Tender Application Workspace for

• Submission method: Physical deposit in bid box at Ground Floor Foyer, 270 Jabu Ndlovu Street, Pietermaritzburg
• Closing: 19 October 2026 at 15:00
• Bidders must sign the official submission register at reception upon delivery
• Couriers/drivers must be informed of submission requirements and register signing obligation
• No electronic, fax, or postal submissions accepted
• Late bids will not be considered
• Returnable forms (all compulsory unless marked):
• SBD 1 Part A: Invitation to Bid (offer cover page)
• SBD 1 Part B: Terms and Conditions for Bidding
• Section B: List of Returnable & Compulsory Documents
• Section D: Registration on Central Suppliers Database
• Section E: Declaration that CSD Information is Correct and Up to Date
• Section F: Pricing Schedule – Firm Prices (SBD 3.1)
• Section G: Quotation Offer
• Section H: Bidder's Disclosure (SBD 4)
• Section I: Preference Points Claim Form (SBD 6.1)
• Section K: Compulsory Briefing Session Certificate
• Section N: Authority to Sign a Bid
• Annexure A: Terms of Reference
• Annexure B: Evaluation Grid

+ 9 more requirements in the full document analysis

• Stage 1 – Administrative Compliance: Pass/fail check of all compulsory returnable documents and forms (Sections A–O). Non-compliance renders quotation invalid.
• Stage 2 – Functionality: Minimum qualifying score 60%. Bidders scoring below 60% are eliminated.
• Stage 3 – Preferential Point Evaluation: 80/20 preference point system (price 80 points, specific goals 20 points). Specific goals:
• HDI: People with disability – 5 points (requires ownership demographic form, doctor's medical certificate/disability letter, completed SBD 6.1, CIPC certificate)
• RDP: Youth – 15 points (requires ownership demographic form, CIPC certificate, copy of identity document, completed SBD 6.1)
• Failure to submit supporting documents results in non-allocation of preference points.
• Stage 4 – Price Negotiation: Department reserves the right to negotiate price with recommended bidder.
• Offer validity: 60 days from closing date.

• Scope: Appointment of a service provider to conduct an intermediate clothing apparel skills training programme for 20 MSMEs within the clothing and textile industry
• Duration: 6 months from signing of Service Level Agreement
• Target beneficiaries: 20 MSMEs in the clothing and textile sector
• Deliverables: As per Terms of Reference (Annexure A, pages 34–46)
• Key personnel: CVs required in prescribed format (Annexure C)

• Company accreditation: Valid FP&M-Seta or QCTO accreditation/registration certificate required
• Track record: Implied through functionality evaluation (minimum 60%) but specific years/experience thresholds not stated in extracted text

• Quality standards: Goods/services must conform to standards in bidding documents and specifications (GCC 4.1)
• Inspection rights: Purchaser may inspect supplier's premises at all reasonable hours during production/execution (GCC 8.2)
• Testing authority: Purchaser arranges and pays for inspections if not specified in bid; supplier bears cost if supplies fail (GCC 8.3–8.5)
• Rejection: Non-compliant supplies/services may be rejected; supplier must remove/replace at own cost (GCC 8.6–8.7)
• Pre-bidding testing: At bidder's account (GCC 8.1)
• Document control: Supplier may not disclose contract documents/information without purchaser's written consent (GCC 5.1–5.3)
• Audit rights: Purchaser may audit supplier's performance records (GCC 5.4)
• Patent indemnity: Supplier indemnifies purchaser against third-party IP claims (GCC 6.1)

• Hourly rates for each person/position involved
• Certified invoices required for payment
• Rates must be firm for full contract period (YES/NO declaration)
• If not firm, basis for adjustments must be provided (e.g., CPI)

• Pricing format: Firm prices only (SBD 3.1) – non-firm prices including exchange rate variations not accepted
• Price components: Ceiling price based on total estimated time for all phases, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL)
• Hourly rates for personnel involved must be provided with certified invoices
• Phase costs and man-days per phase required
• Travel expenses: Only actual costs recoverable; proof required with certified invoices (rate/km, total km, class of air travel, etc.)
• Performance security: Successful bidder must furnish performance security within 30 days of contract award notification (amount specified in SCC); forms: bank guarantee, irrevocable letter of credit, cashier's or certified cheque
• Payment terms: Invoices paid within 30 days of submission; payment in Rand unless otherwise stipulated in SCC
• Price adjustments: Only as authorised in SCC or bid validity extension

• Central Supplier Database (CSD): Registration mandatory at closing time; non-registered suppliers disqualified
• Tax compliance: Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required; each party in consortium/joint venture must submit separate TCS/CSD
• B-BBEE: 80/20 preference point system applies; specific goals for HDI (disability) and RDP (youth) with documentary evidence required to claim points
• Professional accreditation: Company must hold valid accreditation/registration from FP&M-Seta or QCTO
• Returnable forms: All compulsory forms listed in Section B must be completed, signed, and submitted
• Authority to sign: Board resolution or similar proof of signatory authority required
• No state employees: Bidders, directors, or members may not be persons in service of the state
• Declaration of interest (SBD 4) and independent bid determination (SBD 9 implied) required
• Ownership demographic schedule: Percentage ownership breakdown by demographic categories required

• B-BBEE evaluated under 80/20 preference point system (total 100 points: Price 80, Specific Goals 20)
• Failure to submit supporting documents results in zero points for that goal
• B-BBEE certificate/affidavit requirements per revenue thresholds not explicitly stated; standard PPPFA regulations apply

• No specific occupational health and safety requirements detailed in extracted sections.
• Standard GCC clauses apply regarding supplier obligations, but no explicit HSE plan, safety officer, or site-specific safety requirements mentioned for this training services tender.

• Governing framework: Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), Special Conditions of Contract (SCC)
• Payment: Within 30 days of invoice submission; in Rand unless SCC stipulates otherwise
• Price firmness: Prices fixed for contract duration except authorised SCC adjustments
• Warranty: 12 months after delivery/acceptance or 18 months after shipment (goods-related clauses; may not apply fully to services)
• Termination for default: Purchaser may terminate for non-delivery, non-performance, or corrupt/fraudulent practices; supplier liable for excess costs; restriction from public sector up to 10 years possible
• Penalties: Prime interest rate per day of delay on delayed goods/services; purchaser may terminate
• Force majeure: Standard GCC clause
• Subcontracting: Requires purchaser's written notification; does not relieve supplier liability
• Assignment: Not permitted without purchaser's prior written consent
• Contract amendments: Only by written amendment signed by both parties
• Inspection and testing: Purchaser may inspect premises at reasonable hours; costs for failed inspections borne by supplier
• Dispute resolution: Not explicitly detailed in extracted text; GCC provisions apply

• Special Conditions of Contract (Section L) include:
• Contract period: 6 months from SLA signing
• Four-stage evaluation process as above
• Professional accreditation (FP&M-Seta/QCTO) mandatory
• Price negotiation reserved right
• Standard GCC applies unless overridden by SCC

• Attendance at compulsory briefing session (12 October 2026, 10:00)
• Authority to sign resolution
• Completed ownership demographic schedule for preference points
• Statement of exclusivity and availability for key personnel

• Functionality: Minimum 60% score required to proceed. Criteria detailed in Annexure B (Evaluation Grid) – content not fully extracted.
• Preferential Points: 80/20 system. Price 80 points (formula: Ps = 80(1 - (Pt-Pmin)/Pmin)). Specific Goals 20 points (disability 5, youth 15). Documentary proof mandatory for points allocation.

• Admin Office
• Email: [email protected]
• Tel: 033 264 2731 / 033 264 2864
• Sihle Mazibuko
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• Tel: 082 808 0191
• Nontokozo Dlamini
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• Tel: 083 401 9042