Supply and delivery of rotating equipment and power transmission components (once off)

Development Team:

• Diane Maunatlala

Returnable OHS documents (all must be submitted with the bid):

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan addressing the project/scope OHS risks, aligned with the health and safety specification.
• Detailed costing for health and safety management, broken down (not a lump sum), based on the overall scope of work.
• Baseline OHS Risk Assessment (BRA) including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.
• OHS competency evidence: CVs and qualifications/certificates relevant to the scope, risks and OHS plan.
• Any additional OHS returnables applicable to the scope, to be evaluated before contract award.

OHS evaluation is a pass/fail gate (Recommended / Not Recommended) assessed by an Eskom OHS Representative. The bidder must satisfy all mandatory OHS returnables listed under submission guidelines. No scoring split or minimum score is stated.

Scope of work: Supply and delivery of strategy rotating equipment and power transmission (once off). The OHS requirements are for a high-risk tender, so the Health and Safety Plan and risk assessment must address the specific risks of this scope.

OHS competency evidence required: CVs and qualifications/certificates demonstrating competency relevant to the scope of work, risks, and the OHS plan. The specific competencies are not listed in the document.

Mandatory OHS compliance evidence:

• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.
• OHS competency evidence (CVs, qualifications/certificates) relevant to the scope and risks.

Mandatory OHS returnables:

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan addressing project/scope OHS risks, aligned with the health and safety specification.
• Detailed costing for OHS, broken down (not lump sum), based on overall scope of work.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency evidence (CVs, qualifications/certificates) considering scope, risks, OHS plan.
• Additional OHS returnables applicable to scope, to be evaluated before contract award.
• Recommendation: Recommended / Not Recommended, signed by Eskom OHS Representative.

This document is the Eskom Supplier Integrity Pact, applicable to Eskom Holdings SOC Ltd and all existing and potential suppliers. It prescribes ethical behaviour in procurement processes, requiring suppliers to complete, sign and submit an Integrity Declaration Form whenever participating in any Eskom procurement process. Suppliers must maintain integrity, avoid conflicts of interest, not disclose confidential information without consent, not misrepresent information, avoid relationships with Eskom employees/directors that could be perceived as contrary to fairness, and not offer gifts exceeding R1,500. Eskom commits to fair treatment, requires employees to declare interests, and will implement a Supplier Discipline Process for contraventions, including suspension from the vendor database and referral to National Treasury. The pact is governed by South African law and remains valid until replaced.

No tender-specific dates are stated in this document. The document is a general integrity pact, not a tender-specific schedule.

Reporting unethical behaviour:

• Eskom Ethics office: [email protected]
• Eskom Forensic: [email protected]
• Toll-free hotline: 0800 11 27 22

Returnable documents:

• Integrity Declaration Form: must be completed, signed and submitted for every Eskom procurement process; incorporates a Declaration of Fair Tendering Practices.
• Non-Disclosure Agreement (NDA): required to protect confidential information.
• Declaration of Interest: disclose any interest or relationship with an Eskom employee/director, whether financial, personal or private.

Disqualification risks:

• Failure to submit the Integrity Declaration Form.
• Misrepresentation, false certifications or forged documents.
• Collusive bidding, under-pricing or bid rigging.
• Offering gifts or business courtesies to Eskom employees/directors exceeding R1,500 in value.

Eligibility requirements:

• Be a registered supplier on the Eskom Vendor Database.
• Sign the Supplier Integrity Pact and submit the Integrity Declaration Form.
• Provide a completed NDA.
• Disclose any conflict of interest with Eskom personnel.
• Comply with Eskom's procurement policies and applicable legislation.
• Demonstrate financial and technical capacity to fulfil the contract.

This document is the Eskom Supplier Integrity Pact (240-113650212, Revision 2), applicable to Eskom Holdings SOC Ltd and all wholly owned subsidiaries. It applies to all existing and potential suppliers. It prescribes ethical behaviour in procurement processes and supplements all other commercial and ethics policies. Suppliers must:

• Maintain an impeachable standard of integrity in all business and personal dealings.
• Prevent dishonest, unfair, fraudulent, corrupt and illegal practices during any stage of procurement, including contract execution and modifications.
• Be familiar with all publicly available Eskom policies and procedures affecting supply chain processes.
• Reject improper business practices.
• Not abuse trust placed by Eskom employees or misuse opportunities for personal gain.
• Maintain and enhance professional competence.
• Adopt policies aligned with Eskom's labour practices, employment equity and human relations policies.

No pricing schedule is included in this document.

Gifts and business courtesies:

• Must not exceed R1,500 in value.
• Must not be of such nature as to place an Eskom employee/director under obligation or improperly influence the recipient.

No specific compliance requirements beyond the integrity obligations described in this document.

Supplier obligations:

• Maintain integrity and prevent dishonest, fraudulent, corrupt or illegal practices.
• Avoid relationships with Eskom employees/directors that could be perceived as contrary to fairness.
• Complete the Integrity Declaration Form and disclose any interest with Eskom personnel.
• Report any dishonest or fraudulent behaviour of Eskom employees/directors to the Eskom Ethics office, Forensic department, or toll-free hotline.
• Subject to supplier discipline process and sanctions for misconduct.

Eskom obligations:

• Treat all tenderers fairly, transparently, equitably, cost-effectively and competitively.
• Employees/directors must complete annual Declaration of Interest and additional DOI and NDA if involved in procurement.
• Exclude employees/directors with conflicts from tender evaluation/negotiation.
• Implement Supplier Discipline Process for contraventions, including suspension from vendor database and referral to National Treasury.

Special conditions:

• Gifts and business courtesies must not exceed R1,500 in value.
• No bribes, gifts, fees, commissions or inducements may be offered to or requested by Eskom employees/directors involved in evaluation, adjudication or negotiation.
• Suppliers must not enter into dishonest or illegal agreements with other tenderers.
• Suppliers must report any unethical behaviour of Eskom employees/directors to the Eskom Ethics office ([email protected]), Forensic ([email protected]) or toll-free hotline 0800 11 27 22.

No additional evaluation criteria are stated in this document.

Returnable documents, organised in folders:

• Commercial folder: Authorization Form, Eskom Supplier Integrity acknowledgement, ITT, E-Tendering Help Manual acknowledgement form, Company Documents (CIPS, shareholdings, ID copies), signed NEC, and financial documents (if applicable).
• Technical folder: Datasheets.
• SDL&I folder: valid B-BBEE certificate or sworn/CIPS affidavit, proof of ownership/shareholding (CIPC preferred) with breakdown, certified ID copies of shareholders, proof of disability (if applicable), SBD 6.2 Declaration for Local Production and Local Content, Annexure C (Local Content Declaration – Summary Schedule), Annexure D (Imported Content Declaration – Supporting Schedule), Annexure E (Local Content Declaration – Supporting Schedule).

Disqualification risk: Bidders must quote on at least 80% of the items on tender, otherwise the bid is automatically disqualified from further evaluation.

Evaluation is in stages. Bids that do not quote on at least 80% of the items on tender are automatically disqualified from further evaluation. The remaining evaluation criteria are not detailed in the document.

The tender covers the supply and delivery of rotating equipment and power transmission items (once-off). Specific quantities, technical standards, and delivery locations are not stated in the document. Bidders must provide datasheets for the offered items.

B-BBEE: A valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a sworn affidavit / CIPS affidavit, is required.

Ownership: Proof of ownership/shareholding (preferably CIPC documentation) including a shareholding breakdown, plus certified ID copies of shareholders.

Disability: Proof of disability where applicable.

Local content: SBD 6.2 Declaration for Local Production and Local Content, plus Annexures C, D and E for local content declarations.

Bids must quote on at least 80% of the items on tender; failure to do so results in automatic disqualification from further evaluation.

Eskom requires the supply and delivery of rotating equipment and power transmission items on a once-off basis to Lethabo Power Station, under a NEC3 Supply Contract (SC3).

Closing date: 12 October 2026 at 10:00 (from tender record).

No briefing or site visit is mentioned.

Purchaser: Eskom Holdings SOC Ltd

Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199

Telephone: 011 800 8111

Supply Manager (Lethabo Power Station):

Address: Lethabo Power Station, Private Bag X 415, Vereeniging, 1830

Telephone: +27 16 457 5267

Email: TBC

Returnable documents: the completed Form of Offer and Acceptance (C1.1), the completed Contract Data Part 2 (C1.2b), the Pricing Data (Part C2) including the price schedule, and any Schedule of Deviations. All must be signed by a duly authorised representative.

Submission method: as per the tender invitation (not detailed in this document).

Disqualification risks:

• Failure to complete and sign any returnable document.
• Submitting after the closing time.
• Any deviation not recorded in the Schedule of Deviations is invalid.

No eligibility or evaluation criteria are stated in this document. The contract is a NEC3 Supply Contract (SC3) and the price schedule is the basis for payment. No minimum qualifying score or preference point system (80/20 or 90/10) is mentioned.

Scope: Supply and delivery of rotating equipment and power transmission items on a once-off basis to Lethabo Power Station.

Delivery place: Lethabo Power Station Main Stores.

Transport: Supplier arranges and pays for transport; delivery vehicle must be roadworthy and appropriate for the material.

Goods include (from price schedule):

• Muffler, compressor type, 11 units
• Refrigerant Freon R22, 13.6 kg cylinder, 11 units
• Refrigerant Freon R22, 65 kg cylinder, 10 units
• Air blower, 453 m3/hr, 100 mm, 8 kW, 2 units
• Aeration blower, 12 m3/min, 6 units
• Electric fan, 630 mm, 1.9 m3/s, 2945 rpm, 11 kW, 2 units
• Wall air conditioner, 7000 BTU/hr, 2 units
• Compressor repair kits (various stages) - quantities as per schedule

Vendors must ensure they are performing against the correct drawing revision number where applicable.

Chemicals (refrigerants) must be supplied with MSDS, with Section 12 (ecological information) completed in detail, plus shelf life, date of manufacture, and method of storage with every delivery.

The price schedule lists items with material descriptions, units, quantities, rates, and prices. Items include mufflers, refrigerants, blowers, fans, air conditioners, and compressor repair kits, with quantities and unit of measure (EA). Prices are either lump sums or quantity × rate. The total of the Prices is an estimate only; the contract is on an 'as and when required' basis.

Pricing: The contract is a priced contract using a price schedule. Items are priced as lump sums or as quantity × rate. The total of the Prices is an estimate only; the contract is on an 'as and when required' basis and does not guarantee any minimum quantity or payment.

Payment terms:

• Assessment interval: between the 25th day of each successive month.
• Payment within 30 days after assessment and receipt of undisputed tax invoice.
• For contracts valued above R50 million (including VAT), Eskom's standard payment term is 60 days.
• Interest on late payment at the prime rate (Standard Bank) calculated on a 365-day year.

Tax invoice: Supplier must provide a tax invoice within one week of receiving a payment certificate. If late, payment is extended accordingly. Include Eskom's VAT number 4740101508 on each invoice.

Liability:

• Supplier's liability for indirect/consequential loss: R0.
• Supplier's total liability limited to the contract price.
• End of liability date: one year after delivery of the whole of the goods and services per purchase order.

Insurance: Supplier must provide insurances per Insurance Table A (loss/damage to goods, property, bodily injury) from starting date until last defects date.

Delay damages: 2% per day per line item, per purchase order, capped at 10% of the affected line item value.

Low performance damages: 1% per day for incorrect specification or not meeting quality standards, capped at 10% per line item.

B-BBEE: No specific B-BBEE level or certificate is required at bid stage in this document. However, the contract includes a clause (Z3) requiring the supplier to notify Eskom of any change in B-BBEE status within 7 days, and to submit an updated verification certificate within 30 days. If the status decreases, Eskom may re-negotiate or terminate.

Tax: Supplier must comply with VAT Act and include Eskom's VAT number on invoices.

No CSD, CIDB, or other pre-qualification requirements are stated in this document.

Supplier must take all reasonable precautions to maintain health and safety of persons in and about the provision of goods and services. The total of the Prices must include sufficient amount for compliance with all applicable health and safety laws and regulations. Supplier must ensure subcontractors and employees comply.

Asbestos: The Purchaser ensures ambient air conforms to South African asbestos regulations (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). Supplier's personnel may stop work and leave contaminated area until declared safe. Removal/disposal of asbestos is done by a registered asbestos contractor instructed by the Purchaser at the Purchaser's expense.

Supplier must comply with all applicable environmental laws and regulations, and ensure subcontractors and employees comply. Asbestos removal and disposal must be done by a registered asbestos contractor in line with South African legislation.

Contract law: South African law. Language: English. Period for reply: two working days.

Starting date: to be confirmed upon contract placement. Delivery date: as stipulated on the purchase order.

Defects date: 52 weeks after delivery of each purchase order. Defect correction period: 1 week (or 5 working days for certain matters).

Payment: assessment between 25th of each month; payment within 30 days (60 days for contracts above R50 million); interest at prime rate.

Supplier's liability for indirect/consequential loss: R0. Total liability limited to contract price. End of liability date: one year after delivery.

Dispute resolution: Adjudicator from ICE-SA panel; if not agreed, appointed by AFSA. Arbitration in Johannesburg under Association of Arbitrators (Southern Africa) rules.

Additional conditions (Z clauses) cover: cession/delegation, joint ventures, B-BBEE status changes, confidentiality, waiver, health/safety/environment, tax invoices, compensation events, limitation of liability, termination for business rescue, delay damages, ethics, insurance, nuclear liability, and asbestos.

Termination: Purchaser may terminate if delay damages reach the limit, or for prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive).

No evaluation criteria are stated in this document. The price schedule is the basis for payment; no functionality or preference point scoring is mentioned.

This is a PAYE Questionnaire for service contracts to Eskom Group, applicable from 1 March 2023 to 28 February 2024. It determines whether a contractor is an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for tax purposes. It applies only to contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries.

Closing date: 12 October 2026 at 10:00

Note: The PAYE Questionnaire applies from 1 March 2023 to 28 February 2024 and is subject to changes in tax legislation.

Group Tax email: [email protected]

Eskom Corporate Tax Department, Megawatt Park (for non-resident referrals).

Returnable documents:

• Completed and signed PAYE Questionnaire (Evaluation Pack A for companies/CCs/trusts, Evaluation Pack B for individuals).
• Signed summary sheet and all applicable signed affidavits/declarations (Appendices 1-9).
• Contractor's details, representative particulars, and bank details as required.

Submission method:

• Submit the completed Pack to the Eskom contractor representative.
• Copy Group Tax on email: [email protected]

Disqualification risks:

• Failure to sign required affidavits or declarations results in PAYE being withheld from payments.
• Incomplete or inaccurate information may lead to tax withholding or liability for taxes, penalties, and interest.

The questionnaire determines the contractor's tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor) based on responses to a series of tests:

• Residence test: Must be a South African resident; non-residents are referred to Eskom Group Tax.
• Number of employees exclusion: Employing three or more full-time non-connected employees may qualify as independent.
• Services rendered by connected person: If no connected person renders services personally, certain affidavits are required.
• More than 80% of income test: If more than 80% of income comes from one client, classification as dependent contractor or PSP applies.
• Place, control and supervision test: If duties are performed mainly at Eskom premises and subject to Eskom control/supervision, classification as dependent contractor or PSP applies.
• Dominant impression test: A series of questions (6(i) to 6(xi)) determine overall independence; specific answers lead to classification as Independent or PSP/Employee.

Classification determines PAYE withholding and IRP5/IT3(a) codes.

The questionnaire is for service contracts to Eskom Group of Companies, covering services or labour provided by individuals, companies, close corporations, or trusts.

Eskom Group includes:

• Eskom Holdings SOC Ltd
• Eskom Rotek Industries SOC Ltd
• Eskom Enterprises SOC (Pty) Ltd
• Escap SOC (Pty) Ltd
• Eskom Finance Company SOC (Pty) Ltd
• Eskom Foundation NPC
• National Transmission Company SA

Contractors must complete the applicable evaluation pack (A for companies/CCs/trusts, B for individuals) and answer all questions truthfully.

PAYE withholding rules apply based on classification:

• Independent Contractor: no PAYE withheld.
• Dependent Contractor/PSP: PAYE withheld at tax rates, coded 3601 or 3616.
• Labour Broker: PAYE withheld unless valid IRP30 provided; if provided, no PAYE withheld, IT3(a) code 3617.

PAYE withholding:

• If classified as Independent Contractor: no PAYE withheld (subject to conditions).
• If classified as Dependent Contractor or Personal Service Provider: PAYE withheld at prevailing tax rates, coded as 3601 or 3616 on IRP5.
• If classified as Labour Broker: PAYE withheld unless a valid IRP30 certificate is provided; if provided, no PAYE withheld and IT3(a) code 3617 issued.

Failure to sign required affidavits/declarations results in PAYE being withheld from payments.

Tax compliance:

• Must be a resident of South Africa in terms of the Income Tax Act, or referred to Eskom Group Tax if non-resident.
• Must provide income tax registration number.
• Must complete and sign the PAYE Questionnaire truthfully.
• Must sign applicable affidavits/declarations (Appendices 1-9) based on responses.
• Labour brokers must provide a valid IRP30 certificate to avoid PAYE withholding.

No specific B-BBEE, CIDB, or CSD requirements are stated in this document.

The contractor acknowledges that definitions from the Income Tax Act are provided in Appendix 10, and that the contractor is responsible for the accuracy and completeness of all information provided in the Pack.

Eskom accepts no liability for any loss or damages arising from the use of this Pack.

The contractor or authorised representative must declare that all questions have been answered truthfully. The contractor is responsible for accuracy and completeness of all information. The Pack will not be automatically updated with changes in legislation. When returning the completed Pack, the signed summary sheet and signed affidavits must be sent to Eskom, copying Group Tax at [email protected].

The questionnaire uses a series of tests (residence, number of employees, connected persons, 80% income, place/control/supervision, and dominant impression) to classify the contractor. The classification determines PAYE withholding and IRP5/IT3(a) codes.

Quality management system evaluation (Category 2 – Quality Requirements Deliverables, indicator = 1):

• Option 1: Valid ISO 9001 certification from an accredited body with relevant product/service scope, valid expiry date, and internationally recognised accreditation. Score: 4 points.
• Option 2: Documented QMS not certified but compliant with ISO 9001:2015, including QMS manual, quality policy, quality objectives, control of documented information, control of nonconforming outputs, nonconformity and corrective action, and internal audit. Score: 7 points.
• Evidence of QMS in operation (Section B, 4 points): documented roles/responsibilities (org chart, responsibility matrix), control of externally provided processes, latest internal audit report, and management review records.
• Draft Contract Quality Plan specific to scope (Section C, 1 point).
• Draft/example of Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar work (Section D, 1 point).
• Section E (2 points): Form A completed and signed; other requirements as per scope/specification.
• Total possible score: 14 points (Option 1) or 17 points (Option 2). No minimum qualifying score stated.

Supply and delivery of strategy rotating equipment and power transmission (once-off). No further technical details provided in the document.

Form A must be completed and signed. Additional requirements may be added as per scope of work and/or specification.

No specific compliance requirements (CSD, tax, B-BBEE, CIDB, local content) are stated in the provided document.

Quality management system evaluation as per Category 2 – Quality Requirements Deliverables. Two options for Section A: Option 1 (certified ISO 9001) scores 4 points; Option 2 (documented QMS) scores 7 points. Section B (evidence of QMS in operation) scores 4 points. Section C (draft Contract Quality Plan) scores 1 point. Section D (draft ITP/QCP) scores 1 point. Section E (Form A and other requirements) scores 2 points.

This specification defines the minimum quality requirements for all existing and potential Eskom suppliers, covering selection, evaluation, vendor registration, management, monitoring, assessment and auditing. Eskom seeks suppliers who demonstrate commitment to developing, implementing and maintaining a QMS conforming to ISO 9001, with continual improvement.

Closing date: 12 October 2026 at 10:00

No briefing or site visit is stated in the document.

No specific contact details are provided in the document. The department is Supply Chain Management.

Returnable documents (all must be completed, signed and submitted with the bid):

• Form A (240-68099512): Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000 / QM 58 and Quality Requirements for ISO 9001 Standard — acknowledges and accepts Eskom's supplier quality requirements.
• List of Tender Returnables (240-12248652): specifies the exact quality documents required for the applicable category.
• Category-specific quality documentation as listed under evaluation criteria.
• Any other returnables listed in the tender invitation.

Disqualification risks:

• Failure to complete and sign Form A.
• Omission of any required quality documentation.
• Submission after the closing time.

Quality requirements are categorised into four levels (Category 1 to 4). Only one category applies per procurement, as indicated in Form A. The required returnables per category are:

Category 1:

• Valid ISO 9001 (or applicable QMS) certificate from an accredited certification body.
• Latest internal and external management system audit reports, including nonconformities and corrective actions.
• Draft contract quality plan per ISO 10005, specific to the scope of work.
• Example ITP or QCP from similar or previous work (where applicable).
• Documented information for control of externally provided processes, products and services.
• Documented information on roles, responsibilities and authorities.
• Records of management review meetings.

Category 2:

• Objective evidence of a developed, implemented and maintained QMS complying with ISO 9001, including: QMS manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity and corrective action procedure.
• Latest internal audit reports.
• Draft contract quality plan per ISO 10005.
• Example ITP or QCP (where applicable).
• Documented information for control of externally provided processes, products and services.
• Roles, responsibilities and authorities documentation.
• Management review records.

Category 3:

• Objective evidence of a developed QMS complying with ISO 9001, including the same documented information as Category 2.
• Draft contract quality plan per ISO 10005.
• Example ITP or QCP (where applicable).
• Documented information for control of externally provided processes, products and services.
• Roles, responsibilities and authorities documentation.

Category 4:

• Quality method statement based on ISO 9001, specific to the scope of work.
• Signed or approved quality policy.
• Quality objectives.
• Documented information for control of externally provided processes, products and services.
• Roles, responsibilities and authorities documentation specific to the project or scope of work.

Sub-suppliers are subject to the same QMS requirements where their scope includes design, manufacturing, maintenance, testing, storage, delivery, installation, commissioning or project management. Eskom may assess sub-supplier facilities.

This document is the Eskom Supplier Quality Management Specification (240-105658000 / QM 58, Revision 3). It sets the minimum quality requirements for all existing and potential Eskom suppliers.

Scope:

• Applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers.
• Forms part of all Eskom RFIs, RFQs, RFPs and contracts for products and services.

Key requirements:

• Suppliers must develop, implement, maintain and continually improve a quality management system (QMS) conforming to ISO 9001.
• A valid ISO 9001 certificate from an accredited body is required unless specifically excluded.
• Suppliers must complete and sign Form A to accept Eskom's quality requirements.
• Quality plans (CQP, QCP/ITP) must be prepared and submitted for Eskom review and acceptance.
• Eskom may perform audits, appoint inspection agencies, and place resident quality inspectors at supplier premises.
• Suppliers must manage sub-supplier quality, including audits, performance monitoring and preservation requirements.
• Preservation of equipment and materials must follow a documented programme, with Eskom having free access to records.
• Nonconformities must be managed and corrected; repeated issues may be escalated.
• Special processes (e.g., welding, NDT) require qualified personnel and documented procedures.

Method statements and work procedures:

• Suppliers must prepare method statements for activities affecting quality.
• Method statements must reference specific procedures, standards and instructions.
• Preservation work plans and execution performance must be evaluated.
• A preservation programme records management process must be developed in compliance with Eskom information management requirements.
• Physical assets (bulk materials, equipment, systems) must be identified and preserved before operation.

Personnel performing quality audits and quality performance reviews must be trained, accredited and experienced, in accordance with documented procedures.

Quality management system requirements:

• Suppliers and sub-suppliers must develop, implement, maintain and improve a QMS conforming to ISO 9001 (latest revision).
• The QMS must include documented information such as quality manual, procedures, work instructions and method statements.
• A valid ISO 9001 certificate from an accredited body is required unless excluded.
• Suppliers must inform Eskom of any changes to the QMS or key staff before implementation.
• Main suppliers must manage sub-supplier quality through performance management programmes, including audits, CQP/QCP reviews, nonconformity management and risk management.

Quality plans:

• Contract Quality Plans (CQPs) and Quality Control Plans (QCPs/ITPs) are required where specified.
• CQPs must comply with ISO 10005 and include records management, access for inspection, final documentation, special processes, personnel qualification, training, storage and preservation.
• QCPs/ITPs must be reviewed and accepted by Eskom before work starts; changes require Eskom's agreement.
• QCPs/ITPs become addendums to the contract once signed.
• Quality kick-off meetings and pre-inspection meetings are mandatory.
• Eskom may appoint resident quality inspectors and any inspection agency it prefers.

Categories of quality requirements:

• Four categories (1 to 4) define the level of quality documentation required.
• Category 1 requires full ISO 9001 certification and extensive documentation.
• Category 2 requires objective evidence of a developed, implemented and maintained QMS.
• Category 3 requires objective evidence of a developed QMS.
• Category 4 requires a quality method statement and basic quality documentation.

Capability and capacity assessment:

• Eskom may assess suppliers before award for high-risk products, critical plant work, critical items or special processes.

Post-award monitoring:

• Suppliers must submit documented quality audit processes and a schedule of audits.
• Eskom may audit supplier performance and quality systems.

No pricing schedule or payment terms are provided in this document.

No specific financial requirements (bid security, guarantees, retention, payment terms, turnover) are stated in this document.

Quality management system compliance:

• ISO 9001 certification (or applicable QMS) is required unless excluded.
• Compliance with ISO 10005 for quality plans.
• Compliance with Eskom's SHEQ Policy (32-727) and procurement policies (32-1033, 32-1034).
• Compliance with PPPFA and CIDB guidelines where applicable.

B-BBEE: The document does not specify B-BBEE requirements. The tender record indicates a minimum level of 1, but this is not confirmed in the source text.

CSD registration, tax clearance, CIDB grading, and CIPC registration are not addressed in this document.

The document references the Safety, Health, Environment, and Quality (SHEQ) Policy (32-727) as an informative reference. No specific health and safety requirements are detailed in this specification.

Preservation requirements:

• The supplier must implement a documented preservation management programme covering valves, electrical motors, mechanical and rotating equipment, piping, instrumentation, flange faces, gaskets, coatings, insulation and other materials.
• Preservation requirements must be clearly documented in purchase orders and work authorisations.
• Sub-supplier input into preservation protocols must be documented.
• Preservation requirements must be communicated to logistics, construction, quality, security and other project functions.
• Sub-supplier responsibilities for preservation execution must be clearly designated.
• Project team responsibilities for preservation oversight must be defined at every stage.
• Eskom has free and unrestricted access to all preservation records for inspection and audit.

The evaluation of quality is based on the category of quality requirements (1 to 4) selected by Eskom. Suppliers must submit the required quality documentation for the applicable category. The document does not specify a scoring split or minimum qualifying score.

Supply and delivery of fasteners (bolts, screws, o-rings, taps and nuts) on an as-and-when-required basis for a period of three months.

The document is a baseline risk assessment template for Lethabo Power Station. It identifies potential hazards during the supply and delivery of fasteners, including motor vehicle accidents (animals on road, bad road conditions, speeding, high jacking), trips and falls, slips, fatigue, and use of mobile phones while driving. Required controls include vehicle roadworthiness, adherence to speed limits, driver fatigue management, safety awareness training, and use of hands-free devices. The risk assessment must be reviewed every two years, and the procedure reference is 32-520.

Supply and delivery of a wide range of rotating equipment and power transmission components for power station use, including mufflers, refrigerants, blowers, fans, air conditioners, compressor repair kits, couplings, gearboxes, belts, chains, wheels, and other mechanical parts.

Returnable documents: none specified beyond the datasheets and lead times described under evaluation criteria.

Submission method: not stated in the document.

Closing time: 10:00 on 12 October 2026 (from tender record).

Functionality requirements:

• A datasheet must be submitted for every item quoted; acceptance of the datasheets will be evaluated.
• Lead time must be indicated for each item quoted.
• Bidders must quote on at least 80% of the items on tender, otherwise they will be automatically disqualified from further evaluation.

The scope covers the supply and delivery of a wide range of rotating equipment and power transmission components for power station use, including:

• Mufflers (compressor type, threaded 60 mm connection, aluminium die cast, 470 mm length).
• Refrigerants: Freon R22 in 13.6 kg and 65 kg cylinders (gas content 56.7 kg), and R134a for air conditioners.
• Blowers: various types including air, aeration, roots, bare shaft, handheld cordless; capacities from 156 m³/hr to 2200 m³/hr; voltages 380 VAC or 18 VDC.
• Fans: electric axial cooling, centrifugal, transformer cooling; sizes 630 mm to 800 mm; various power ratings.
• Air conditioners: wall-mounted units, 7000 BTU/hr and 13000 BTU, with specified refrigerants.
• Compressor repair kits: service kits for SVC 600/250 and SVD 600/250 compressors at 2000, 4000, and 8000 hour intervals, with detailed parts lists.
• Couplings: rigid, flexible, fluid, gear, tyre, and spacer types; various bore sizes and materials.
• Gearboxes: reduction, bevel, worm, speed increaser, and agitator types; various ratios and power ratings.
• Belts and V-belt sets: various sizes and pitch lengths.
• Chains, sprockets, gears, pinions, worms, and racks.
• Wire ropes, load chains, clamps, and key stock.
• Wheels, collars, springs, spiders, inserts, and other mechanical parts.
• Specific items require compliance with drawing revision numbers; vendors must verify they are working to the correct revision.
• Certain items require delivery of material certificates, data sheets, or operation and maintenance booklets (e.g., ID fan suction cones, new vent fans, gearboxes).

Methodology requirements:

• For the Rio Carb liner (chromium carbide, 12000 x 1000 x 10 mm): supply includes cutting, bending, grinding, and painting.
• For gearboxes: an operation and maintenance booklet must be attached.

Quality requirements:

• Spur gears: must comply with EN10083:2006 for quenching and hardening; case hardening to 60 HRC to a depth of 1.2 mm; each gear stamped with a unique ID per EN10083-2:2006 section 11; test sample from same batch for certificate testing; full surface crack testing after induction hardening; gears not accepted without hardness certificate, material certificate, and crack testing results; EN10204 3.1 certificate required.
• ID fan suction cones: material certificate must be delivered with the cones; drawing must accompany the cones for verification as part of the quality check process.
• Certain items (e.g., feed pump covers) are specified to ISO 9001.

No specific eligibility criteria stated in the document.

Health and safety requirements:

• Refrigerants (Freon R22) must be supplied with a Material Safety Data Sheet (MSDS), with Section 12 (ecological information) completed in detail, with every delivery.
• For certain items, the following must be provided with every delivery: shelf life, date of manufacture, and method of storage.

Functionality requirements:

• Datasheet submission required for all items quoted; evaluation will take place for acceptance of the datasheets.
• Lead time to be indicated on each item quoted.
• Bidders must quote on at least 80% of the items or will be automatically disqualified from further evaluations.

Returnable documents: none specified in the available text.

Closing date: 08 November 2024 (per tender record; note the tender record lists closing date as 2026-10-12T10:00:00.000Z, but the document states 08 November 2024 — the document is preferred).

Returnable documents: the Authorisation Form (Eskom Form 240-15811258 Rev 2) must be completed and signed by the authorised representative. The form requires ticking the tenderer's organisation type (company, close corporation, partnership, joint venture, sole proprietor, or trust) and completing the corresponding certificate. A certified copy of the enabling resolution (board, members, trustees) or power of attorney (joint venture) must be attached. The table at the end of the form (name of tenderer, authorised signatory, designation, signature, date) must also be fully completed.

Only organisations falling into one of the six recognised categories — company, close corporation, partnership, joint venture, sole proprietor or trust — can complete the authorisation form. Except for sole proprietors and partnerships, the certificate must be supported by a certified copy of the enabling resolution or power of attorney.

Joint ventures must attach a certified copy of the Joint Venture Agreement that includes: a statement that all members are jointly and severally liable for contract execution, identification of the lead member, and the ratios for dividing work and payment. A power of attorney signed by legally authorised signatories of all JV members must also be attached.

Supply and delivery of Strategy Rotating Equipment & Power Transmission (once off). Open invitation to tender. Award may be to multiple service providers.

Closing date: 12 October 2026 at 10:00

Clarification queries deadline: 5 working days before the tender closing date

Clarification meeting: not applicable

Site visit: not applicable

Eskom Representative (queries only):

• Name: Stevens Madumo
• Telephone: 016 457 5018
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission: via Eskom Tender Bulletin on the Eskom E-tendering page.

Submission method: electronic only via the Eskom Tender Bulletin on the Eskom E-tendering page. No hard copies accepted. No zip/compressed files. Upload each document in PDF format; the price list must be in PDF and a copy in Excel. Per-document upload limit 500 MB; total submission limit 4 GB. If resubmitting, the latest version stands and earlier submissions are void. Confirm the submission status shows as complete.

Returnable documents (disqualifiable if missing or unsigned at closing):

• Annexure A: Authorisation Form – confirms the signatory is authorised to bind the bidder; attach the relevant resolution or power of attorney.
• Annexure B: Acknowledgement Form – confirms receipt of the tender documents and any addenda.
• Annexure C: Tenderer's Particulars – bidder and contact details.
• Annexure D: Integrity Pact Declaration – commits the bidder to the Supplier Integrity Pact.
• Annexure E/F: CPA requirements for local/foreign goods – only if applicable (marked N/A here).
• Annexure G1–G4: SBD 6.2 and local content declarations – only if designated materials are included (see designated sectors).
• Annexure H: SBD 1 – Invitation to Bid, completed by all tenderers.
• Annexure J: SBD 4 – Bidders Disclosure (declaration of interest).
• E-tendering Help Manual acknowledgement form.
• For joint ventures: letter of intent or valid JV agreement stating joint and several liability, profit-sharing ratios, single business entity confirmation, and a single designated bank account.

Non-disqualifiable returnables (5 working days to correct if requested):

• Annexure I: SBD 6.1 – Preference Points Claim Form (PPPFA 2022).
• Proof for Specific Goals (B-BBEE points claim).
• Tax clearance certificate or SARS e-filing PIN (if not verifiable via CSD).
• Employment Equity compliance proof (if a designated employer).

Required prior to contract award:

• Completed NEC or other Contract.
• Completed Pricing Schedule (PDF and Excel).
• CSD registration proof.
• COIDA certificate of good standing or proof of application (South African tenderers).
• SHEQ documents as per the SHEQ folder on the bulletin.
• Functionality/technical qualitative criterion.

Disqualification risks:

• Missing or unsigned disqualifiable returnables.
• Late submission – late tenders are not accepted.
• Quoting on fewer than 80% of the items.
• Submitting more than one tender (individually or as a JV partner).
• Tender signed by a non-authorised person.
• Conflict of interest, being on a restricted or defaulters list, or subcontracting 100% of the scope.

Evaluation stages: basic compliance first, then functionality, then price and specific goals.

Basic compliance requires: meeting eligibility criteria, submitting a complete tender with commercial, financial and technical information, and submitting mandatory commercial returnables by the deadline.

Functionality requirements (scored):

• Datasheet submission for all items quoted – evaluated for acceptance.
• Lead time indicated on each item quoted.
• Must quote on at least 80% of the items or be automatically disqualified.

Price evaluation (80 points):

• Prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value.
• Unconditional discounts count for evaluation; conditional discounts applied at payment.

Specific goals (20 points) – B-BBEE status level points under the 80/20 system:

• Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0.
• Failure to submit proof for a specific goal results in 0 points for that goal, not disqualification.

Objective criteria: designated sectors apply – local content threshold of 70% for the listed valve components (Pneumatic Actuators, Manual Actuators, Pressure Reducing Valves, Low Pressure Plug Valves, High Pressure Plug Valves, Control Valves, Air Valves, Disc Valves, Sleeve Valves, Pinch Valves).

Ranking: total of price + specific goals, highest first. Eskom may award to a tenderer other than the highest scorer if objective criteria justify it.

Reverse e-auction: not applicable.

Scope: Supply and delivery of Strategy Rotating Equipment & Power Transmission (once off).

Items include (designated components):

• Pneumatic Actuators
• Manual Actuators
• Pressure Reducing Valves
• Low Pressure Plug Valves
• High Pressure Plug Valves
• Control Valves
• Air Valves
• Disc Valves
• Sleeve Valves
• Pinch Valves

Local content threshold: 70% for the designated components.

Contract type: NEC3 Supply Contract (SC).

Award: may be to multiple service providers (contract split).

Cataloguing: successful tenderer may be required to provide cataloguing information per item and label materials per Eskom specifications; pricing schedule must include a cataloguing line item.

No specific methodology required beyond the functionality criteria (datasheets, lead times, quoting on at least 80% of items).

Pricing Schedule/BOQ to be submitted in PDF and Excel format.

Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value.

Unconditional discounts considered for evaluation; conditional discounts applied at payment.

Price scored out of 80 points.

Cataloguing line item must be included if cataloguing is required.

Pricing format: Pricing Schedule/BOQ to be submitted in PDF and Excel format. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Security for performance: if a performance bond or demand guarantee is required, the tenderer must select at least two financial institutions from the Eskom-approved list.

SDL&I penalties and retention:

• Penalty of 1% of contract value for failure to meet SDL&I obligations.
• Eskom retains 1% of every invoice (excluding VAT) as security for SDL&I obligations, released upon fulfilment.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Mandatory contractual requirements (assessed after evaluation, before award):

• CSD registration (CSD number/CSD report).

Eligibility criteria (disqualifying):

• Must not be under any restriction to do business with Eskom or State-Owned Companies.
• Must not have nationality of a country on international sanctions lists.
• Must not submit more than one tender (individually or as a JV partner).
• JV/consortium agreement must state joint and several liability.
• Must not have a conflict of interest.
• Tender must be signed by an authorised person.
• Must not be restricted by National Treasury or on the Tender Defaulters list.
• Must not be restricted by Eskom.
• Must not subcontract 100% of the scope of work.

Tax compliance:

• Local tenderers: provide SARS e-filing PIN for verification or a certified tax clearance certificate.
• Foreign tenderers with a SA footprint: certified tax clearance certificate.
• Foreign tenderers with no SA footprint: no tax proof required, but must complete SBD 1.

Employment Equity: designated employers must provide proof of compliance, including submission of the EE report.

B-BBEE (condition for contract award):

• Revenue up to R10 million (EME): sworn affidavit acceptable.
• Revenue up to R50 million (QSE): must comply with QSE scorecard elements, or sworn affidavit if at least 51% black-owned.
• Revenue above R50 million: valid B-BBEE certificate required.
• B-BBEE improvement/retention plan must be submitted within 30 days of contract signing.
• Level 4 bidders must achieve Level 3 by end of Year 1; Levels 5–8 or non-compliant must achieve Level 4 by end of Year 1 and improve one level per year thereafter.

CIDB: not applicable.

COIDA: original certificate of good standing or proof of application (South African tenderers).

SHEQ: documents as per the SHEQ folder on the bulletin.

Local content: SBD 6.2 and Annexures G2–G4 required if designated materials are included; 70% local content threshold for designated components.

Preference points claimed via SBD 6.1.

Documents required to claim points: valid B-BBEE certificate (SANAS accredited) or sworn affidavit, proof of ownership/shareholding (preferably CIPC), certified ID copies of shareholders, proof of disability where applicable.

SDL&I objectives:

• B-BBEE improvement/retention plan within 30 days of contract signing.
• Level 4 must achieve Level 3 by end of Year 1.
• Levels 5–8 or non-compliant must achieve Level 4 by end of Year 1 and improve one level per year thereafter.

Local content target: 100% (tenderer to propose).

Procurement from designated groups (targets): Black Owned 4.0%, Black Women Owned 3.0%, Black Youth Owned 2.0%, Black Persons with Disability 1.0%.

Jobs: proposals for type and number of jobs created and retained.

SDL&I penalty: 1% of contract value for failure; 1% retention on every invoice as security.

Quarterly reporting required; SDL&I Implementation Schedule due 28 days after contract award.

Sworn affidavit validity: must include deponent name and ID, designation, enterprise name and address, percentage black ownership, total revenue, financial year end, B-BBEE status level, empowering supplier status, same signature date for deponent and Commissioner of Oaths, and Commissioner must be independent of the enterprise.

SHEQ requirements: refer to the SHEQ folder on the bulletin for safety, quality, and environmental documents required per scope of works.

COIDA: original certificate of good standing or proof of application from the Compensation Fund or licensed insurer (South African tenderers only).

Contract conditions: NEC3 Supply Contract (SC).

Security for performance: if required, performance bond or demand guarantee from at least two Eskom-approved financial institutions.

Payment terms: 30 days for contracts below R50m (incl. VAT); 60 days for contracts above R50m (incl. VAT).

Eskom may negotiate with preferred bidders if prices are not market-related.

Subcontracting with subsidiaries is discouraged and must be declared.

SDL&I obligations form part of the contract; penalties and retention apply as described.

Tender validity: 120 days from closing date.

Alternative tenders not allowed.

Cataloguing: may be required; pricing schedule must include a cataloguing line item.

Tender validity: 120 days from closing date.

Clarification meeting: not applicable.

Site visit: not applicable.

Alternative tenders not allowed.

Cataloguing: may be required; pricing schedule must include cataloguing line item.

Electronic submission only; no hard copies; upload size limits apply.

Eligibility criteria as listed under complianceRequirements. Basic compliance: meet eligibility, submit complete tender with commercial, financial and technical information, and submit mandatory commercial returnables by the deadline. Mandatory contractual requirement: CSD registration.

Functionality requirements: datasheet for all items, lead time per item, quote on at least 80% of items.

Price scored out of 80 points; specific goals scored out of 20 points (80/20 system).

Specific goals points per B-BBEE level: Level 1=20, 2=18, 3=14, 4=12, 5=8, 6=6, 7=4, 8=2, non-compliant=0.

Objective criteria: designated sectors with 70% local content threshold for listed valve components.

Ranking by total score; Eskom may award to other than highest scorer if objective criteria justify.

Reverse e-auction not applicable.

Returnable documents: none specified in the available source. Submission method and address not stated in the available source.

Returnable Documents:

• All tender documents must be uploaded electronically via the eTendering system.
• Upload documents under the correct categories (e.g., Technical, Finance).
• Click 'Finalise and Close Submission' to complete the submission.
• If not all documents are ready, select 'No, continue adding files' to add more.
• After finalisation, a timestamp will show the submission and closed time.
• Suppliers must have a CSD number to access the eTendering system.
• For problems with Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender.

No evaluation criteria are stated in the document.

The completed and signed Acknowledgement Form must be submitted as part of the tender returnable documents. The form includes fields for annexure number, designation, and date. No other submission details are provided in the document.

Bidders must comply with Eskom's OHS legal and other requirements when working at or rendering services to Eskom. Required compliance documents include:

• Eskom contractor Health and Safety requirements standard 32-136
• The OHS specification/requirements provided
• The Occupational Health and Safety Act
• The Compensation for Occupational Diseases and Illnesses Act

After contract award, the supplier must align its processes with Eskom's OHS requirements (policies, procedures, standards).

Penalties will be enforced on the main supplier for non-conformance with Eskom or statutory OHS requirements, including non-conformance by its contractors or suppliers.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main supplier must:

• Demonstrate the process and selection criteria used when appointing contractors and suppliers.
• Notify Eskom before appointing contractors or suppliers for the commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits and assessments for OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes.

Eskom reserves the right to verify compliance and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous work of a similar nature.

An acknowledgement form (Annexure B) must be signed by an authorised person (CEO/Director/Managing Director) and witnessed, confirming understanding of the OHS requirements and consequences of non-compliance.

Bidders must comply with Eskom OHS requirements, including the Eskom contractor Health and Safety requirements standard 32-136, the provided OHS specification, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act. After contract award, the supplier must align its processes with Eskom's OHS requirements. Penalties will be enforced for non-conformance with Eskom or statutory OHS requirements. All employees must undergo relevant Eskom induction. The main contractor must demonstrate its process for appointing subcontractors, notify Eskom before appointing them, ensure they have adequate resources and competencies, manage them to ensure compliance, monitor them through audits, and may terminate their work for non-compliance. Eskom may verify compliance and request references.

The main supplier is accountable for managing its contractors and suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution. The main supplier must:

• Demonstrate the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to the appointment of contractors or suppliers for the commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Monitor contractors/suppliers through audits and assessments for OHS compliance during the execution of the work.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes.

Eskom reserves the right to verify compliance and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous work of a similar nature.