Tender Application Workspace for

• Submission method: email only, to [email protected], before closing time and date.
• Subject line must state the RFQ number: RFQ 04/10/2026.
• Only PDF format accepted; failure to comply invalidates the bid.
• Submit as a single email; if large, compress into one Zip file. More than one email disqualifies the bid.
• Quotations must be fully completed, dated, and signed with original signatures.
• Do not retype or redraft the official forms; use them as provided.
• All questions must be answered; leave no blanks (write N/A where not applicable).
• Any alterations must be initialled.
• Returnable forms (all must be completed and signed):
• SBD 1 (Invitation to Bid): supplier information and contact details.
• SBD 3.3 (Pricing Schedule – Professional Services): priced schedule, valid for 90 calendar days.
• SBD 4 (Bidder's Disclosure): declares any state employment or relationships with procuring institution staff.
• SBD 6.1 (Preference Points Claim): claims specific goals points; attach proof (CSD report, disability letter).
• Authority to Sign a Bid: indicates enterprise status and authorises the signatory; attach proof of authority (e.g. company resolution).
• CSD registration confirmation and tax compliance PIN or CSD number.
• Submission to any email other than [email protected].
• More than one email submission.
• Non-PDF format.
• Late submission.
• Omitted or unsigned returnable forms.

+ 1 more requirement in the full document analysis

• Evaluation is in two phases.
• Phase 1 – Administrative compliance (pass/fail):
• Registered on Central Supplier Database (CSD) at closing time.
• SBD 4 disclosures made.
• Enterprise status indicated in Authority to Sign.
• Bid received on time and at correct address.
• Tax compliance (SARS TCS PIN or CSD number).
• For consortia/joint ventures/sub-contractors, each party submits a separate TCS.
• Not listed on Register of Tender Defaulters or restricted from doing business with government.
• Compulsory briefing attendance (if applicable).
• Phase 2 – Price and preference (80/20 system):
• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Specific goals and points (from SBD 6.1):
• At least 51% owned by black people: points based on ownership percentage, verified on CSD (CSD report attached).
• At least 51% owned by black women: 4 points.
• At least 51% owned by black youth: 4 points.
• At least 51% owned by black people with disabilities: 6 points (proof: disability letter from medical doctor or authorised healthcare professional).
• Geographical location in KwaZulu-Natal: 2 points (based on preferred address on CSD report).
• Failure to submit proof for specific goals means those points are not claimed.

+ 1 more requirement in the full document analysis

• Scope: Provision of a double mobile toilet trailer for rental for 2 months at Hluhluwe iMfolozi Park – Memorial Gate.
• Self-contained units (no mains water or drainage needed).
• Freshwater flush mechanism.
• Toilet paper holder.
• Hand-wash basin or sanitizer dispenser.
• Lighting.
• Waste tank capacity: 700–1100 litres.
• Freshwater capacity: at least 100 litres.
• Toilet system: recycle system that separates solids from fluids, filters, and pumps back to cisterns.
• Two cubicles, each with a flushable toilet, hand-washing basin, soap, paper towel, and toilet paper dispensers.
• Mobile toilets must be serviced or maintained once a week.
• Bidder to provide all cleaning materials and sufficient toilet paper to keep the unit clean and compliant with the Occupational Health and Safety Act.
• Location: Mobile toilet to be stationed at Hluhluwe iMfolozi Park – Memorial Gate.

• Item 1: Mobile toilet monthly rental including service cost – quantity 02 months.
• Item 2: Delivery and collection – quantity 01 (to Hluhluwe iMfolozi Park – Memorial Gate).
• Prices quoted exclusive of VAT; add VAT at 15%.
• Grand total must include all applicable taxes.
• Offer valid for 90 calendar days from closing date.
• All delivery costs must be included in the bid price.
• Brand names are not restrictive; equivalent or superior items may be offered.
• No bid security, performance bond, or guarantee is specified in the document.
• Payment terms: not specified beyond GCC (payment within 30 days of invoice).

• B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• No bids from persons in the service of the state, or companies with directors who are state employees.
• Foreign suppliers: complete the questionnaire in SBD 1 if applicable.

• No other specific OHS requirements are stated.

• No other environmental requirements are stated.

• The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).
• The successful bidder must sign a written contract form (SBD 7).
• The GCC covers standard terms including performance security (if specified in SCC), inspection and testing, packing, delivery, insurance, warranty (12 months after delivery or 18 months after shipment, whichever is earlier), and payment within 30 days of invoice.
• The bidder must not disclose contract information without prior written consent.
• The purchaser may inspect the supplier's records.
• The supplier indemnifies the purchaser against third-party patent claims.
• Prices may not vary from the quoted bid unless adjusted per SCC.

• This bid is subject to Treasury Regulations 16A issued in terms of the Public Finance Management Act, 1999, Ezemvelo KZN Wildlife Supply Chain Management Policy, and all other prescripts that regulate public procurement in the Republic of South Africa.

• Phase 1 – Administrative compliance: CSD registration, SBD 4 disclosures, enterprise status, bid received on time, tax compliance, separate TCS for consortia/joint ventures, bid fully completed and signed, not listed on Register of Tender Defaulters, not restricted from doing bu…

• Bidding procedure enquiries: Nobuhle Magubane, telephone 033 845 1727, email [email protected].
• Technical enquiries: Bongiwe Mazibuko, telephone 033-845-1912, email [email protected].