Supply and delivery of bins – DFFE panel tender (national, 36 months)

Closing date: 06 November 2026 at 11:00 AM

No information session will be held.

Clarification requests must be submitted in writing at least seven (7) calendar days before the closing date and time.

Enquiries:

• Contact: SCM Officials
• Email: [email protected]

Submission address:

Department of Forestry, Fisheries and the Environment

The Environment House

473 Steve Biko Road, Cnr Soutpansberg and Steve Biko Road

Arcadia, Pretoria/Tshwane

Submission method: deposit in the bid box at the Department of Forestry, Fisheries and the Environment, The Environment House, 473 Steve Biko Road, Cnr Soutpansberg and Steve Biko Road, Arcadia, Pretoria/Tshwane.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares any relationship with state employees or the procuring institution.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE preference points.
• Tax Compliance and CSD: CSD registration number or proof of CSD registration, and/or SARS Tax PIN.
• Letter of Authority to sign documents on behalf of the company.
• Consent and Indemnity Form (Annexure C): authorises verification checks and indemnifies the department.
• JV agreement (if applicable): completed and signed for trusts, consortia or joint ventures.
• Electronic copy on USB identical to the master bid document.
• Table of contents indicating where each document is in the proposal.

Disqualification risks:

• Late bids will not be accepted.
• Bids not on official forms or not submitted in the prescribed manner.
• Failure to provide any of the above particulars may render the bid invalid.

Evaluation is in three phases:

• Phase 1 (Pre-compliance): review of returnable documents, tax matters, and CSD registration proof.
• Phase 2 (Eligibility): must meet the minimum experience and commitment requirements.
• Phase 3 (Technical Specification): must tick YES for all items; any NO or missing tick disqualifies.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals (each worth 20 points):

• More than 50% ownership by Black people
• More than 50% ownership by Women
• More than 50% ownership by people with disabilities

Eligibility requirements:

• Minimum five (5) successfully executed supply and delivery projects of skip bins, composting bins, refuse collection bins, waste management equipment/tools, or related infrastructure in the previous five (5) years, with an accumulative value of R1,000,000.00 or more.
• Submit signed testimonial letters or positive delivery notes for completed projects, supported by official purchase orders or appointment letters.
• Submit a signed letter of commitment (on company letterhead) to deliver items as and when required within 30 days after an order is placed.

Only bidders meeting eligibility are evaluated on technical specifications. Compliant bidders are enlisted into the panel.

Scope: Supply and delivery of bins and skip bins to various municipalities in all provinces of South Africa, on an as-and-when-required basis, for a period of 36 months.

Items (must be able to supply all):

• 2 Cube skip bin (2m3)
• 3 Cube skip bin (3m3)
• 4 Cube skip bin (4m3)
• 6 Cube skip bin (6m3)
• 9 Cube skip bin (9m3)
• 10 Cube skip bin (10m3)
• 11 Cube skip bin (11m3)
• 15 Cube skip bin (15m3)
• 240L wheelie bin (HDPE, yellow, 200mm wheels, max load 100kg, dimensions 739mm x 580mm x 1,069mm, quantity 100 per local municipality)
• 25L composting bin
• Polypropylene 1-ton woven bulk bags

Delivery: within 60 days after an order is placed (note: the letter of commitment requires delivery within 30 days).

Bidder must have capacity (manpower) for timely delivery and capability to offload and place items in designated areas.

Brands/pictures in specifications are indicative; equivalent products meeting specifications are acceptable.

Pricing: quotations must be comprehensive, inclusive of all costs, expenses and applicable taxes. Travelling costs between home/office and DFFE office are not for DFFE's account.

Price validity: 90 days from the closing date. DFFE may extend validity; bidders must respond in writing to the extension, otherwise they will not be considered further.

Payment terms: DFFE will pay valid claims within 30 days of presentation of an approved detailed claim and required reports. No payment for outstanding information/work until submitted.

DFFE reserves the right to negotiate price with recommended bidders only.

CSD registration: proof of registration on the Central Supplier Database (CSD) must be submitted with the bid.

Tax compliance: bidders must be tax compliant and submit a SARS Tax Compliance Status (TCS) PIN or CSD number. Each party in a consortium/JV/sub-contractor must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: a valid B-BBEE Status Level Verification Certificate (SANAS-accredited), a CIPC-issued certificate, or a sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. For JVs/partnerships, a consolidated B-BBEE certificate from a SANAS-accredited provider is required.

VAT: bidders making taxable supplies over R1 million in any 12-month period must register as VAT vendors within one month of award if successful.

State employment: no bids from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.

Foreign suppliers: must complete the questionnaire in SBD 1 Part B:3 if not a resident of RSA.

Eligibility requires experience in waste management equipment/tools or related infrastructure projects, supporting the department's environmental and waste management objectives.

Contract duration: 36 months from signature of the SLA by both parties.

Termination: DFFE may terminate the contract if the service provider is non-compliant or fails to deliver after being contracted.

Special conditions:

• Bidders failing eligibility or technical evaluation are automatically disqualified.
• DFFE may increase or decrease the number of host institutions/participants during the project.
• DFFE is not responsible for costs incurred in preparing or submitting proposals.
• The Programme Manager manages the SLA.
• Appointed service providers may be subject to security vetting and screening.
• General Conditions of Contract (GCC) apply; special conditions prevail in case of conflict.
• All subcontracts must be notified in writing.
• Trusts/consortia/JVs qualify for preference points if average combined ownership exceeds 50% on specific goals.
• DFFE may request additional information to validate submissions.
• False information on specific goals: bidder may make representations within 14 days; DFFE may disqualify or terminate contract and claim damages.
• Poor or non-performance results in cancellation of contract/orders.
• DFFE is not bound to accept any bid or award to the lowest price.
• The successful bidder must sign a written contract form (SBD7).

The 80/20 preference point system applies (price 80 points, specific goals 20 points). Specific goals are: more than 50% ownership by Black people (20 points), more than 50% ownership by Women (20 points), more than 50% ownership by people with disabilities (20 points). Bidders must indicate how they claim points for each goal. Failure to submit proof with the bid means points are not claimed. The department may require substantiation of claims at any time.