Intermediate clothing apparel skills training programme for 20 msmes (6-month contract)

Compulsory briefing session: 12 October 2026 at 10:00

Venue: 141 Boardroom, 1st Floor, 270 Jabu Ndlovu Street, Pietermaritzburg

Closing date and time: 19 October 2026 at 15:00

Compulsory briefing session:

Date: 12 October 2026

Time: 10:00

Venue: 141 Boardroom, 1st Floor, 270 Jabu Ndlovu Street, Pietermaritzburg

Attendance certified via Section K (Official Briefing Session/Site Inspection Certificate) signed by departmental representative

Non-attendance disqualifies bid

SCM / Administrative enquiries:

• Contact: Admin Office
• Email: [email protected]
• Telephone: 033 264 2731 / 033 264 2864

Technical enquiries:

• Contact: Sihle Mazibuko
• Email: [email protected]
• Telephone: 082 808 0191
• Contact: Nontokozo Dlamini
• Email: [email protected]
• Telephone: 083 401 9042

Submission address:

Bid Box, Ground Floor Foyer

270 Jabu Ndlovu Street

Pietermaritzburg

Service delivery address:

Department of Economic Development, Tourism and Environmental Affairs

270 Jabu Ndlovu Street

Pietermaritzburg, 3201

Submission method: Physical deposit in bid box at Ground Floor Foyer, 270 Jabu Ndlovu Street, Pietermaritzburg

Closing: 19 October 2026 at 15:00

Bidders must sign the official submission register at reception upon delivery

Couriers/drivers must be informed of submission requirements and register signing obligation

No electronic, fax, or postal submissions accepted

Late bids will not be considered

Returnable forms (all compulsory unless marked):

• SBD 1 Part A: Invitation to Bid (offer cover page)
• SBD 1 Part B: Terms and Conditions for Bidding
• Section B: List of Returnable & Compulsory Documents
• Section D: Registration on Central Suppliers Database
• Section E: Declaration that CSD Information is Correct and Up to Date
• Section F: Pricing Schedule – Firm Prices (SBD 3.1)
• Section G: Quotation Offer
• Section H: Bidder's Disclosure (SBD 4)
• Section I: Preference Points Claim Form (SBD 6.1)
• Section K: Compulsory Briefing Session Certificate
• Section N: Authority to Sign a Bid
• Annexure A: Terms of Reference
• Annexure B: Evaluation Grid
• Annexure C: CV Format
• Annexure D: Statement of Exclusivity and Availability
• Professional accreditation certificate/registration letter from FP&M-Seta or QCTO (company)

Disqualification risks:

• Missing or unsigned compulsory returnable documents
• Non-attendance at compulsory briefing session
• Submission after closing time
• Failure to initial every page of bid document
• Use of correction fluid or erasable pen
• Retyped or redrafted bid forms

Four-stage evaluation process:

Stage 1 – Administrative Compliance: Pass/fail check of all compulsory returnable documents and forms (Sections A–O). Non-compliance renders quotation invalid.

Stage 2 – Functionality: Minimum qualifying score 60%. Bidders scoring below 60% are eliminated.

Stage 3 – Preferential Point Evaluation: 80/20 preference point system (price 80 points, specific goals 20 points). Specific goals:

• HDI: People with disability – 5 points (requires ownership demographic form, doctor's medical certificate/disability letter, completed SBD 6.1, CIPC certificate)
• RDP: Youth – 15 points (requires ownership demographic form, CIPC certificate, copy of identity document, completed SBD 6.1)

Failure to submit supporting documents results in non-allocation of preference points.

Stage 4 – Price Negotiation: Department reserves the right to negotiate price with recommended bidder.

Offer validity: 60 days from closing date.

Scope: Appointment of a service provider to conduct an intermediate clothing apparel skills training programme for 20 MSMEs within the clothing and textile industry

Duration: 6 months from signing of Service Level Agreement

Target beneficiaries: 20 MSMEs in the clothing and textile sector

Training level: Intermediate clothing apparel skills

Deliverables: As per Terms of Reference (Annexure A, pages 34–46)

Key personnel: CVs required in prescribed format (Annexure C)

Company accreditation: Valid accreditation certificate or registration letter from FP&M-Seta or QCTO

Statement of exclusivity and availability required for key personnel (Annexure D)

Company accreditation: Valid FP&M-Seta or QCTO accreditation/registration certificate required

Key personnel: CVs in prescribed format (Annexure C) must demonstrate relevant experience

Statement of exclusivity and availability: Required for key personnel (Annexure D)

Ownership demographic schedule: Percentage ownership breakdown by demographic categories (African, Coloured, Indian, White, Youth, Disabled, Co-operative, Other) required for preference points

Track record: Implied through functionality evaluation (minimum 60%) but specific years/experience thresholds not stated in extracted text

Quality standards: Goods/services must conform to standards in bidding documents and specifications (GCC 4.1)

Inspection rights: Purchaser may inspect supplier's premises at all reasonable hours during production/execution (GCC 8.2)

Testing authority: Purchaser arranges and pays for inspections if not specified in bid; supplier bears cost if supplies fail (GCC 8.3–8.5)

Rejection: Non-compliant supplies/services may be rejected; supplier must remove/replace at own cost (GCC 8.6–8.7)

Pre-bidding testing: At bidder's account (GCC 8.1)

Document control: Supplier may not disclose contract documents/information without purchaser's written consent (GCC 5.1–5.3)

Audit rights: Purchaser may audit supplier's performance records (GCC 5.4)

Patent indemnity: Supplier indemnifies purchaser against third-party IP claims (GCC 6.1)

Pricing schedule: SBD 3.1 (Firm Prices for Professional Services)

Requirements:

• Ceiling price for total project inclusive of all taxes
• Hourly rates for each person/position involved
• Phase costs and man-days per phase
• Travel expenses: actual costs only with proof (rate/km, total km, air travel class)
• Certified invoices required for payment
• Rates must be firm for full contract period (YES/NO declaration)
• If not firm, basis for adjustments must be provided (e.g., CPI)
• Offer valid for 60 days from closing date

Pricing format: Firm prices only (SBD 3.1) – non-firm prices including exchange rate variations not accepted

Price components: Ceiling price based on total estimated time for all phases, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL)

Hourly rates for personnel involved must be provided with certified invoices

Phase costs and man-days per phase required

Travel expenses: Only actual costs recoverable; proof required with certified invoices (rate/km, total km, class of air travel, etc.)

Offer validity: 60 days from closing date

Performance security: Successful bidder must furnish performance security within 30 days of contract award notification (amount specified in SCC); forms: bank guarantee, irrevocable letter of credit, cashier's or certified cheque

Payment terms: Invoices paid within 30 days of submission; payment in Rand unless otherwise stipulated in SCC

Price adjustments: Only as authorised in SCC or bid validity extension

Central Supplier Database (CSD): Registration mandatory at closing time; non-registered suppliers disqualified

Tax compliance: Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required; each party in consortium/joint venture must submit separate TCS/CSD

B-BBEE: 80/20 preference point system applies; specific goals for HDI (disability) and RDP (youth) with documentary evidence required to claim points

Professional accreditation: Company must hold valid accreditation/registration from FP&M-Seta or QCTO

Compulsory briefing session: Attendance mandatory; certificate (Section K) must be submitted

Returnable forms: All compulsory forms listed in Section B must be completed, signed, and submitted

Authority to sign: Board resolution or similar proof of signatory authority required

No state employees: Bidders, directors, or members may not be persons in service of the state

Declaration of interest (SBD 4) and independent bid determination (SBD 9 implied) required

Ownership demographic schedule: Percentage ownership breakdown by demographic categories required

B-BBEE evaluated under 80/20 preference point system (total 100 points: Price 80, Specific Goals 20)

Specific goals and evidence:

• HDI – People with disability (5 points): Ownership demographic form, doctor's medical certificate/disability letter, completed SBD 6.1, CIPC certificate
• RDP – Youth (15 points): Ownership demographic form, CIPC certificate, copy of identity document, completed SBD 6.1

Failure to submit supporting documents results in zero points for that goal

B-BBEE certificate/affidavit requirements per revenue thresholds not explicitly stated; standard PPPFA regulations apply

No specific occupational health and safety requirements detailed in extracted sections. Standard GCC clauses apply regarding supplier obligations, but no explicit HSE plan, safety officer, or site-specific safety requirements mentioned for this training services tender.

Contract period: 6 months from signing of Service Level Agreement

Governing framework: Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), Special Conditions of Contract (SCC)

Performance security: Required within 30 days of award notification (bank guarantee, irrevocable letter of credit, or certified cheque)

Payment: Within 30 days of invoice submission; in Rand unless SCC stipulates otherwise

Price firmness: Prices fixed for contract duration except authorised SCC adjustments

Warranty: 12 months after delivery/acceptance or 18 months after shipment (goods-related clauses; may not apply fully to services)

Termination for default: Purchaser may terminate for non-delivery, non-performance, or corrupt/fraudulent practices; supplier liable for excess costs; restriction from public sector up to 10 years possible

Penalties: Prime interest rate per day of delay on delayed goods/services; purchaser may terminate

Force majeure: Standard GCC clause

Subcontracting: Requires purchaser's written notification; does not relieve supplier liability

Assignment: Not permitted without purchaser's prior written consent

Contract amendments: Only by written amendment signed by both parties

Inspection and testing: Purchaser may inspect premises at reasonable hours; costs for failed inspections borne by supplier

Dispute resolution: Not explicitly detailed in extracted text; GCC provisions apply

Special Conditions of Contract (Section L) include:

• Contract period: 6 months from SLA signing
• Offer validity: 60 days from closing
• Four-stage evaluation process as above
• Professional accreditation (FP&M-Seta/QCTO) mandatory
• Performance security within 30 days of award
• Price negotiation reserved right
• Standard GCC applies unless overridden by SCC

Mandatory eligibility requirements:

• Registered on Central Supplier Database (CSD) at closing time
• Valid SARS Tax Compliance Status (TCS PIN or certificate)
• Company accreditation/registration with FP&M-Seta or QCTO
• Attendance at compulsory briefing session (12 October 2026, 10:00)
• Submission of all compulsory returnable documents and forms
• Authority to sign resolution
• No directors/members in service of the state
• Completed ownership demographic schedule for preference points
• CVs of key personnel in prescribed format
• Statement of exclusivity and availability for key personnel

Four-stage evaluation:

1. Administrative Compliance: Pass/fail – all compulsory documents (Sections A–O) submitted and completed. Non-compliance = invalid quotation.
2. Functionality: Minimum 60% score required to proceed. Criteria detailed in Annexure B (Evaluation Grid) – content not fully extracted.
3. Preferential Points: 80/20 system. Price 80 points (formula: Ps = 80(1 - (Pt-Pmin)/Pmin)). Specific Goals 20 points (disability 5, youth 15). Documentary proof mandatory for points allocation.
4. Price Negotiation: Department may negotiate with recommended bidder.