Information Board (1), Business Cards for 1 person (50 cards in a box) (1), X-Banners (4), Backdrop Banners (2), Brochures (50,000), Feather Banners (4). Prices must be submitted with VAT and total. No bond or guarantee requirements are stated.

Bidders must be tax compliant and remain so for the entire contract term; tax compliance status will be verified through the Central Supplier Database (CSD). Bidders must be registered on the CSD; consortia, joint ventures, and sub-contractors must each be registered and tax compliant. Bidders must submit a Tax Clearance Certificate (or have compliant status verified via CSD). B-BBEE Certificate or Sworn Affidavit must be submitted. Company Registration Certificate required. Bidders must not appear on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers. Foreign bidders must also meet tax compliance requirements. Bidders must submit SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination). Fronting is condemned; if fronting indicators are found, the bidder must prove absence of fronting within 14 days of notification, failing which the bid/contract may be invalidated and the bidder restricted from public sector business for up to 10 years.

Award is conditional on acceptance of the General Conditions of Contract (GCC), which must be signed and submitted with the bid. Upon award, a Service Level Agreement (SLA) will be concluded; the successful bidder compiles the SLA and both parties sign. CCB reserves the right to: not award or cancel the bid at any time; negotiate with preferred bidders without offering the same opportunity to others; accept part of a bid; carry out site inspections or product evaluations; correct mistakes; cancel the bid process at any stage; conduct financial statement analysis on recommended bidders; award based on best value for money; and award to multiple bidders. Bidders must declare they will act honestly, employ adequate resources, comply with statutory requirements, disclose conflicts of interest, avoid fraudulent advertising, uphold CCB's interests, and not use or disclose CCB information without consent. CCB may disqualify bidders for collusive bidding, seeking unlawful assistance from government entities, offering inducements, or past fraud convictions. Misrepresentation in the tender may lead to termination and claims; the SLA prevails over the bidder's proposal in case of conflict. Bidders bear all preparation costs. Bidders indemnify CCB for costs or damages arising from breach of bid conditions. This document prevails over any briefing information unless expressly amended in writing. Bidders participate at their own risk; CCB is not liable for costs or damages. Tax compliance is required for the full contract term; awards may be withdrawn if non-compliant. No award to bidders on the Register of Tender Defaulters or List of Restricted Suppliers. South African law governs; bidders submit to South African courts' jurisdiction. Bidders are responsible for their personnel and sub-contractors' compliance. Confidentiality obligations apply; bidders must secure CCB's written approval before releasing any information related to the work or process. Bidders must declare on their cover letter that they had no access to CCB proprietary information.

Bids received after the closing date and time will not be accepted. Amendments to bid conditions or setting of counter conditions may result in invalidation. CCB condemns fronting and may investigate representations; failure to prove absence of fronting within 14 days of notification may invalidate the bid/contract and lead to restriction from doing business with the public sector for up to 10 years. CCB reserves the right to conduct supplier due diligence and request presentations/demonstrations from short-listed bidders. CCB may disqualify bidders who contact any CCB employee other than the named enquiry contacts. Bidders must not engage in collusive bidding, anti-competitive conduct, or offer inducements to government officials. Bidders must not have been found guilty of fraud or forgery in a court of law.

The bidder must provide professional printing and production of marketing materials including: Feather/Teardrop Banners (3m or 4m, polyester, double-sided, quantity 4); Backdrop Banners (3000x2300mm, PVC or fabric, 300 DPI, matte, quantity 2); X-Banners (2000x1200mm, single-sided, quantity 4); Business Cards (SA standard, 350gsm, laminated, spot UV, Castle colours, quantity 50 for 1 person); Information Board (glossy paper, 1080x1200mm, quantity 1); Brochures (A4 to DL, 128gsm, 4-colour, quantity 50,000).