Professional service provider for new sanitation facilities and water infrastructure in limpopo (cluster 1) – RFP164/2026

Tender Manager: Katlego Leshokgoto

Role: DBSA Supply Chain Unit

Email: [email protected]

Telephone: none (no telephonic questions accepted)

Submission method: electronic upload to a Microsoft OneDrive link. Request the Tender Submission Link by email before 13 October 2026 at 16:00. Upload files only (not folders); compress folders into a zipped file. Label files correctly and follow the structure and order provided. If a correction is needed, include the word "Corrected" in the new file name. A confirmation email will be sent after upload. Late submissions or submissions to the wrong link will not be considered.

Returnable documents (all must be completed, signed, and submitted):

• Part A: Invitation to Bid (bidder details and signed offer)
• Part B: Checklist of compulsory returnable schedules and documents
• Part C: Specifications, conditions of tender, and undertakings by bidder
• Annexure A: CVs and supporting documents for proposed resources
• Annexure B: SBD2 – Tax Requirement
• Annexure C: SBD4 – Bidders Disclosure (declaration of interest)
• Annexure D: SBD6.1 and B-BBEE status level certificate
• Annexure E: SBD8 – Declaration of Bidder's Past Supply Chain Practices
• Annexure F: SBD9 – Certificate of Independent Bid Determination
• Annexure G: CIPC company registration documents (for close corporations)
• Annexure H: Latest share certificates (for companies)
• Annexure I: List of traceable references (company name, department, branch, contact person, office telephone)
• Annexure J: Financial statements
• Annexure K: Contract Skills Development Goal (CSDG) documentation
• Annexure L: Declaration of Default and Termination
• Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition 3 and Scope of Work

Disqualification risks:

• Missing any compulsory returnable document
• Unsigned or unpriced Form of Offer
• Late submission or submission to the wrong OneDrive link
• Failure to attend the compulsory briefing
• Failure to respond to clarification requests within 48 hours

Evaluation in three stages:

Stage 1 – Responsiveness Evaluation (pre-qualifiers):

• Attendance of compulsory online briefing (28 September 2026 at 11:00)
• Completed and signed Declaration of Default and Termination
• Signed and priced Form of Offer
• Submission of detailed CVs and valid professional registration documents for each proposed resource
• Adherence to standard conditions of tender (no deviations, qualifications, or alternatives)
• Returnable documents completed and signed
• CSD registration summary report
• SARS Tax Pin
• Professional Indemnity Insurance of R8,000,000.00 (or letter of intent from insurer)
• SANAS B-BBEE certificate or affidavit (consolidated for consortia/JVs)

Stage 2 – Price and Preference Evaluation (80/20 system):

• Price points: 80
• Specific goals (geographic localisation and B-BBEE status level 1 to 3): 20
• Price formula: Ps = 80(1-(Pt-Pmin)/Pmin)
• B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0
• Highest total points (out of 100) wins, unless DBSA exercises its right to cancel

Stage 3 – Risk Analysis & Objective Criteria:

• Compliant tax status at time of recommendation
• Fully compliant CSD registration
• No misrepresentation in tender information
• Not listed on Register of Tender Defaulters
• No conflicts of interest
• No fraud/corruption convictions
• No prior termination for non-performance
• Financial health assessment (if deemed necessary)
• Unduly high or low tendered rates may lead to disqualification
• PEP and Procure checks
• Online verification of professional registration documents
• Authenticity verification of documents (within 48 hours if requested)

The DBSA requires appointment of a professional service provider for the provision of new sanitation facilities and water within the Limpopo Province (Cluster 1).

Scope includes:

• Provision of new sanitation facilities
• Provision of water infrastructure
• Professional services for design, project management, and construction supervision

Key personnel requirements (each must have detailed CV and valid professional registration):

• Construction Project Manager (Team Leader): SACPCMP Pr. CPM, minimum 6 years post-professional registration experience
• Professional Architect / Senior Architectural Technologist / Architectural Technologist: SACAP Pr. Arch / Pr. SArch T / Pr Arch T, minimum 6 years post-professional registration experience
• Quantity Surveyor: SACQSP Pr QS, minimum 6 years post-professional registration experience
• Civil/Structural Engineer/Technologist: ECSA Pr.Eng./Pr.Tech, minimum 6 years post-professional registration experience
• Electrical Engineer/Technologist: ECSA Pr.Eng./Pr.Tech, minimum 6 years post-professional registration experience
• Construction Health & Safety Consultant: SACPCMP CHSM, minimum 5 years' experience
• Social Facilitator: minimum 6 years' infrastructure development projects experience
• Clerk of Works: minimum 6 years' experience in built environment (with Built Environment Qualification)

Each CV must be accompanied by a signed letter of consent from the proposed resource confirming availability and commitment. An organogram listing all required resources must be submitted.

No specific quality management requirements are stated beyond the general requirement that bidders must comply with the specification and conditions of tender. Bidders must notify the DBSA of any discrepancies, ambiguities, errors, or inconsistencies in the RFP.

Pricing must adhere to the Pricing Instructions as detailed in the RFP. Failure to comply will result in the offer being deemed non-compliant. Unpriced cost items will be clarified but costs cannot be amended or included. DBSA reserves the right to disqualify unrealistic price offers (CIDB Inform Practice Note #5) and to negotiate to ensure value for money. DBSA may award the scope in full or part, subject to budget availability.

Professional Indemnity Insurance: R8,000,000.00 without limit on number of claims (if successful, must include wording "per event without limit on the number of claims"). If not currently in possession, a letter of intent from insurer confirming cover upon award is required.

Financial health may be assessed (ratios: accounts receivable & payable turnover, liquidity & solvency).

DBSA reserves the right to not award to bidders with cumulative order book equal to: R60m (Level 6), R120m (Level 7), N/A (Level 8-9) – whichever CIDB classification applies.

DBSA reserves the right to not award to bidders with five (5) or more active awards/orders with outstanding value (unless outstanding value is 10% or less).

Unrealistic price offers may be disqualified (CIDB Inform Practice Note #5).

Pricing must adhere to the Pricing Instructions; unpriced items will be clarified but costs cannot be amended or included.

CSD registration: mandatory – bidder must be registered on National Treasury Central Supplier Database to do business with DBSA.

SARS Tax Pin: valid tax compliance status required.

B-BBEE: SANAS B-BBEE certificate or affidavit required. Consortiums, joint ventures, and partnerships must submit a consolidated B-BBEE certificate. Bidders with annual total revenue of R6 million or less qualify as EMEs and must submit a certificate issued by a registered independent auditor or accredited verification agency. Other bidders must submit original or certified copy of valid B-BBEE status level verification certificate.

CIPC registration: copies of company registration documents (for close corporations) or latest share certificates (for companies) required.

Professional registrations: each proposed resource must have valid professional registration as specified (SACPCMP, SACAP, SACQSP, ECSA). Professional registration will be verified online.

Standard forms required: SBD2 (Tax Requirement), SBD4 (Bidders Disclosure), SBD6.1 (Preference Points Claim), SBD8 (Past Supply Chain Practices), SBD9 (Independent Bid Determination).

Preference points for B-BBEE status level: Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Bidders must submit SANAS B-BBEE certificate or affidavit; consortiums must submit consolidated certificate. Bidders with annual total revenue of R6 million or less qualify as EMEs and must submit a certificate issued by a registered independent auditor or accredited verification agency.

A Construction Health & Safety Consultant (CHSM SACPCMP) with minimum 5 years' experience must be proposed. The consultant must have a valid professional registration. No other specific OHS requirements are stated.

The RFP is governed by South African law. The proposed contract is the CIDB Standard Professional Services Contract (July 2009) Edition 3. Bids must remain valid for 90 days. The DBSA reserves rights to cancel, reject, negotiate, and not award. Bidders warrant compliance with RFP terms.

Additional conditions: DBSA intends to award one bidder per RFP; bidders bidding for both RFP164 and RFP165 must withdraw if successful in one; bidders awarded clusters 2-7 under RFP048-053 are not considered; resources allocated to DBSA projects less than 85% complete cannot be proposed; award based on value for money, risk allocation, and risk profile.

Prequalification criteria include: attendance of compulsory briefing, signed Declaration of Default and Termination, signed and priced Form of Offer, and submission of CVs and valid professional registration documents for key personnel. Also required: CSD registration, SARS tax pin, professional indemnity insurance of R8 million, SANAS B-BBEE certificate or affidavit. Bidders must complete and sign all returnable documents. Bidders must explicitly state "Comply/Accept" or "Do not comply/Do not accept" for mandatory questions.

Evaluation in three stages: Stage 1 responsiveness (prequalification and clarification), Stage 2 price and preference (80/20 system: 80 points price, 20 points B-BBEE status level), Stage 3 risk analysis and objective criteria (tax compliance, CSD registration, no misrepresentation, no tender defaulters, financial health, PEP/Procure checks, authenticity verification).