Tender Application Workspace for

• Submission method: sealed envelope marked with the bid number, full description and closing date, plus the bidder's name, placed in the bid box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, before 11:00 on the closing date.
• Bids sent by telegram, fax or email will not be considered.
• Late bids will not be accepted.
• Proof of posting is not accepted as proof of delivery.
• The tender form must not be detached from the document; it must be fully priced, totalled, completed in all respects, signed and sealed.
• Complete the document in non-erasable black ink.
• Corrections must be dated and signed by the authorised signatory.
• Erasures, tippex, pencil or erasable ink are prohibited and will render the bid non-responsive.
• Do not alter or add to the bid document except to comply with employer instructions.
• The total bid price must be reflected on the form of offer; failure to sign or reflect the total amount renders the bid non-responsive.
• Returnable forms (all must be completed, signed and submitted):
• MBD 1 (Invitation to Bid): the form of offer; must be completed in full and signed by an authorised signatory.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and specific goal points under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse of SCM systems, fraud or corruption convictions, and municipal arrears.
• Certificate of Independent Bid Determination: certifies the price was set independently, with no collusion.
• Authority to Sign a Bid: authorises the named signatory to bind the bidder.
• Certificate of Authority for Joint Ventures (if applicable).
• MBD 7 (Contract Form): to be completed and signed by the successful bidder.
• Compulsory supporting documents (see complianceRequirements).

+ 9 more requirements in the full document analysis

• Compulsory documents: valid TCS PIN; proof of company registration; certified copies of director(s)' ID documents; full CSD registration report not older than 30 days (summary reports not accepted).
• Addresses must correspond with CIPC and CSD records.
• Failure to comply results in immediate disqualification.
• Bid document available free of charge from 8 October 2026 on the City's website (www.mbombela.gov.za, tenders and notices folder) and the National Treasury e-Tender Portal (www.etenders.gov.za).

• Evaluation system: 80/20 preference point system.
• Price: 80 points.
• Specific goals: 20 points.
• Minimum qualifying score: none stated.
• The City is not bound to accept the lowest or any tender and reserves the right to cancel the tender.
• Specific goals (20 points) are allocated on a proportional/pro rata basis:
• 5 points: 100% black person/people owned enterprise.
• 5 points: at least 30% woman/women shareholding or owned enterprise.
• 2.5 points: at least 30% shareholding or ownership by people living with disabilities.
• 5 points: enterprise regarded as an EME located within the local area of Mbombela.
• The City will use the CSD report to verify specific goal claims.
• Failure to submit proof/documentation for specific goals means those points are not claimed.
• Bids that do not comply with mandatory requirements are rejected as non-responsive.
• No contract will be concluded with a bidder whose tax matters are not in order; an original tax clearance certificate issued by the South African Revenue Service must be submitted before award.
• Collusive bidding or bid rigging is prohibited and may be referred to the Competition Commission, with the bid invalidated, the contract terminated in whole or part, restriction from doing business with the public sector for up to ten years, and damages claimed.
• Preferential point system under the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, and the City's Preferential Procurement Policy.
• 80 points for price.
• 20 points for specific targeted goals.

• Supply, delivery and off-loading of HDPE pipes for the Mbombela Municipal Store.
• HDPE pipe 20mm x 100m, class 12, black: 50 rolls
• Delivery: all delivery costs must be included in the bid price. Delivery point to be stated by the bidder.
• Bidders must indicate brand and model, country of origin, compliance with specification (and any deviations), period required for delivery, and whether delivery is firm or not firm.
• Quantities, sizes and specifications are not stated in the available document.

• No specific experience or qualification requirements are stated for the bidder or key personnel.

• Firm prices only.
• 25mm x 100m class-12 black (50 rolls);
• 32mm x 100m class-12 black (40 rolls);
• 40mm x 100m class-12 black (25 rolls);
• 50mm x 100m class-12 black (15 rolls).
• Unit prices and totals are quoted excluding VAT, with 15% VAT and the total including VAT shown.

• Pricing format: firm prices only. Non-firm prices, including prices subject to exchange rate variations, will not be considered.
• Prices must be in South African currency and include delivery cost and VAT.
• VAT is recorded as a lump sum (15%) in the tender summary; the total inclusive of VAT is carried to the form of tender.
• Offer valid for 30 days from the closing date.
• Bidders must allow for all taxes and duties; no claims for additional payment will be considered.
• No bid security, bond or guarantee is specified.
• If the successful bidder fails to execute the service, the Municipality may cancel the contract summarily and the bidder is liable for any additional expense incurred by calling for fresh tenders or accepting a less favourable tender.
• No bid security, guarantee, retention, or payment terms are stated.
• Pricing format is not detailed in the available document.

• Mandatory documents (must be attached for the bid to be considered):
• Valid Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number where no TCS is available.
• Proof of company registration (CIPC certificate; CC certificates recognised up to 2010).
• Certified copies of the business director(s)' identity documents.
• Full Central Supplier Database (CSD) registration report, not older than 30 days before the closing date. Summary reports will not be accepted.
• Certified copy of a valid B-BBEE certificate, or a sworn affidavit for EMEs and QSEs, to claim B-BBEE preference points.
• A trust, consortium or joint venture must submit a consolidated B-BBEE scorecard prepared for the bid.
• Current municipal rates and taxes statement for the business premises from the relevant local authority; alternatively proof of residence from a tribal authority, or a lease agreement with the lessor's current rates and taxes statement.
• Current municipal rates and taxes statements for each active director, including directors of consortium or joint venture partners, for the residential addresses on the CIPC registration documents; alternatively tribal authority proof of residence, or a lease agreement with the…
• The physical business address on the CSD must correspond with the address on the company registration documents.
• For key personnel whose CVs are submitted: certified copies of qualifications and identity documents.
• Joint ventures and consortiums must attach a formal agreement reflecting profit and loss sharing percentages, with the lead partner holding at least 51% majority shares; each party must submit its own separate returnable documents.
• Municipal rates and taxes or municipal service charges owed by the bidder or any of its directors to any municipality or municipal entity in arrears for more than three months, or failure to submit proof of a valid and up-to-date rates and taxes statement.
• Bidders or directors listed on the Register of Bid Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004.
• Bidders who have abused the City's Supply Chain Management system or the SCM processes of any state institution.
• Bids not complying with the mandatory requirements, or not properly signed by a party with authority to do so (this does not apply to companies owned by one director, member or sole proprietorship).
• Bids from persons in the service of the state.
• Failure to complete and sign MBD 1 in full.
• Forging or faking returnable documents may be reported to SAPS and result in restriction from doing business with public institutions for up to 10 years.
• Company registration certificate.

+ 1 more requirement in the full document analysis

• No specific health and safety requirements are stated beyond the general requirement to comply with all applicable laws.
• The Compensation for Occupational Injuries and Diseases Act (COIDA) certificate may be required if applicable to the nature of work, but no specific cover is stipulated.

• The document is the National Treasury General Conditions of Contract (GCC) July 2010. Key provisions:
• Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the amount specified in the Special Conditions of Contract (SCC).
• Forms: bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Payment: invoices must be accompanied by delivery note; payment within 30 days of invoice/claim; in Rand unless otherwise specified in SCC.
• Prices: fixed at bid prices unless price adjustments authorized in SCC or bid validity extension.
• Warranty: goods must be new, unused, current models; warranty valid 12 months after delivery/acceptance or 18 months after shipment, whichever ends earlier, unless SCC states otherwise.
• Penalties: for late delivery, a penalty calculated on the delivered price of delayed goods using the current prime interest rate per day of delay.
• Termination for default: purchaser may terminate if supplier fails to deliver, fails other obligations, or engages in corrupt/fraudulent practices; supplier may be restricted from public sector business for up to 10 years.
• Force majeure: supplier not liable for delay if due to force majeure, but must notify purchaser in writing.
• Disputes: attempt amicable resolution, then mediation, then South African court.
• Taxes: local supplier responsible for all taxes until delivery; foreign supplier responsible for taxes outside purchaser's country.
• Governing language: English.
• Applicable law: South African law.
• Assignment: not allowed without purchaser's prior written consent.
• Subcontracts: must be notified in writing.
• Insurance: goods fully insured in freely convertible currency as specified in SCC.
• Packing: must prevent damage during transit and open storage.
• Inspections: pre-bidding testing at bidder's cost; non-compliant supplies may be rejected and replaced at supplier's cost.
• Incidental services: may be required, e.g., assembly, commissioning, training; prices agreed in advance.
• Spare parts: may be required to provide spare parts and advance notification of production termination.

+ 2 more requirements in the full document analysis

• The tender must be made out on the attached form, not detached, fully priced, signed and sealed.
• Tenders are opened in public after closing.
• Information is used only for tender purposes under POPI.
• Non-compliance with mandatory requirements renders the bid non-responsive.
• Bids rejected if municipal rates/taxes in arrears for more than three months, if listed on Register of Bid Defaulters, or if the bidder has abused SCM systems.
• Prices are fixed and include VAT.
• Bids valid for 30 days.

• The 80/20 preference point system applies: 80 points for price and 20 points for specific goals.
• Specific goals are allocated on a proportional basis for enterprises owned by historically disadvantaged persons (100% black-owned: 5 points; at least 30% woman-owned: 5 points; at least 30% youth-owned: 2.5 points; at least 30% disability-owned: 2.5 points) and 5 points for an…
• The CSD report is used to verify these claims.

• Procurement enquiries: Christopher Nkambule, Supply Chain Management, 013 759 2358, [email protected].
• Technical enquiries: Baldwin Shongwe, Logistics Management, 013 759 2026, [email protected].
• Employer: City Manager, Mr W.
• Khumalo, City of Mbombela, PO Box 45, Mbombela, 1200.
• Technical enquiries may be directed to the project manager.
• Project Manager: Baldwin Shongwe, (013) 759 2026.