Local office accommodation for iec ethekwini (durban city centre/central/regional/local) – tender IEC/KZN-03/2026

Closing date: 12 November 2026

Closing time: 11:00

Briefing session: 21 October 2026 at 11:00 at the Electoral Commission’s office, 2 Buckingham Terrace, 1 on Langford Road, Dawncliffe, Westville, Durban (attendance not stated as compulsory).

Enquiries

• Contact: SCM (Supply Chain Management)
• Email: [email protected]
• Telephone: 012 622 5700

Submission address

2 Buckingham Terrace

1 on Langford Road

Dawncliffe, Westville

Durban

Submission method: sealed envelope or suitable container, deposited into the tender box or designated room at the Electoral Commission office at 2 Buckingham Terrace, 1 on Langford Road, Dawncliffe, Westville, Durban. The envelope must show the company name and tender reference IEC/KZN-03/2026. No submissions by email, fax, post or telegram will be accepted. Bids received after 11:00 on 12 November 2026 are late and will not be considered. Bids placed in the wrong tender box or designated room will not be considered.

Returnable documents — all must be completed, signed and initialled in original ink; photocopied signatures or use of correction fluid/tape will invalidate the bid:

• Tender questionnaire: business details, CSD number, company type, principal activities, years in business, and details of directors/shareholders not on CSD.
• SBD 4 (Bidder's Disclosure): declaration of any relationship with state employees or persons involved in evaluating/adjudicating the bid.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• SBD 6.1 (Preference Points Claim) and associated B-BBEE documents.
• SBD 6.2 (Declaration for Local Production and Content), if applicable.
• B-BBEE status level certificate, CIPC certificate, or sworn affidavit as applicable.
• CSD registration number and proof of tax compliance status.
• Pricing schedules: all must be completed in full; incomplete pricing schedules lead to disqualification.
• For subcontractors or joint ventures: each party must complete mandatory forms (pages 13–25) if subcontracting more than 25% of the work.

All pages must be signed/initialled where provision is made; failure to do so invalidates the bid.

Preference point system: 80/20 (estimated value not exceeding R50 million, all taxes included).

Points allocation:

• Price: up to 80 points.
• B-BBEE status level: up to 20 points (Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0).

Evaluation process: bids are evaluated for compliance with mandatory requirements, then scored on price and specific goals. Minimum functionality/technical thresholds are not specified. In the event of a tie, the bid scoring highest on specific goals wins; if still tied, award by drawing of lots.

Disqualification risks: failure to register on CSD, non-compliant tax status, incomplete returnable forms, unsigned pages, altered pricing without initials, changes to specifications, and late submission.

The Electoral Commission requires local office accommodation for the ETH-eThekwini (Durban City Centre/Central) area. The scope of work includes providing a suitable office space for the Electoral Commission's local electoral office. Specific square footage, location boundaries, and service levels are not detailed in the provided text. The property must be available for the contract period and comply with the Electoral Commission's requirements for conducting electoral operations.

Pricing schedules must be completed fully; incomplete schedules lead to disqualification. Prices must be firm and include all taxes (VAT inclusive). Non-firm prices may be allowed under specific conditions with adjustments based on demonstrable cost changes. Unconditional discounts may be considered in evaluation. The contract award will be based on the lowest acceptable bid, subject to market-relatedness.

Pricing must be all-inclusive, including VAT for VAT-registered bidders; non-VAT registered bidders must not charge VAT. All pricing schedules must be completed in detail; incomplete schedules lead to disqualification. Prices must be market-related; the Electoral Commission may negotiate if not market-related. Payment will be made within 30 days of receipt of a valid invoice. Bidders must ensure banking details are correct on the CSD.

• CSD registration: mandatory before submission; failure invalidates the bid.
• Tax compliance: must be compliant on the CSD at the time of award; non-compliance leads to disqualification. Subcontractors must also be tax compliant.
• B-BBEE evidence: valid B-BBEE certificate, CIPC certificate, or sworn affidavit must accompany the bid; otherwise zero specific goal points are allocated.
• For EMEs: sworn affidavit or CIPC certificate accepted; if revenue under sector charter, follow sector code.
• For QSEs: 51%+ black ownership may submit sworn affidavit; otherwise SANAS-accredited certificate required.
• For entities above QSE: valid SANAS-accredited B-BBEE certificate required.
• Subcontracting: cannot subcontract more than 25% of contract value to an enterprise with lower B-BBEE status.
• If subcontracting >25%, each subcontractor must complete forms 13–25 and be tax compliant.
• Political party affiliation: the Electoral Commission may decline to award to bidders affiliated with a political party.
• Public servants: prohibited from conducting business with the state; declaration required (SBD 4).

Payment will be made within 30 days of receipt of a valid invoice. Bidders must ensure banking details are correct on the CSD to avoid payment delays. The contract is subject to the General Conditions of Contract and relevant legislation. The IEC may negotiate price adjustments for firm price contracts only under defined circumstances (customs/excise changes). The IEC will not be liable for delays due to force majeure if properly reported.

The 80/20 preference point system applies as the tender value is not expected to exceed R50 million (all taxes included). Points are awarded for price (80) and specific goals including B-BBEE status level (up to 20). B-BBEE status level points are allocated per the Preferential Procurement Regulations, 2022: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Bidders must submit valid B-BBEE certificates or affidavits; failure results in zero specific goal points. Any bidder that misrepresents B-BBEE status commits an offence and may be reported to the B-BBEE Commission.