Appointment of a professional service provider for new sanitation facilities and water in limpopo (cluster 8) – RFP165/2026

Compulsory briefing session on 19 October 2026 at 11h00, held online. Bidders must attend to be considered. Written questions/clarifications due by 30 October 2026 at 12:00; DBSA responses issued by 30 October 2026 at 16:00.

Tender Manager: Katlego Leshokgoto

Role: DBSA Supply Chain Unit

Email: [email protected]

Telephone: none (no telephonic questions accepted)

Submission address: Microsoft OneDrive link (request via email by 13 October 2026 at 16:00)

Submission method: electronic upload via a Microsoft OneDrive link. Request the Tender Submission Link by email by 13 October 2026 at 16:00. Upload files only (not folders); compress folders into a zipped file. Label documents correctly and follow the structure in the shared link. If an incorrect document is uploaded and cannot be deleted, upload a corrected version labelled "Corrected". Bids must be submitted on official forms (not re-typed). One original bid document with one copy (clearly marked) and a flash drive with required documents. Late submissions or submissions to the wrong link will not be considered.

Returnable documents (all must be completed, signed and included):

• Part A: Invitation to Bid (bidder details and signed offer)
• Part B: Checklist of compulsory returnable schedules and documents
• Part C: Specifications, conditions of tender and undertakings by bidder
• Annexure A: CVs of proposed resources and supporting documents
• Annexure B: SBD2 – Tax Requirement
• Annexure C: SBD4 – Bidders Disclosure (declaration of interest)
• Annexure D: SBD6.1 – Preference Points Claim and B-BBEE status level certificate
• Annexure E: SBD8 – Declaration of Bidder's Past Supply Chain Practices
• Annexure F: SBD9 – Certificate of Independent Bid Determination
• Annexure G: CIPC company registration documents listing all members with percentages (for close corporations)
• Annexure H: Latest share certificates (for companies)
• Annexure I: List of traceable references (company name, department, branch, contact person with office telephone number)
• Annexure J: Financial Statements
• Annexure K: Contract Skills Development Goal (CSDG)
• Annexure L: Declaration of Default and Termination
• Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition 3 of CIDB Document 1014 and Scope of Work

Disqualification risks:

• Missing or unsigned returnable documents
• Late submission or submission to incorrect OneDrive link
• Failure to respond to clarification requests within 48 hours
• Non-attendance of compulsory briefing

Evaluation in three stages:

Stage 1 – Responsiveness Evaluation (prequalification and clarification criteria)

Stage 2 – Price and Preference Evaluation (80/20 system)

Stage 3 – Risk Analysis & Objective Criteria

Stage 1 – Prequalifiers (failure = immediate disqualification):

• Attendance of compulsory online tender briefing
• Completed and signed Declaration of Default and Termination
• Signed and priced Form of Offer (price in numbers or words)
• Each proposed resource must have a detailed CV and valid professional registration document (with date of first registration and validity period, verifiable online)

Stage 1 – Clarification responsiveness (must respond within 48 hours):

• Adherence to Standard Conditions of Tender (no deviations, qualifications, alternatives)
• Returnable documents completed and signed
• CSD Summary Report (registered on National Treasury Central Supplier Database)
• Valid SARS Tax Pin
• Professional Indemnity Insurance of R8,000,000.00 without limit on number of claims (or Letter of Intent if not currently insured)
• SANAS B-BBEE Certificate or Affidavit (consolidated for consortia/JVs); score 0 for preference if not submitted

Stage 2 – Price and Preference:

• Price points: 80 (formula Ps = 80(1-(Pt-Pmin)/Pmin))
• Specific goals (B-BBEE status level): 20 points
• B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0
• Highest total points (out of 100) wins, subject to DBSA rights

Stage 3 – Risk Analysis & Objective Criteria:

• Compliant tax status at time of recommendation
• Fully compliant CSD registration
• No misrepresentation in tender information
• Not listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act)
• No conflicts of interest
• No fraud/corruption convictions
• No prior non-performance (terminated by DBSA in last 18 months, or written notice of non-performance in last 12 months)
• Financial health assessment (Accounts Receivable & Payable Turnover, Liquidity & Solvency)
• Reasonableness of rates (unduly high/low may be disqualified, per CIDB Inform Practice Note #5)
• PEP Check and Procure Check
• Online verification of professional registrations
• Authenticity verification of documents (may require independent evidence within 48 hours)

Appointment of a professional service provider for the provision of new sanitation facilities and water within the Limpopo Province (Cluster 8).

Scope includes design and construction supervision of new sanitation facilities and water supply infrastructure.

Required key personnel (each with detailed CV and valid professional registration):

• Construction Project Manager (Team Leader) – SACPCMP Pr. CPM, minimum 6 years post professional registration experience
• Professional Architect / Senior Architectural Technologist / Architectural Technologist – SACAP Pr. Arch / Pr. SArch T / Pr Arch T, minimum 6 years post professional registration experience
• Quantity Surveyor – SACQSP Pr QS, minimum 6 years post professional registration experience
• Civil/Structural Engineer/Technologist – ECSA Pr.Eng./Pr.Tech, minimum 6 years post professional registration experience
• Electrical Engineer/Technologist – ECSA Pr.Eng./Pr.Tech, minimum 6 years post professional registration experience
• Construction Health & Safety Consultant – CHSM SACPCMP, minimum 5 years' experience
• Social Facilitator – minimum 6 years' infrastructure development projects experience
• Clerk of Works – minimum 6 years' experience in built environment (with Built Environment Qualification)

Each CV must be accompanied by a signed letter of consent from the proposed resource confirming availability and commitment. CVs must clearly indicate years of experience broken down and roles/duties. An organogram listing all required resources must be submitted.

Required key personnel and minimum experience:

• Construction Project Manager (Team Leader) – SACPCMP Pr. CPM, minimum 6 years post professional registration
• Professional Architect / Senior Architectural Technologist / Architectural Technologist – SACAP Pr. Arch / Pr. SArch T / Pr Arch T, minimum 6 years post professional registration
• Quantity Surveyor – SACQSP Pr QS, minimum 6 years post professional registration
• Civil/Structural Engineer/Technologist – ECSA Pr.Eng./Pr.Tech, minimum 6 years post professional registration
• Electrical Engineer/Technologist – ECSA Pr.Eng./Pr.Tech, minimum 6 years post professional registration
• Construction Health & Safety Consultant – CHSM SACPCMP, minimum 5 years' experience
• Social Facilitator – minimum 6 years' infrastructure development projects experience
• Clerk of Works – minimum 6 years' experience in built environment (with Built Environment Qualification)

Each CV must be accompanied by a signed letter of consent from the proposed resource confirming availability and commitment. CVs must clearly indicate years of experience broken down and roles/duties. An organogram listing all required resources must be submitted.

The DBSA makes no representations or warranties that the RFP content is accurate, current or complete. Bidders must promptly notify the DBSA in writing of any discrepancy, ambiguity, error or inconsistency found in the RFP. The DBSA will correct and provide such corrections to all bidders without attribution.

Pricing must follow the Pricing Instructions as detailed in the RFP; failure to adhere renders the offer non-compliant. Unpriced items will be clarified but costs cannot be amended or included. DBSA may disqualify unrealistic price offers (per CIDB Inform Practice Note #5). DBSA may negotiate for value for money and may award scope in full or part, subject to budget availability. In case of partial award, excluded items may be retendered.

Professional Indemnity Insurance: R8,000,000.00 without limit on number of claims (per event). If not currently insured, a Letter of Intent from insurer confirming cover upon award is required.

Financial health may be assessed (Accounts Receivable & Payable Turnover, Liquidity & Solvency).

DBSA reserves the right to not award to a bidder with a cumulative order book equal to: R60m (Level 6), R120m (Level 7), N/A (Level 8-9) – whichever CIDB classification applies (if CIDB not applicable, condition is N/A).

DBSA may not award to a bidder with five (5) or more active awards/orders with outstanding value, unless outstanding value is 10% or less (project nearing completion).

Unrealistic price offers may be disqualified (per CIDB Inform Practice Note #5).

Pricing instructions must be adhered to; unpriced items will be clarified but costs cannot be amended or included.

DBSA may negotiate for value for money and may award scope in full or part, subject to budget availability.

CSD registration: mandatory – bidder must be registered on National Treasury Central Supplier Database and submit CSD Summary Report.

SARS Tax Pin: valid tax compliance status required.

B-BBEE: SANAS B-BBEE Certificate or Affidavit required. EMEs (annual total revenue ≤ R6 million) must submit a certificate issued by a registered independent auditor or accredited verification agency. Other bidders must submit original or certified copy of valid B-BBEE status level verification certificate. Consortia/JVs must submit consolidated B-BBEE certificate.

CIPC registration: copies of company registration documents (with members' percentages) or latest share certificates required.

Professional registrations: all key personnel must hold valid professional registration with SACPCMP, SACAP, SACQSP or ECSA as applicable, verifiable online.

Tax clearance: SBD2 – Tax Requirement form must be completed.

Declaration of Interest (SBD4), Past Supply Chain Practices (SBD8), Independent Bid Determination (SBD9) and Declaration of Default and Termination (Annexure L) must be completed and signed.

A Construction Health & Safety Consultant (CHSM SACPCMP) with minimum 5 years' experience is required as part of the key personnel. The consultant must have a detailed CV and valid professional registration. Bidders must ensure compliance with all applicable laws regarding the tendering process.

Bids must remain valid for 90 days from closing. The RFP is governed by South African law. The DBSA may cancel or reject any proposal, not award to the lowest bidder, or award parts to different bidders. Bidders accept the evaluation criteria. The DBSA may conduct pre-award surveys. Only commercially available solutions at closing date considered. Bidders must not qualify proposals with own conditions. If parties fail to agree on price adjustments or specification changes, DBSA may cancel the proposal with 90 days written notice. Any changes to the RFP must be in writing and signed by DBSA. Failure to enforce any provision is not a waiver. Bids must be in English and costs in South African Rand.

DBSA intends to award one bidder per RFP (RFP164/2026 and RFP165/2026). If a bidder bids for both and is successful in one, they must withdraw the other. Bidders already awarded Clusters 2-7 under RFP048/2026 to RFP053/2026 will not be considered. Award based on value for money, risk allocation, and risk profile. Tenderers may not propose resources already allocated to a DBSA project less than 85% complete; if this occurs, a clarification will be issued to replace the resource within 48 hours, failing which the bid is excluded.

Prequalification criteria: attendance of compulsory online briefing; completed and signed Declaration of Default and Termination; signed and priced Form of Offer; each proposed resource must have a detailed CV and valid professional registration. Required resources: Construction Project Manager (SACPCMP Pr. CPM, min 6 years post-registration), Professional Architect/Technologist (SACAP, min 6 years), Quantity Surveyor (SACQSP, min 6 years), Civil/Structural Engineer/Technologist (ECSA, min 6 years), Electrical Engineer/Technologist (ECSA, min 6 years), Construction Health & Safety Consultant (CHSM SACPCMP, min 5 years), Social Facilitator (min 6 years infrastructure experience), Clerk of Works (min 6 years built environment). Also required: organogram, signed consent letters from proposed resources, CVs showing years of experience and roles. Bidders must respond to clarification requests within 48 hours. Must be registered on CSD, provide SARS tax PIN, and provide Professional Indemnity Insurance of R8,000,000 without limit on number of claims (or letter of intent). SANAS B-BBEE certificate or affidavit required (consolidated for consortia/JVs).

Evaluation in three stages: Stage 1 – Responsiveness (prequalification and clarification criteria); Stage 2 – Price and Preference: 80 points for price using formula Ps = 80(1-(Pt-Pmin)/Pmin), 20 points for specific goals (B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0); Stage 3 – Risk Analysis & Objective Criteria (tax compliance, CSD registration, no misrepresentation, not listed on Register of Tender Defaulters, no conflicts of interest, no fraud/corruption convictions, no prior non-performance, financial health, reasonableness of rates, PEP/Procure checks, verification of professional registrations). Highest total points (out of 100) wins, subject to DBSA rights.