Development of musina local integrated transport plan (12-month consultancy)

Closing date: 18 September 2026 at 11:00. No compulsory briefing or site visit mentioned in the document. Bid validity period: normally 90 days from closing date (standard municipal practice).

Musina Local Municipality, Private Bag X611, Musina 0900. SCM enquiries: telephone 015-534 6100, fax 015-534 2513. Tender box location: Reception Office, Room 53 (corner of Irwin and Scholtz Streets). No named contact persons or email addresses provided in the document.

Submission method: sealed envelope deposited in the tender box at the Reception Office, Room 53 (corner of Irwin and Scholtz Streets), Musina Local Municipality. The tender box is open Monday to Friday, 07:30–16:00, excluding public holidays. Closing date and time: 18 September 2026 at 11:00. Late submissions will not be considered. All pages of the bid document must be initialled and signed in black ink where required. The complete bid document must be submitted in the same order with no pages removed. Mandatory returnable documents: Tax Compliance Status PIN; certified ID copies of all members/owners/directors/shareholders/trustees; municipal rates and taxes statement not older than three months for the company and all directors (or affidavit from SAPS if no property owned, or valid rental/lease agreement with three months’ proof of payment, or letter from Traditional Authority for rural areas); certified copy of latest Annual Financial Statements; Central Supplier Database (CSD) registration report; completed Form of Bid (signed by bidder and two witnesses); Signatory Authorisation; Declaration of Interest (MBD 4); Certificate of Preference for Local Content and SABS Marking; Preference Points Claim form (MBD 6.1); and any other documents listed in the General Conditions Document. Failure to submit any required document leads to disqualification. Bids submitted by fax, email, telegram or telex will not be accepted.

Two-stage evaluation. First stage: mandatory requirements assessing bidder’s ability to execute the scope of work — CSD registration; valid tax compliance; no municipal rates arrears >90 days for company or directors; not in service of the state; company experience: minimum two appointment/reference letters for similar transport planning projects; project leader: Honours degree or higher in Transport Planning, Transport Economics or Transport Engineering plus minimum three relevant projects with reference letters; deputy project leader: B-Tech or degree in Transport Planning, Transport Economics, Transport Engineering or Research Skills plus minimum two relevant projects with reference letters. Second stage: 80/20 preference point system — Price 80 points; Specific Goals 20 points allocated as: HDI status (≥51% Black owned) 10 points; 51% Women’s Equity 4 points; Black person with Disability 3 points; 51% Youth-owned firm 3 points. Points claimed only if CSD number/CIPC documents/comprehensive CSD report submitted showing owner names, gender, race, age, disability status (medical certificate required for disability verification). Form not completed or submitted scores 0.

Scope: Review and update the Musina Local Municipality Integrated Transport Plan (ITP) 2019 in accordance with the National Land Transport Act, Minimum Requirements for Preparation of Integrated Transport Plans (Government Notice 881, 29 July 2016), Technical Transport Planning Guidelines for Type 3 Planning Authorities (2009), and all listed national, provincial and local policy documents. Minimum ITP contents: Chapter 1 – Introduction with demographics per ward; objectives including Transport Registrar (TR) inventory of public transport facilities, verification of operators against OLAS database, route verification, passenger surveys; Operating Licence Strategy (OLS) and Public Transport Plan (PTP) with Rat-Plan as annexures; Freight Transport Strategy (road/rail, hazardous substances) as annexure. Chapter 2 – Transport Status Quo: municipal/provincial/national road network (route number, length, condition), budget allocations and upgrade priorities; public transport facilities (taxi/bus operators, routes, ranking facilities); non-motorised transport infrastructure; freight operations (truck stops, weighbridges, commodity classification); rail and aviation studies; municipal parking areas; LDV utilisation analysis; transport sector GDP contribution. Chapter 3 – Transport Needs Assessment matrix (problem areas, facility/infrastructure requirements, road network needs, mitigation strategies). Public participation: consultative meetings with stakeholders and community, preceded by status quo presentation; venues, dates, minutes, attendance registers included. Chapter 4 – Transport Improvement Proposals: strategic interventions, technology/management systems, alignment with Mopani District IPTN, job creation and revenue enhancement indications. Chapter 5 – Implementation Budget and Programme: current budgets from Musina LM, Mopani DM, NDOT, Limpopo DOT, SANRAL, RAL, conditional grants over MTEF; five-year project plan with costs, implementation periods, funding sources, private sector appetite; project plans for each approved project; monitoring/evaluation mechanism and criteria. Chapter 6 – Public Transport Plan and Operating Licence Strategy: PTP completed within 6 months of appointment; operational plan, fare regime, modal integration, service costs, subsidy recommendations; OLS verifying supply vs demand, route viability, saturation/over-supply analysis, passenger surveys for regulatory guidance. Deliverables: GIS shapefiles and plans on suitable GIS platform aligned to Limpopo district/local boundaries; six hard copies and six electronic copies (full colour) of final report; copyright vests with Musina Local Municipality. Duration: 12 months — Phase 1 (months 1–9): detailed TR, OLS, Rat-Plan, PTP as annexures; Phase 2 (months 10–12): final report. Project management: project plan within 7 working days of appointment; monthly progress reports; stakeholder liaison for meetings, consultations, data collection; quality control by Limpopo Department of Transport and Community Safety.

Bidders must submit a detailed project proposal as part of the tender containing: work procedure (methodology) to achieve required results and execute tasks; key milestone events/activities; detailed timetable/project plan within the 12-month timeframe (Phase 1: months 1–9, Phase 2: months 10–12) with activities in time sequence and estimated cost per activity; proposed payment amounts linked to milestones; facilities and resources to be provided; any supporting information (e.g. company profile).

Required skills/expertise: transport planning, transport economics, transport engineering, research skills and capabilities, transport policy and strategy development, experience in transport planning/policy/strategy development and implementation of similar projects. Company: minimum two appointment/reference letters for similar projects. Project leader: Honours degree or higher in Transport Planning, Transport Economics or Transport Engineering; minimum three projects in transport planning environment with reference letters. Deputy project leader: B-Tech or degree in Transport Planning, Transport Economics, Transport Engineering or Research Skills; minimum two projects in transport planning environment with reference letters. Certified copies of qualifications must be attached.

Quality control of the project will be performed by the Limpopo Department of Transport and Community Safety. The Project Steering Committee (Musina LM with stakeholders) coordinates the process and monitors progress. The service provider is responsible for the quality of the final output. Regular project meetings with stakeholders to obtain inputs. All reports for the Steering Committee must be provided in hard copy and electronic format. Changes to project plan, programme or team require Steering Committee approval. Information compiled for the Steering Committee is its property and may not be distributed without consent.

Price must be fixed, VAT inclusive, and cover all disbursements (meetings, presentations, printing, consultations, data collection, travel, accommodation). No price adjustment during contract. Proposed payment amounts linked to milestones must be included in the project proposal. Payment by municipality within 30 days of month of delivery upon receipt of statement. Municipal rates and taxes clearance required: statement ≤3 months old for company and all directors, or affidavit/rental agreement/Traditional Authority letter as applicable.

Price must be fixed, VAT inclusive, and include all disbursements (meetings, presentations, printing, consultations, data collection, travel, accommodation). No price adjustment during the contract period. Payment terms: municipality pays within 30 days following the month of delivery, provided a statement is submitted timeously. No performance bond, guarantee or insurance requirements stated. Financial capacity: latest certified Annual Financial Statements required. Municipal rates and taxes clearance: company and all directors must not owe rates/service charges >90 days to any municipality; proof via municipal statement ≤3 months old, or affidavit/rental agreement/Traditional Authority letter as applicable.

Mandatory: Central Supplier Database (CSD) registration — only CSD-registered bidders considered. Tax Compliance Status PIN. Certified ID copies of all members/owners/directors/shareholders/trustees. Municipal rates and taxes statement ≤3 months old for company and all directors (or SAPS affidavit if no property, or valid rental/lease with 3 months’ payment proof, or Traditional Authority letter for rural areas). Certified latest Annual Financial Statements. Completed and signed returnable forms: Form of Bid (bidder + two witnesses); Signatory Authorisation; Declaration of Interest (MBD 4); Certificate of Preference for Local Content and SABS Marking; Preference Points Claim (MBD 6.1). All pages initialled and signed in black ink. Bid document completed in ink, submitted sealed with tender description and number. No bids from persons in service of the state. False declarations on MBD 8 item 4.4 lead to contract cancellation, recovery of payments, and criminal charges. Preference points for specific goals require CSD/CIPC/comprehensive CSD report showing ownership demographics and disability verification (medical certificate).

Freight Transport Strategy must include a plan for movement of hazardous substances. Reference to Occupational Health and Safety Act (Act No. 85 of 1993) in the list of standard forms (Form E: Contract between Council and Bidder in terms of the OHS Act). No further project-specific OHS requirements, safety plans or HSE compliance details stated in the document.

Contract duration: 12 months from award. Contract may not be assigned or sub-contracted without written consent of Musina Local Municipality. Municipality reserves the right to terminate the contract if the service provider fails to execute the project and targets as per the contract terms. All deliverables subject to scrutiny by the Project Steering Committee; amendments/corrections may be required; no payment for work deemed unsuitable. Contractual agreements cannot be altered without conscious knowledge of both parties. Disputes on quality/guarantee referred to arbitration in South Africa by mutually agreed arbitrator. Risk in goods/services remains with contractor until delivery and acceptance by municipality. Defects must be remedied free of charge within six months of delivery (or period in special conditions); municipality may execute remedial work at contractor’s expense if delayed. Municipality may reject defective goods at contractor’s risk and expense. Payment within 30 days of month of delivery upon receipt of statement. Contractor must defend any patent claims at own cost and indemnify municipality. Packing at contractor’s cost; packing materials remain municipality property. Firm bids preferred; price fluctuations require documentary proof. Local content preference claims must be certified; false claims may result in cost recovery, fine up to 5% of contract price, or both. HDI preference claims governed by PPPFA; false claims may result in cost recovery, contract cancellation, penalty up to 5% of contract price.

Two-stage evaluation. Stage 1: mandatory compliance — CSD registration, tax compliance, municipal rates clearance, not in state service, company experience (2 reference letters), project leader qualifications (Honours+ in transport field) and experience (3 projects with references), deputy project leader qualifications (B-Tech/degree in transport field) and experience (2 projects with references). Stage 2: 80/20 preference point system — Price 80, Specific Goals 20 (HDI ≥51% Black owned 10, 51% Women’s Equity 4, Black person with Disability 3, 51% Youth-owned 3). Points require CSD/CIPC/comprehensive CSD report with owner demographics and disability verification (medical certificate). Non-submission of preference form scores 0.