Tender Application Workspace for

• Returnable OHS documents (all must be submitted with the bid):
• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan addressing the project/scope OHS risks, aligned with the health and safety specification.
• Detailed costing for health and safety management, broken down (not a lump sum), based on the overall scope of work.
• Baseline OHS Risk Assessment (BRA) including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.
• OHS competency evidence: CVs and qualifications/certificates relevant to the scope, risks and OHS plan.
• Any additional OHS returnables applicable to the scope, to be evaluated before contract award.
• Integrity Declaration Form: must be completed, signed and submitted for every Eskom procurement process; incorporates a Declaration of Fair Tendering Practices.
• Non-Disclosure Agreement (NDA): required to protect confidential information.
• Declaration of Interest: disclose any interest or relationship with an Eskom employee/director, whether financial, personal or private.
• Failure to submit the Integrity Declaration Form.
• Misrepresentation, false certifications or forged documents.
• Collusive bidding, under-pricing or bid rigging.
• Offering gifts or business courtesies to Eskom employees/directors exceeding R1,500 in value.
• Returnable documents, organised in folders:
• Commercial folder: Authorization Form, Eskom Supplier Integrity acknowledgement, ITT, E-Tendering Help Manual acknowledgement form, Company Documents (CIPS, shareholdings, ID copies), signed NEC, and financial documents (if applicable).
• Technical folder: Datasheets.
• SDL&I folder: valid B-BBEE certificate or sworn/CIPS affidavit, proof of ownership/shareholding (CIPC preferred) with breakdown, certified ID copies of shareholders, proof of disability (if applicable), SBD 6.2 Declaration for Local Production and Local Content, Annexure C (Loca…

+ 79 more requirements in the full document analysis

• OHS evaluation is a pass/fail gate (Recommended / Not Recommended) assessed by an Eskom OHS Representative.
• The bidder must satisfy all mandatory OHS returnables listed under submission guidelines.
• No scoring split or minimum score is stated.
• Be a registered supplier on the Eskom Vendor Database.
• Provide a completed NDA.
• Disclose any conflict of interest with Eskom personnel.
• Comply with Eskom's procurement policies and applicable legislation.
• Demonstrate financial and technical capacity to fulfil the contract.
• Evaluation is in stages.
• Bids that do not quote on at least 80% of the items on tender are automatically disqualified from further evaluation.
• The remaining evaluation criteria are not detailed in the document.
• Evaluation is based on OHS compliance for high-risk activities. Key criteria include:
• Section 37(2) agreement signing.
• Competent statutory appointees per OHS Act.
• COVID-19 policy submission.
• Baseline risk assessment capability.
• Organogram with named appointees signed by 16(1)/16(2).
• OHS file maintenance capability.
• No explicit B-BBEE level, CIDB grading, or CIPC registration thresholds stated in this document.
• The contract is a NEC3 Supply Contract (SC3) and the price schedule is the basis for payment.

+ 49 more requirements in the full document analysis

• Scope of work: Supply and delivery of strategy rotating equipment and power transmission (once off).
• The OHS requirements are for a high-risk tender, so the Health and Safety Plan and risk assessment must address the specific risks of this scope.
• This document is the Eskom Supplier Integrity Pact (240-113650212, Revision 2), applicable to Eskom Holdings SOC Ltd and all wholly owned subsidiaries.
• It applies to all existing and potential suppliers.
• It prescribes ethical behaviour in procurement processes and supplements all other commercial and ethics policies.
• Maintain an impeachable standard of integrity in all business and personal dealings.
• Prevent dishonest, unfair, fraudulent, corrupt and illegal practices during any stage of procurement, including contract execution and modifications.
• Be familiar with all publicly available Eskom policies and procedures affecting supply chain processes.
• Reject improper business practices.
• Not abuse trust placed by Eskom employees or misuse opportunities for personal gain.
• Maintain and enhance professional competence.
• Adopt policies aligned with Eskom's labour practices, employment equity and human relations policies.
• The tender covers the supply and delivery of rotating equipment and power transmission items (once-off).
• Specific quantities, technical standards, and delivery locations are not stated in the document.
• Bidders must provide datasheets for the offered items.
• Items include bearings (ball and roller types) with specific part numbers and dimensions:
• Bearing, ball, deep groove, open, 65x120x23 mm, P/N 6213
• Bearing, ball, deep groove, open, 80x170x39 mm, P/N 6316
• Bearing, roller, cylindrical, 65x140x33 mm, P/N NU313STD (original packed)
• Bearing, ball, deep groove, double shield, 15x35x11 mm, P/N 6202-2Z

+ 61 more requirements in the full document analysis

• Method statements must be provided for key activities, detailing how hazards identified in risk assessments will be reduced.
• Safe work procedures must be followed.
• For live work, adhere to High Voltage Live Working Standard, maintain minimum approach distance, and never mix live and dead work on the same site.
• Suppliers must prepare method statements for activities affecting quality.
• Method statements must reference specific procedures, standards and instructions.
• Preservation work plans and execution performance must be evaluated.
• A preservation programme records management process must be developed in compliance with Eskom information management requirements.
• Physical assets (bulk materials, equipment, systems) must be identified and preserved before operation.
• For the Rio Carb liner (chromium carbide, 12000 x 1000 x 10 mm): supply includes cutting, bending, grinding, and painting.
• For gearboxes: an operation and maintenance booklet must be attached.
• No specific methodology required beyond the functionality criteria (datasheets, lead times, quoting on at least 80% of items).

• The specific competencies are not listed in the document.
• Main contractor and appointed contractors must have appropriate qualifications, certificates, and competent supervision for employees. Statutory appointees must be trained and competent.
• Personnel performing quality audits and quality performance reviews must be trained, accredited and experienced, in accordance with documented procedures.

• Quality management is integrated with OHS:
• Non-conformance procedures must be implemented by main and appointed contractors.
• Contractors must maintain satisfactory standards and document inspection results.
• OHS files must be maintained and available for audit.
• Form A must be completed and signed. Additional requirements may be added as per scope of work and/or specification.
• Suppliers and sub-suppliers must develop, implement, maintain and improve a QMS conforming to ISO 9001 (latest revision).
• The QMS must include documented information such as quality manual, procedures, work instructions and method statements.
• Suppliers must inform Eskom of any changes to the QMS or key staff before implementation.
• Main suppliers must manage sub-supplier quality through performance management programmes, including audits, CQP/QCP reviews, nonconformity management and risk management.
• Contract Quality Plans (CQPs) and Quality Control Plans (QCPs/ITPs) are required where specified.
• CQPs must comply with ISO 10005 and include records management, access for inspection, final documentation, special processes, personnel qualification, training, storage and preservation.
• QCPs/ITPs must be reviewed and accepted by Eskom before work starts; changes require Eskom's agreement.
• QCPs/ITPs become addendums to the contract once signed.
• Quality kick-off meetings and pre-inspection meetings are mandatory.
• Eskom may appoint resident quality inspectors and any inspection agency it prefers.
• Four categories (1 to 4) define the level of quality documentation required.
• Category 1 requires full ISO 9001 certification and extensive documentation.
• Category 2 requires objective evidence of a developed, implemented and maintained QMS.
• Category 4 requires a quality method statement and basic quality documentation.
• Eskom may assess suppliers before award for high-risk products, critical plant work, critical items or special processes.

+ 6 more requirements in the full document analysis

• No pricing schedule is included in this document.
• Pricing is for the supply of bearings as listed, each unit of measure EA. OHS costing must be itemised separately. No detailed pricing schedule or bill of quantities is provided in this document.
• The price schedule lists items with material descriptions, units, quantities, rates, and prices.
• Items include mufflers, refrigerants, blowers, fans, air conditioners, and compressor repair kits, with quantities and unit of measure (EA).
• Prices are either lump sums or quantity × rate.
• PAYE withholding rules apply based on classification:
• No pricing schedule or payment terms are provided in this document.

• Must not exceed R1,500 in value.
• Must not be of such nature as to place an Eskom employee/director under obligation or improperly influence the recipient.
• Costing for OHS must be itemised based on the overall scope of the project (e.g., training, PPE, safety equipment purchases).
• No bid security, bonds, guarantees, retention, or payment terms are stated in this document.
• Pricing: The contract is a priced contract using a price schedule.
• Items are priced as lump sums or as quantity × rate.
• The total of the Prices is an estimate only; the contract is on an 'as and when required' basis and does not guarantee any minimum quantity or payment.
• Assessment interval: between the 25th day of each successive month.
• Payment within 30 days after assessment and receipt of undisputed tax invoice.
• For contracts valued above R50 million (including VAT), Eskom's standard payment term is 60 days.
• Interest on late payment at the prime rate (Standard Bank) calculated on a 365-day year.
• Tax invoice: Supplier must provide a tax invoice within one week of receiving a payment certificate. If late, payment is extended accordingly. Include Eskom's VAT number 4740101508 on each invoice.
• Supplier's liability for indirect/consequential loss: R0.
• Supplier's total liability limited to the contract price.
• End of liability date: one year after delivery of the whole of the goods and services per purchase order.
• Insurance: Supplier must provide insurances per Insurance Table A (loss/damage to goods, property, bodily injury) from starting date until last defects date.
• Delay damages: 2% per day per line item, per purchase order, capped at 10% of the affected line item value.
• Low performance damages: 1% per day for incorrect specification or not meeting quality standards, capped at 10% per line item.
• If classified as Independent Contractor: no PAYE withheld (subject to conditions).
• If classified as Dependent Contractor or Personal Service Provider: PAYE withheld at prevailing tax rates, coded as 3601 or 3616 on IRP5.

+ 6 more requirements in the full document analysis

• No specific compliance requirements beyond the integrity obligations described in this document.
• B-BBEE: A valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a sworn affidavit / CIPS affidavit, is required.
• Ownership: Proof of ownership/shareholding (preferably CIPC documentation) including a shareholding breakdown, plus certified ID copies of shareholders.
• Disability: Proof of disability where applicable.
• Local content: SBD 6.2 Declaration for Local Production and Local Content, plus Annexures C, D and E for local content declarations.
• B-BBEE: No specific B-BBEE level or certificate is required at bid stage in this document.
• However, the contract includes a clause (Z3) requiring the supplier to notify Eskom of any change in B-BBEE status within 7 days, and to submit an updated verification certificate within 30 days.
• If the status decreases, Eskom may re-negotiate or terminate.
• Tax: Supplier must comply with VAT Act and include Eskom's VAT number on invoices.
• No CSD, CIDB, or other pre-qualification requirements are stated in this document.
• Must be a resident of South Africa in terms of the Income Tax Act, or referred to Eskom Group Tax if non-resident.
• Must provide income tax registration number.
• Must complete and sign the PAYE Questionnaire truthfully.
• Must sign applicable affidavits/declarations (Appendices 1-9) based on responses.
• Labour brokers must provide a valid IRP30 certificate to avoid PAYE withholding.
• No specific B-BBEE, CIDB, or CSD requirements are stated in this document.
• ISO 9001 certification (or applicable QMS) is required unless excluded.
• Compliance with ISO 10005 for quality plans.
• Compliance with Eskom's SHEQ Policy (32-727) and procurement policies (32-1033, 32-1034).
• Compliance with PPPFA and CIDB guidelines where applicable.

+ 42 more requirements in the full document analysis

• Preference points claimed via SBD 6.1.
• Local content target: 100% (tenderer to propose).
• Procurement from designated groups (targets): Black Owned 4.0%, Black Women Owned 3.0%, Black Youth Owned 2.0%, Black Persons with Disability 1.0%.
• Jobs: proposals for type and number of jobs created and retained.
• SDL&I penalty: 1% of contract value for failure; 1% retention on every invoice as security.
• Quarterly reporting required; SDL&I Implementation Schedule due 28 days after contract award.
• Sworn affidavit validity: must include deponent name and ID, designation, enterprise name and address, percentage black ownership, total revenue, financial year end, B-BBEE status level, empowering supplier status, same signature date for deponent and Commissioner of Oaths, and…

• Recommendation: Recommended / Not Recommended, signed by Eskom OHS Representative.
• OHS specification for high risk activities/services:
• Legal compliance: Section 37(2) agreement, child labour prohibition, OHS Act compliance.
• Eskom requirements: employees familiar with relevant Eskom OHS documentation.
• SHEQ policy and OHS plan: compile and display, signed by CE or 16(2) appointee.
• COID: registered with valid Letter of Good Standing.
• Eskom Life-Saving Rules: open/isolate/test/earth/bond/insulate, hook up at heights, buckle up, be sober, permit to work, safe live working, no cellphone use when walking/driving.
• Substance abuse: 0% alcohol/drug level, ad hoc testing, follow Eskom procedure 32-37.
• Contractor organisational structure: organograms on letterhead, signed by 16(1)/16(2).
• Roles and responsibilities: main and appointed contractors must carry out duties per OHS Act sections 8, 9, 10 and Construction Regulations.
• Risk assessment: baseline and pre-task risk assessments.
• Safe work procedures / method statements.
• Fire equipment and first aid.
• OHS communication systems, toolbox talks, daily team talks, pre-job meetings.
• OHS training: as per Annexure C1.
• Site roads, vehicle management, housekeeping, stacking and storage.
• Auditing, smoking, cellular phones.
• Occupational health, hygiene and rehabilitation.
• PPE requirements.
• Incident investigation, emergency management.

+ 18 more requirements in the full document analysis

• Contractor must comply with environmental legislation and Eskom requirements, including duty of care to the environment. Waste must be temporarily stored in a designated waste area awaiting disposal.
• Asbestos removal and disposal must be done by a registered asbestos contractor in line with South African legislation.

• Maintain integrity and prevent dishonest, fraudulent, corrupt or illegal practices.
• Avoid relationships with Eskom employees/directors that could be perceived as contrary to fairness.
• Report any dishonest or fraudulent behaviour of Eskom employees/directors to the Eskom Ethics office, Forensic department, or toll-free hotline.
• Subject to supplier discipline process and sanctions for misconduct.
• Treat all tenderers fairly, transparently, equitably, cost-effectively and competitively.
• Employees/directors must complete annual Declaration of Interest and additional DOI and NDA if involved in procurement.
• Exclude employees/directors with conflicts from tender evaluation/negotiation.
• Implement Supplier Discipline Process for contraventions, including suspension from vendor database and referral to National Treasury.
• Main contractor and appointed contractors must comply with all OHS requirements.
• Eskom has the right to terminate the contract for non-compliance.
• Contract sign-off is required at completion.
• Contractor performance monitoring is conducted throughout the contract period.
• Contract law: South African law. Language: English. Period for reply: two working days.
• Starting date: to be confirmed upon contract placement. Delivery date: as stipulated on the purchase order.
• Defects date: 52 weeks after delivery of each purchase order. Defect correction period: 1 week (or 5 working days for certain matters).
• Payment: assessment between 25th of each month; payment within 30 days (60 days for contracts above R50 million); interest at prime rate.
• Dispute resolution: Adjudicator from ICE-SA panel; if not agreed, appointed by AFSA. Arbitration in Johannesburg under Association of Arbitrators (Southern Africa) rules.
• Additional conditions (Z clauses) cover: cession/delegation, joint ventures, B-BBEE status changes, confidentiality, waiver, health/safety/environment, tax invoices, compensation events, limitation of liability, termination for business rescue, delay damages, ethics, insurance,…
• Termination: Purchaser may terminate if delay damages reach the limit, or for prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive).
• The supplier must implement a documented preservation management programme covering valves, electrical motors, mechanical and rotating equipment, piping, instrumentation, flange faces, gaskets, coatings, insulation and other materials.

+ 13 more requirements in the full document analysis

• No bribes, gifts, fees, commissions or inducements may be offered to or requested by Eskom employees/directors involved in evaluation, adjudication or negotiation.
• Suppliers must not enter into dishonest or illegal agreements with other tenderers.
• Suppliers must report any unethical behaviour of Eskom employees/directors to the Eskom Ethics office ([email protected]), Forensic ([email protected]) or toll-free hotline 0800 11 27 22.
• Eskom accepts no liability for any loss or damages arising from the use of this Pack.
• Clarification meeting: not applicable.
• Site visit: not applicable.
• Electronic submission only; no hard copies; upload size limits apply.

• Contractor must submit an OHS plan as part of returnables, comply with all listed legislation, and provide statutory appointments as specified.
• The contractor or authorised representative must declare that all questions have been answered truthfully.
• The contractor is responsible for accuracy and completeness of all information.
• The Pack will not be automatically updated with changes in legislation.
• When returning the completed Pack, the signed summary sheet and signed affidavits must be sent to Eskom, copying Group Tax at [email protected].
• Eligibility criteria as listed under complianceRequirements.
• Mandatory contractual requirement: CSD registration.

• No additional evaluation criteria are stated in this document.
• Bids must quote on at least 80% of the items on tender; failure to do so results in automatic disqualification from further evaluation.
• The questionnaire uses a series of tests (residence, number of employees, connected persons, 80% income, place/control/supervision, and dominant impression) to classify the contractor.
• Two options for Section A: Option 1 (certified ISO 9001) scores 4 points;
• Option 2 (documented QMS) scores 7 points.
• The evaluation of quality is based on the category of quality requirements (1 to 4) selected by Eskom.
• Suppliers must submit the required quality documentation for the applicable category.
• The document does not specify a scoring split or minimum qualifying score.
• Datasheet submission required for all items quoted; evaluation will take place for acceptance of the datasheets.
• Functionality requirements: datasheet for all items, lead time per item, quote on at least 80% of items.
• Price scored out of 80 points; specific goals scored out of 20 points (80/20 system).
• Specific goals points per B-BBEE level: Level 1=20, 2=18, 3=14, 4=12, 5=8, 6=6, 7=4, 8=2, non-compliant=0.

• Eskom Representative: Stevens Madumo, Tel: 016 457 5018, Email: [email protected]. Queries must be addressed in writing to the Eskom Representative.