Supply, delivery and off-loading of galvanised water fittings – city of mbombela (COM130/2026)

Closing date: 15 October 2026 at 11:00.

Bid documents available from: 8 October 2026 on the City's website (www.mbombela.gov.za, tenders and notices folder) and National Treasury e-Tender Portal (www.etenders.gov.za).

Briefing session: none (no compulsory briefing).

No briefing session shall be conducted for this tender. The compulsory briefing session is: NONE.

Procurement enquiries:

• Contact: Christopher Nkambule
• Role: Supply Chain Management, Financial Management Services
• Email: [email protected]
• Telephone: 013 759 2358

Technical enquiries:

• Contact: Baldwin Shongwe
• Role: Logistics Management, Financial Management Services
• Email: [email protected]
• Telephone: 013 759 2026

Employer:

• Contact: Mr W. Khumalo
• Role: City Manager
• Address: City of Mbombela, PO Box 45, Mbombela, 1200

Submission address:

Mbombela Civic Centre

1 Nel Street

Mbombela, 1200

(next to the main entrance)

Submission method: sealed envelope placed in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance.

Closing time: 15 October 2026 at 11:00.

Envelope must be clearly marked with the bid number, full description and closing date, and include the bidder's name.

Bids must be submitted on the official forms provided; re-typing is not allowed. Bids received by telegram, fax or e-mail will not be considered. Late bids will not be accepted.

The tender form must not be detached from the document; it must be fully priced, extended, totalled, completed in all respects and signed.

Complete the document in non-erasable black ink. Corrections must be dated and signed by the authorised signatory. Erasures, tippex, pencil or erasable ink are prohibited and render the submission non-responsive.

MBD 1 (Invitation to Bid) is the form of offer and must be completed in full and signed by an authorised signatory, otherwise the submission is non-responsive.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 Invitation to Bid: bidder details and offer.
• MBD 4 Declaration of Interest: discloses any connection to persons in the service of the state.
• MBD 6.1 Preference Points Claim Form: claims B-BBEE and specific goal points under the 2022 Regulations.
• MBD 7 Contract Form: to be signed by the successful bidder.
• MBD 8 Declaration of Bidder's Past Supply Chain Management Practices: discloses past SCM abuses, fraud or contract failures.
• MBD 9 Certificate of Independent Bid Determination: certifies the price was set independently.
• Authority to Sign a Bid: authorises the signatory to bind the bidder.
• Certificate of Authority for Joint Ventures: required where a JV/consortium bids.

Compulsory supporting documents: valid Tax Compliance Status (TCS) PIN; proof of company registration; certified copies of business directors' identity documents; full CSD registration report not older than 30 days from closing date (summary reports not accepted); certified copy of B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim B-BBEE points; current municipal rates and taxes statements for the business and all active directors (or tribal authority proof of residence, or lease agreement with lessor's rates statement).

Certified copies must be originally certified by a Commissioner of Oaths, not older than three months. Copies of certified copies are not accepted.

Bids will be rejected if municipal rates and taxes or service charges owed by the bidder or any director are in arrears for more than three months, or if proof of a valid up-to-date rates statement is not submitted.

Bids will be rejected if the bidder or any director is listed on the Register of Bid Defaulters or has abused the City's or any state institution's SCM system.

No bid will be accepted from persons in the service of the state.

Forging or faking documents may be reported to SAPS and result in restriction from doing business with public institutions for up to 10 years.

Evaluation method: 80/20 preference point system under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022.

Price: 80 points.

Specific goals: 20 points.

Specific goals breakdown (15 points, proportional/pro rata):

• 5 points for a 100% black person/people owned enterprise.
• 5 points for at least 30% woman shareholding or owned enterprise.
• 2.5 points for at least 30% youth shareholding or owned enterprise.
• 2.5 points for at least 30% people living with disability shareholding or owned enterprise.

Plus 5 points for an enterprise regarded as an EME located within the local area of Mbombela.

The City will use the CSD report to verify specific goal claims.

Failure to submit proof or documentation to claim specific goal points means those points are not claimed.

The City is not bound to accept the lowest or any tender and reserves the right to cancel the tender.

Functionality evaluation is not compulsory for this tender (noted as N/A in the checklist).

No minimum qualifying score is stated.

Scope: Supply, delivery and off-loading of galvanised water fittings for the Mbombela Municipal Store.

Items and quantities (all galvanised):

• Nipples 20mm: 500 each
• Elbows 20mm female to female: 500 each
• Bushes 20mm x 15mm red: 400 each
• Bushes 25mm x 20mm red: 400 each
• Bushes 40mm x 25mm red: 300 each
• Klamflex coupling 20mm: 300 each
• Klamflex coupling 25mm: 150 each
• Klamflex coupling 40mm: 100 each

Delivery: All delivery costs must be included in the bid price. Delivery location and required-by date to be stated.

Bidders must state brand and model, country of origin, whether the offer complies with specification (and deviations if not), and delivery period.

For all key personnel whose CV is submitted, certified copies of qualifications and identity documents must be submitted with the bid. Certified copies must not be older than three months and must be originally certified.

A company profile is recommended (not mandatory) to introduce the business and its relevant experience.

No specific years of experience or reference projects are stated.

Pricing Schedule – Firm Prices (Purchases). Only firm prices accepted; non-firm prices (including exchange rate variations) not considered.

Where different delivery points influence pricing, a separate pricing schedule must be submitted for each delivery point.

Offer valid for 30 days from closing date.

Items (UOM, quantity):

• Nipples 20mm galvanised, Each, 500
• Elbows 20mm female to female galvanised, Each, 500
• Bushes 20mm x 15mm red galvanised, Each, 400
• Bushes 25mm x 20mm red galvanised, Each, 400
• Bushes 40mm x 25mm red galvanised, Each, 300
• Klamflex coupling 20mm galvanised, Each, 300
• Klamflex coupling 25mm galvanised, Each, 150
• Klamflex coupling 40mm galvanised, Each, 100

Total bid price excluding VAT, 15% VAT, and total bid price including VAT to be completed.

Bidders must state required-by date, delivery location, brand and model, country of origin, whether the offer complies with specification (and deviations if not), period required for delivery, delivery firm/not firm, and delivery basis.

All delivery costs must be included in the bid price for delivery at the prescribed destination.

Pricing: Firm prices only. Non-firm prices (including prices subject to exchange rate variations) will not be considered.

Prices must be in South African currency, inclusive of VAT and delivery costs. VAT recorded as a lump sum.

Offer valid for 30 days from the closing date.

Total bid price must be reflected on the form of offer; failure to sign or reflect the total amount renders the submission non-responsive.

No bid security, bond or guarantee is specified.

Financial statements: audited/independently reviewed financial statements for three consecutive years may be required for companies not managed by owners (MBD 5 mandatory for projects estimated over R10 million). Unaudited AFS for three years may apply to companies with public interest score below 100.

Public liability insurance: required where applicable, from a registered financial service provider.

COIDA certification/letter of good standing required where applicable.

CSD registration: full CSD report required, not older than 30 days from closing date. Summary reports not accepted.

Tax compliance: valid TCS PIN or CSD number required. Foreign suppliers must complete the pre-award questionnaire in Part B:3.

B-BBEE: certified copy of B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points. EMEs (revenue up to R10 million) may submit a sworn affidavit; other bidders must submit a SANAS-accredited or IRBA-approved verification certificate. JVs/consortia and companies with turnover above R50 million must submit a consolidated B-BBEE certificate.

Company registration: proof of CIPC registration required.

Municipal rates and taxes: current statements for business and all directors (or tribal authority proof of residence, or lease agreement with lessor's statement). Accounts in arrears for more than three months disqualify the bid.

Address alignment: physical business address on CSD must match company registration documents.

Certifications: all certified copies must be originally certified by a Commissioner of Oaths, not older than three months.

Joint ventures/consortia: formal agreement with profit/loss sharing percentages, lead partner must hold at least 51% majority shares. Each party must submit separate returnable documents.

No bid from persons in the service of the state.

A certified copy of a B-BBEE certificate or a sworn affidavit for B-BBEE status level of contributor must be submitted to qualify for preference points.

EMEs (annual total revenue up to R10 million) may submit a sworn affidavit confirming annual total revenue and level of black ownership.

Bidders other than EMEs and QSEs must submit a certified copy of a valid B-BBEE status level verification certificate issued by an IRBA-approved auditor or a SANAS-accredited verification agency.

A trust, consortium or joint venture qualifies for points as an unincorporated entity provided it submits a consolidated B-BBEE scorecard prepared for each separate bid. There is no consolidated affidavit; only a consolidated B-BBEE certificate will be considered for JVs/consortia and large companies with annual turnover above R50 million including VAT.

Non-adherence leads to no allocation of B-BBEE points.

Certified copies must be certified by a Commissioner of Oaths and not older than three months.

COIDA certification or letter of good standing is required where applicable, reflecting the nature of work in line with the scope of works.

The successful bidder must sign a written contract form (MBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC) and any Special Conditions of Contract.

If the successful bidder fails to execute the service, the Municipality may cancel the contract summarily and the bidder is liable for any additional expense incurred in calling for fresh tenders or accepting a less favourable tender.

Bids are valid for 30 days from the closing date.

The City reserves the right to cancel the tender when deemed necessary.

Submission of tenders: the tender must be made out on the attached tender form, which must not be detached from the document; the completed document must be fully priced, extended, totalled, completed in all respects, signed and sealed in an envelope delivered in accordance with the instructions on the Invitation to Tender. Proof of posting is not accepted as proof of delivery. Tenders will be opened in public immediately after the advertised closing date. Information submitted will be used only for tender purposes, taking into account the Protection of Personal Information Act (POPI Act).

Tender deposit: documents can be downloaded free of charge from the City's website and the National Treasury e-Tender Portal.

Adjudication of tender: prospective service providers may not make any alterations or additions to the bid document except to comply with instructions issued by the employer; the document must be completed in non-erasable black ink and all corrections must be dated and signed by the authorised signatory; erasures and the use of masking fluid, tippex, pencil or erasable ink are prohibited and non-adherence renders the submission non-responsive. MBD 1 is regarded as the Form of Offer and must be completed in full and signed by the authorised signatory, failing which the submission is non-responsive.

Completion of tender documents: tenders will only be considered on receipt of the document correctly completed with all insertions in black ink and signed.

Compulsory briefing session: NONE.

Taxes and duties payable: bidders must allow for payment and recovery of all taxes and other duties; no claims for additional payment will be considered; prices and rates quoted must be inclusive of VAT, recorded as a lump sum in the tender summary and carried to the Form of Tender.

Withdrawal of tender: if the successful tenderer fails to execute the service in terms of the tender, the Municipality may cancel the contract summarily and the bidder will be liable for any additional expense incurred in calling for fresh tenders or accepting a less favourable tender.

Notice to bidders: additions or alterations will be issued as Notices to Bidders, which form part of the tender document and must be completed where applicable, signed, dated and returned.

Period of validity of tenders: bids will be valid for thirty (30) days.

Bid price: bid prices are fixed with no additional cost added; prices must be in South African currency and include delivery cost and VAT (if applicable); the total bid price must be reflected on the Form of Offer, and failure to sign or reflect the total tendered amount renders the submission non-responsive.

Compulsory documentation: valid TCS PIN; proof of company registration; certified copies of business directors' identity documents; full CSD registration report not older than 30 days from closing date (summary reports not accepted).

Certified copies must be originally certified by a Commissioner of Oaths, not older than three months. Copies of certified copies not accepted.

For all key personnel whose CV is submitted, certified copies of qualifications and identity documents must be submitted (if applicable).

Municipal rates and taxes requirements: valid and current municipal rates and taxes statement for the business premises from the relevant local authority; or proof of residence from a recognised traditional authority; or a valid lease agreement with the lessor's current municipal rates and taxes statement.

The physical business address on the CSD must correspond with the company's registration documents.

Director(s) municipal compliance: valid and current municipal rates and taxes statements for each active director (including consortium/JV partners) for the residential addresses on the CIPC registration documents, with equivalent alternatives for tribal-authority areas and leased premises.

The Municipality reserves the right to verify this information against the CSD, CIPC records and using the director's identity number.

It remains the bidder's responsibility to ensure all such accounts are fully paid and not in arrears.

A bid will be rejected if municipal rates and taxes or service charges owed by the bidder or any of its directors to any municipality or municipal entity are in arrears for more than three months, or if proof of a valid up-to-date rates and taxes statement is not submitted.

Bids will be rejected if the bidder or any director is listed on the Register of Bid Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004, or has abused the City's or any state institution's SCM system.

A bid not complying with the mandatory requirements will be regarded as non-responsive and rejected.

A bid not properly signed by an authorised party will be rejected (this does not apply to companies owned by one director/member/sole proprietor).

Adjudication under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022, using the 80/20 preference point system: 80 points for price and 20 points for specific targeted goals.

The City is not bound to accept the lowest or any tender and reserves the right to cancel the tender.

Specific goals (20 points): 15 points allocated on a proportional/pro rata basis for contracting an enterprise owned by historically disadvantaged persons — 5 points for a 100% black person/people owned enterprise, 5 points for at least 30% woman shareholding/ownership, 2.5 points for at least 30% youth shareholding/ownership, and 2.5 points for at least 30% people living with disability shareholding/ownership; plus 5 points for an enterprise regarded as an EME located within the local area of Mbombela.

The City will utilise the CSD report for this information.

Failure to submit proof or documentation to claim points for specific goals means those points are not claimed.

The organ of state reserves the right to require a tenderer to substantiate any preference claim.