Tender Application Workspace for

• Submission method: sealed envelope placed in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance.
• Closing time: 15 October 2026 at 11:00.
• Envelope must be clearly marked with the bid number, full description and closing date, and include the bidder's name.
• Bids must be submitted on the official forms provided; re-typing is not allowed. Bids received by telegram, fax or e-mail will not be considered. Late bids will not be accepted.
• The tender form must not be detached from the document; it must be fully priced, extended, totalled, completed in all respects and signed.
• Complete the document in non-erasable black ink.
• Corrections must be dated and signed by the authorised signatory.
• Erasures, tippex, pencil or erasable ink are prohibited and render the submission non-responsive.
• MBD 1 (Invitation to Bid) is the form of offer and must be completed in full and signed by an authorised signatory, otherwise the submission is non-responsive.
• Returnable forms (all must be completed, signed and submitted):
• MBD 1 Invitation to Bid: bidder details and offer.
• MBD 4 Declaration of Interest: discloses any connection to persons in the service of the state.
• MBD 6.1 Preference Points Claim Form: claims B-BBEE and specific goal points under the 2022 Regulations.
• MBD 7 Contract Form: to be signed by the successful bidder.
• MBD 8 Declaration of Bidder's Past Supply Chain Management Practices: discloses past SCM abuses, fraud or contract failures.
• MBD 9 Certificate of Independent Bid Determination: certifies the price was set independently.
• Authority to Sign a Bid: authorises the signatory to bind the bidder.
• Certificate of Authority for Joint Ventures: required where a JV/consortium bids.
• Compulsory supporting documents: valid Tax Compliance Status (TCS) PIN; proof of company registration; certified copies of business directors' identity documents; full CSD registration report not older than 30 days from closing date (summary reports not accepted); certified copy…
• Certified copies must be originally certified by a Commissioner of Oaths, not older than three months. Copies of certified copies are not accepted.

+ 13 more requirements in the full document analysis

• Evaluation method: 80/20 preference point system under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022.
• Price: 80 points.
• Specific goals: 20 points.
• Specific goals breakdown (15 points, proportional/pro rata):
• 5 points for a 100% black person/people owned enterprise.
• 5 points for at least 30% woman shareholding or owned enterprise.
• Plus 5 points for an enterprise regarded as an EME located within the local area of Mbombela.
• The City will use the CSD report to verify specific goal claims.
• Failure to submit proof or documentation to claim specific goal points means those points are not claimed.
• The City is not bound to accept the lowest or any tender and reserves the right to cancel the tender.
• Functionality evaluation is not compulsory for this tender (noted as N/A in the checklist).
• No minimum qualifying score is stated.
• Evaluation under the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022, read with the City's Preferential Procurement Policy:
• 80 points for price.
• 20 points for specific targeted goals.
• No contract will be concluded with a bidder whose tax matters are not in order; an original tax clearance certificate issued by SARS must be submitted before award.
• Corrupt, fraudulent or collusive bidding practices may lead to termination of contract and restriction from doing business with the public sector for up to 10 years.
• Bid rigging or other restrictive practices may be referred to the Competition Commission, and may result in invalidation of the bid, termination of contract, restriction for up to 10 years, and a damages claim.

• Scope: Supply, delivery and off-loading of galvanised water fittings for the Mbombela Municipal Store.
• Nipples 20mm: 500 each
• Elbows 20mm female to female: 500 each
• Bushes 20mm x 15mm red: 400 each
• Bushes 40mm x 25mm red: 300 each
• Klamflex coupling 20mm: 300 each
• Klamflex coupling 25mm: 150 each
• Klamflex coupling 40mm: 100 each
• Delivery: All delivery costs must be included in the bid price. Delivery location and required-by date to be stated.
• Bidders must state brand and model, country of origin, whether the offer complies with specification (and deviations if not), and delivery period.
• No quantities, specifications, or standards are stated in the available document.
• The document is the General Conditions of Contract (GCC) and does not contain tender-specific technical specifications.
• The goods supplied must conform to the standards mentioned in the bidding documents and specifications.
• Delivery of goods must be made in accordance with the terms specified in the contract.
• Packing must prevent damage or deterioration during transit, including rough handling, extreme temperatures, salt, precipitation, and open storage.

• For all key personnel whose CV is submitted, certified copies of qualifications and identity documents must be submitted with the bid.
• A company profile is recommended (not mandatory) to introduce the business and its relevant experience.
• No specific years of experience or reference projects are stated.

• The purchaser may inspect, test, and analyse supplies at any time; rejected supplies must be removed and substituted at supplier's cost.
• Pre-bidding testing is for the bidder's account.

• Where different delivery points influence pricing, a separate pricing schedule must be submitted for each delivery point.
• Total bid price excluding VAT, 15% VAT, and total bid price including VAT to be completed.
• All delivery costs must be included in the bid price for delivery at the prescribed destination.

• Pricing: Firm prices only. Non-firm prices (including prices subject to exchange rate variations) will not be considered.
• Prices must be in South African currency, inclusive of VAT and delivery costs. VAT recorded as a lump sum.
• Offer valid for 30 days from the closing date.
• Total bid price must be reflected on the form of offer; failure to sign or reflect the total amount renders the submission non-responsive.
• No bid security, bond or guarantee is specified.
• Financial statements: audited/independently reviewed financial statements for three consecutive years may be required for companies not managed by owners (MBD 5 mandatory for projects estimated over R10 million).
• Unaudited AFS for three years may apply to companies with public interest score below 100.
• Public liability insurance: required where applicable, from a registered financial service provider.
• COIDA certification/letter of good standing required where applicable.
• No specific financial requirements (e.g., bid security, guarantees, retention, payment terms, or turnover thresholds) are stated in the available document.
• Performance security: within 30 days of notification of contract award, the successful bidder must furnish performance security in the amount specified in the Special Conditions of Contract (SCC).
• Acceptable forms: bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• The security is discharged and returned not later than 30 days after completion of performance obligations.
• Payment: method and conditions specified in SCC; payment made within 30 days after submission of invoice or claim.
• Payment in Rand unless otherwise stipulated in SCC.
• Prices: must not vary from quoted prices except as authorised in SCC or bid validity extension.

• Tax compliance: valid TCS PIN or CSD number required. Foreign suppliers must complete the pre-award questionnaire in Part B:3.
• B-BBEE: certified copy of B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• EMEs (revenue up to R10 million) may submit a sworn affidavit; other bidders must submit a SANAS-accredited or IRBA-approved verification certificate.
• JVs/consortia and companies with turnover above R50 million must submit a consolidated B-BBEE certificate.
• Company registration: proof of CIPC registration required.
• Municipal rates and taxes: current statements for business and all directors (or tribal authority proof of residence, or lease agreement with lessor's statement).
• Accounts in arrears for more than three months disqualify the bid.
• Address alignment: physical business address on CSD must match company registration documents.
• Joint ventures/consortia: formal agreement with profit/loss sharing percentages, lead partner must hold at least 51% majority shares. Each party must submit separate returnable documents.
• Fraudulent activities or forged documents may lead to reporting to SAPS and restriction from doing business with public institutions for up to 10 years, in line with sections 28 and 29 of the Prevention and Combating of Corrupt Activities Act.
• Tax clearance: an original tax clearance certificate issued by the South African Revenue Service (SARS) must be submitted before award.
• The GCC applies to all bids, contracts and orders, excluding immovable property unless otherwise indicated.
• Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict.

• A certified copy of a B-BBEE certificate or a sworn affidavit for B-BBEE status level of contributor must be submitted to qualify for preference points.
• EMEs (annual total revenue up to R10 million) may submit a sworn affidavit confirming annual total revenue and level of black ownership.
• Bidders other than EMEs and QSEs must submit a certified copy of a valid B-BBEE status level verification certificate issued by an IRBA-approved auditor or a SANAS-accredited verification agency.
• A trust, consortium or joint venture qualifies for points as an unincorporated entity provided it submits a consolidated B-BBEE scorecard prepared for each separate bid.
• Non-adherence leads to no allocation of B-BBEE points.

• No specific health and safety requirements are stated in the GCC. The document focuses on general contract conditions, not site-specific safety.

• The bid is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC) and any Special Conditions of Contract.
• If the successful bidder fails to execute the service, the Municipality may cancel the contract summarily and the bidder is liable for any additional expense incurred in calling for fresh tenders or accepting a less favourable tender.
• The City reserves the right to cancel the tender when deemed necessary.
• Contract amendments: only by written amendment signed by both parties.
• Assignment: supplier may not assign obligations without purchaser's prior written consent.
• Subcontracts: supplier must notify purchaser in writing of all subcontracts.
• Delays: supplier must notify purchaser of any delay; penalties may be imposed.
• Penalties: if supplier fails to deliver within the specified period, the purchaser may deduct from the contract price a sum calculated on the delivered price of delayed goods using the current prime interest rate for each day of delay.
• Termination for default: purchaser may terminate if supplier fails to deliver, fails to perform obligations, or engages in corrupt or fraudulent practices.
• Force majeure: supplier not liable for delay if due to force majeure.
• Disputes: parties to attempt amicable resolution, then mediation, then court.
• Limitation of liability: supplier not liable for indirect or consequential loss, except for penalties/damages; aggregate liability limited to total contract price.
• Governing language: English.
• Applicable law: South African law.
• Notices: by registered or certified mail.
• Taxes: local supplier responsible for all taxes until delivery; no contract with bidder whose tax matters are not in order.

• Proof of posting is not accepted as proof of delivery.
• Tenders will be opened in public immediately after the advertised closing date.
• Information submitted will be used only for tender purposes, taking into account the Protection of Personal Information Act (POPI Act).
• Tender deposit: documents can be downloaded free of charge from the City's website and the National Treasury e-Tender Portal.
• Completion of tender documents: tenders will only be considered on receipt of the document correctly completed with all insertions in black ink and signed.
• Compulsory briefing session: NONE.
• Taxes and duties payable: bidders must allow for payment and recovery of all taxes and other duties; no claims for additional payment will be considered; prices and rates quoted must be inclusive of VAT, recorded as a lump sum in the tender summary and carried to the Form of Ten…
• Notice to bidders: additions or alterations will be issued as Notices to Bidders, which form part of the tender document and must be completed where applicable, signed, dated and returned.
• Period of validity of tenders: bids will be valid for thirty (30) days.
• Bid price: bid prices are fixed with no additional cost added; prices must be in South African currency and include delivery cost and VAT (if applicable); the total bid price must be reflected on the Form of Offer, and failure to sign or reflect the total tendered amount renders…

• Municipal rates and taxes requirements: valid and current municipal rates and taxes statement for the business premises from the relevant local authority; or proof of residence from a recognised traditional authority; or a valid lease agreement with the lessor's current municipa…
• The physical business address on the CSD must correspond with the company's registration documents.
• Director(s) municipal compliance: valid and current municipal rates and taxes statements for each active director (including consortium/JV partners) for the residential addresses on the CIPC registration documents, with equivalent alternatives for tribal-authority areas and leas…
• The Municipality reserves the right to verify this information against the CSD, CIPC records and using the director's identity number.
• It remains the bidder's responsibility to ensure all such accounts are fully paid and not in arrears.
• A bid not complying with the mandatory requirements will be regarded as non-responsive and rejected.
• A bid not properly signed by an authorised party will be rejected (this does not apply to companies owned by one director/member/sole proprietor).

• The City will utilise the CSD report for this information.
• The organ of state reserves the right to require a tenderer to substantiate any preference claim.
• No additional evaluation criteria beyond the standard GCC provisions.
• Bidders must have a valid tax clearance certificate.

• Procurement enquiries: Christopher Nkambule, Supply Chain Management, Financial Management Services, Tel 013 759 2358, [email protected].
• Technical enquiries: Baldwin Shongwe, Logistics Management, Financial Management Services, Tel 013 759 2026, [email protected].
• Employer: City Manager Mr W. Khumalo, City of Mbombela, PO Box 45, Mbombela, 1200.
• Technical enquiries may be directed to the project manager.
• Project Manager: Baldwin Shongwe, (013) 759 2026.
• Employer: City Manager, Mr W.