Provision service provider to provide double mobile toilet trailer for a period of 02 months rental at hluhluwe imfolozi park, ezemvelo KZN wildlife

Closing date: 12 October 2026 at 11:00am.

Briefing: N/A (no briefing session).

Validity period: 90 calendar days from closing date.

Bidding procedure enquiries:

• Contact: Nobuhle Magubane
• Telephone: 033 845 1727
• Email: [email protected]

Technical enquiries:

• Contact: Bongiwe Mazibuko
• Telephone: 033-845-1912
• Email: [email protected]

Submission email: [email protected]

Service/delivery address: Hluhluwe iMfolozi Park – Memorial Gate, KwaZulu-Natal.

Submission method: email only, to [email protected], before closing time and date.

• Subject line must state the RFQ number: RFQ 04/10/2026.
• Only PDF format accepted; failure to comply invalidates the bid.
• Submit as a single email; if large, compress into one Zip file. More than one email disqualifies the bid.
• Quotations must be fully completed, dated, and signed with original signatures.
• Do not retype or redraft the official forms; use them as provided.
• All questions must be answered; leave no blanks (write N/A where not applicable).
• Any alterations must be initialled.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): supplier information and contact details.
• SBD 3.3 (Pricing Schedule – Professional Services): priced schedule, valid for 90 calendar days.
• SBD 4 (Bidder's Disclosure): declares any state employment or relationships with procuring institution staff.
• SBD 6.1 (Preference Points Claim): claims specific goals points; attach proof (CSD report, disability letter).
• Authority to Sign a Bid: indicates enterprise status and authorises the signatory; attach proof of authority (e.g. company resolution).
• CSD registration confirmation and tax compliance PIN or CSD number.

Disqualification risks:

• Submission to any email other than [email protected].
• More than one email submission.
• Non-PDF format.
• Late submission.
• Omitted or unsigned returnable forms.
• Not registered on CSD at closing time.

Evaluation is in two phases.

Phase 1 – Administrative compliance (pass/fail):

• Registered on Central Supplier Database (CSD) at closing time.
• SBD 4 disclosures made.
• Enterprise status indicated in Authority to Sign.
• Bid received on time and at correct address.
• Tax compliance (SARS TCS PIN or CSD number).
• For consortia/joint ventures/sub-contractors, each party submits a separate TCS.
• Bid fully completed, dated, signed with original signatures.
• Not listed on Register of Tender Defaulters or restricted from doing business with government.
• Compulsory briefing attendance (if applicable).

Phase 2 – Price and preference (80/20 system):

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Specific goals and points (from SBD 6.1):
• At least 51% owned by black people: points based on ownership percentage, verified on CSD (CSD report attached).
• At least 51% owned by black women: 4 points.
• At least 51% owned by black youth: 4 points.
• At least 51% owned by black people with disabilities: 6 points (proof: disability letter from medical doctor or authorised healthcare professional).
• Geographical location in KwaZulu-Natal: 2 points (based on preferred address on CSD report).
• Failure to submit proof for specific goals means those points are not claimed.
• Ezemvelo KZN Wildlife reserves the right to appoint more than one bidder, not to appoint, and to negotiate final prices with technically compliant bidders.

Scope: Provision of a double mobile toilet trailer for rental for 2 months at Hluhluwe iMfolozi Park – Memorial Gate.

Unit specifications:

• Self-contained units (no mains water or drainage needed).
• Freshwater flush mechanism.
• Toilet paper holder.
• Hand-wash basin or sanitizer dispenser.
• Lighting.
• Waste tank capacity: 700–1100 litres.
• Freshwater capacity: at least 100 litres.
• Toilet system: recycle system that separates solids from fluids, filters, and pumps back to cisterns.
• Two cubicles, each with a flushable toilet, hand-washing basin, soap, paper towel, and toilet paper dispensers.

Servicing and cleaning:

• Mobile toilets must be serviced or maintained once a week.
• Bidder to provide all cleaning materials and sufficient toilet paper to keep the unit clean and compliant with the Occupational Health and Safety Act.

Location: Mobile toilet to be stationed at Hluhluwe iMfolozi Park – Memorial Gate.

Pricing schedule (SBD 3.3 – Professional Services):

• Item 1: Mobile toilet monthly rental including service cost – quantity 02 months.
• Item 2: Delivery and collection – quantity 01 (to Hluhluwe iMfolozi Park – Memorial Gate).
• Prices quoted exclusive of VAT; add VAT at 15%.
• Grand total must include all applicable taxes.
• Offer valid for 90 calendar days from closing date.
• All delivery costs must be included in the bid price.
• Brand names are not restrictive; equivalent or superior items may be offered.

No bid security, performance bond, or guarantee is specified in the document.

Payment terms: not specified beyond GCC (payment within 30 days of invoice).

Mandatory registrations and compliance:

• Central Supplier Database (CSD) registration: mandatory at closing time; unregistered bidders are disqualified.
• Tax compliance: provide SARS Tax Compliance Status (TCS) PIN or CSD number; a printed TCS certificate may be submitted. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS.
• B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• No bids from persons in the service of the state, or companies with directors who are state employees.
• Not listed on Register of Tender Defaulters or restricted from doing business with government.
• Foreign suppliers: complete the questionnaire in SBD 1 if applicable.

The bidder must provide cleaning materials and sufficient toilet paper to keep the mobile toilet clean and up to standard with the Occupational Health and Safety Act. No other specific OHS requirements are stated.

The mobile toilet units must be self-contained (no mains water or drainage needed) and use a recycle system that separates solids from fluids, filters them, and pumps them back to the cisterns. No other environmental requirements are stated.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). The successful bidder must sign a written contract form (SBD 7). The GCC covers standard terms including performance security (if specified in SCC), inspection and testing, packing, delivery, insurance, warranty (12 months after delivery or 18 months after shipment, whichever is earlier), and payment within 30 days of invoice. The bidder must not disclose contract information without prior written consent. The purchaser may inspect the supplier's records. The supplier indemnifies the purchaser against third-party patent claims. Prices may not vary from the quoted bid unless adjusted per SCC.

This bid is subject to Treasury Regulations 16A issued in terms of the Public Finance Management Act, 1999, Ezemvelo KZN Wildlife Supply Chain Management Policy, and all other prescripts that regulate public procurement in the Republic of South Africa.

Evaluation phases:

Phase 1 – Administrative compliance: CSD registration, SBD 4 disclosures, enterprise status, bid received on time, tax compliance, separate TCS for consortia/joint ventures, bid fully completed and signed, not listed on Register of Tender Defaulters, not restricted from doing business with government, compulsory briefing attendance.

Phase 2 – Price and preference: 80/20 preference point system, 80 points for price, 20 for specific goals, points allocated based on ownership percentage verified on CSD.