Supply, delivery and off-loading of hdpe pipes for the city of mbombela

Closing date: 15 October 2026 at 11:00

• Briefing session: none (no briefing will be conducted).
• Bid document available for download from 8 October 2026.

No briefing session will be conducted for this tender.

Procurement enquiries

• Contact: Christopher Nkambule
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 013 759 2358

Technical enquiries

• Contact: Baldwin Shongwe
• Role: Logistics Management
• Email: [email protected]
• Telephone: 013 759 2026

Employer

• Name: Mr W. Khumalo
• Role: City Manager
• Address: City of Mbombela, PO Box 45, Mbombela, 1200

Submission address

Mbombela Civic Centre

1 Nel Street

Mbombela, 1200

(next to the main entrance)

Submission method: sealed envelope marked with the bid number, full description and closing date, plus the bidder's name, placed in the bid box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, before 11:00 on the closing date.

• Bids sent by telegram, fax or email will not be considered.
• Late bids will not be accepted.
• Proof of posting is not accepted as proof of delivery.
• The tender form must not be detached from the document; it must be fully priced, totalled, completed in all respects, signed and sealed.
• Complete the document in non-erasable black ink. Corrections must be dated and signed by the authorised signatory. Erasures, tippex, pencil or erasable ink are prohibited and will render the bid non-responsive.
• Do not alter or add to the bid document except to comply with employer instructions.
• The total bid price must be reflected on the form of offer; failure to sign or reflect the total amount renders the bid non-responsive.
• Returnable forms (all must be completed, signed and submitted):
• MBD 1 (Invitation to Bid): the form of offer; must be completed in full and signed by an authorised signatory.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and specific goal points under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse of SCM systems, fraud or corruption convictions, and municipal arrears.
• Certificate of Independent Bid Determination: certifies the price was set independently, with no collusion.
• Authority to Sign a Bid: authorises the named signatory to bind the bidder.
• Certificate of Authority for Joint Ventures (if applicable).
• MBD 7 (Contract Form): to be completed and signed by the successful bidder.
• Compulsory supporting documents (see complianceRequirements).
• Certified copies must be originally certified and not older than three months. Copies of certified copies are not accepted.
• Bids will be opened in public immediately after the closing time.

Compulsory documents: valid TCS PIN; proof of company registration; certified copies of director(s)' ID documents; full CSD registration report not older than 30 days (summary reports not accepted). Municipal rates and taxes: current statement for business premises, or tribal authority proof of residence, or lease agreement with lessor's rates statement. Directors' municipal compliance: current rates statements for each active director, or tribal proof, or lease agreement with lessor's rates statement. Addresses must correspond with CIPC and CSD records. Certified copies must be originally certified and not older than three months. Failure to comply results in immediate disqualification.

Evaluation system: 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.
• Minimum qualifying score: none stated.
• The City is not bound to accept the lowest or any tender and reserves the right to cancel the tender.
• Specific goals (20 points) are allocated on a proportional/pro rata basis:
• 5 points: 100% black person/people owned enterprise.
• 5 points: at least 30% woman/women shareholding or owned enterprise.
• 2.5 points: at least 30% youth shareholding or owned enterprise.
• 2.5 points: at least 30% shareholding or ownership by people living with disabilities.
• 5 points: enterprise regarded as an EME located within the local area of Mbombela.
• The City will use the CSD report to verify specific goal claims.
• Failure to submit proof/documentation for specific goals means those points are not claimed.
• Bids that do not comply with mandatory requirements are rejected as non-responsive.

Supply, delivery and off-loading of HDPE pipes for the Mbombela Municipal Store.

Items and quantities:

• HDPE pipe 20mm x 100m, class 12, black: 50 rolls
• HDPE pipe 25mm x 100m, class 12, black: 50 rolls
• HDPE pipe 32mm x 100m, class 12, black: 40 rolls
• HDPE pipe 40mm x 100m, class 12, black: 25 rolls
• HDPE pipe 50mm x 100m, class 12, black: 15 rolls

Delivery: all delivery costs must be included in the bid price. Delivery point to be stated by the bidder.

• Bidders must indicate brand and model, country of origin, compliance with specification (and any deviations), period required for delivery, and whether delivery is firm or not firm.

No specific experience or qualification requirements are stated for the bidder or key personnel. However, for any key personnel whose CVs are submitted, certified copies of qualifications and identity documents must be provided, and certified copies must not be older than three months.

Firm prices only. Offer valid for 30 days. Items: HDPE pipe 20mm x 100m class-12 black (50 rolls); 25mm x 100m class-12 black (50 rolls); 32mm x 100m class-12 black (40 rolls); 40mm x 100m class-12 black (25 rolls); 50mm x 100m class-12 black (15 rolls). Unit prices and totals are quoted excluding VAT, with 15% VAT and the total including VAT shown. All delivery costs must be included in the bid price. Bidders must indicate required-by date, delivery point, brand and model, country of origin, compliance with specification (and any deviations), period required for delivery, and whether delivery is firm or not firm.

Pricing format: firm prices only. Non-firm prices, including prices subject to exchange rate variations, will not be considered.

• Prices must be in South African currency and include delivery cost and VAT.
• VAT is recorded as a lump sum (15%) in the tender summary; the total inclusive of VAT is carried to the form of tender.
• Offer valid for 30 days from the closing date.
• Bidders must allow for all taxes and duties; no claims for additional payment will be considered.
• No bid security, bond or guarantee is specified.
• If the successful bidder fails to execute the service, the Municipality may cancel the contract summarily and the bidder is liable for any additional expense incurred by calling for fresh tenders or accepting a less favourable tender.

Mandatory documents (must be attached for the bid to be considered):

• Valid Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number where no TCS is available.
• Proof of company registration (CIPC certificate; CC certificates recognised up to 2010).
• Certified copies of the business director(s)' identity documents.
• Full Central Supplier Database (CSD) registration report, not older than 30 days before the closing date. Summary reports will not be accepted.
• Certified copy of a valid B-BBEE certificate, or a sworn affidavit for EMEs and QSEs, to claim B-BBEE preference points. A trust, consortium or joint venture must submit a consolidated B-BBEE scorecard prepared for the bid.
• Current municipal rates and taxes statement for the business premises from the relevant local authority; alternatively proof of residence from a tribal authority, or a lease agreement with the lessor's current rates and taxes statement.
• Current municipal rates and taxes statements for each active director, including directors of consortium or joint venture partners, for the residential addresses on the CIPC registration documents; alternatively tribal authority proof of residence, or a lease agreement with the lessor's rates and taxes statement.
• The physical business address on the CSD must correspond with the address on the company registration documents.
• For key personnel whose CVs are submitted: certified copies of qualifications and identity documents.
• Certified copies must be originally certified and not older than three months. Copies of certified copies will not be accepted.
• Joint ventures and consortiums must attach a formal agreement reflecting profit and loss sharing percentages, with the lead partner holding at least 51% majority shares; each party must submit its own separate returnable documents.

Grounds for rejection:

• Municipal rates and taxes or municipal service charges owed by the bidder or any of its directors to any municipality or municipal entity in arrears for more than three months, or failure to submit proof of a valid and up-to-date rates and taxes statement.
• Bidders or directors listed on the Register of Bid Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004.
• Bidders who have abused the City's Supply Chain Management system or the SCM processes of any state institution.
• Bids not complying with the mandatory requirements, or not properly signed by a party with authority to do so (this does not apply to companies owned by one director, member or sole proprietorship).
• Bids from persons in the service of the state.
• Failure to complete and sign MBD 1 in full.
• Forging or faking returnable documents may be reported to SAPS and result in restriction from doing business with public institutions for up to 10 years.

Specific goals (20 points): 15 points for contracting an enterprise owned by historically disadvantaged persons — 5 points for 100% black-owned, 5 points for at least 30% woman-owned, 2.5 points for at least 30% youth-owned, 2.5 points for at least 30% disability-owned. 5 points for an EME located within the local area of Mbombela. The City uses the CSD report to verify. Failure to submit proof means those points are not claimed.

No specific health and safety requirements are stated beyond the general requirement to comply with all applicable laws. The Compensation for Occupational Injuries and Diseases Act (COIDA) certificate may be required if applicable to the nature of work, but no specific cover is stipulated.

The tender must be made out on the attached form, not detached, fully priced, signed and sealed. Proof of posting is not accepted as proof of delivery. Tenders are opened in public after closing. Information is used only for tender purposes under POPI. Bidders may not alter the document except to comply with employer instructions; non-erasable black ink only, corrections dated and signed. Non-compliance with mandatory requirements renders the bid non-responsive. Bids rejected if municipal rates/taxes in arrears for more than three months, if listed on Register of Bid Defaulters, or if the bidder has abused SCM systems. MBD 1 must be completed in full and signed. Prices are fixed and include VAT. Bids valid for 30 days. Fraudulent activities may be reported to SAPS and result in restriction from doing business with public institutions for up to 10 years.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. The City is not bound to accept the lowest or any tender and reserves the right to cancel the tender. Specific goals are allocated on a proportional basis for enterprises owned by historically disadvantaged persons (100% black-owned: 5 points; at least 30% woman-owned: 5 points; at least 30% youth-owned: 2.5 points; at least 30% disability-owned: 2.5 points) and 5 points for an EME located within the local area of Mbombela. The CSD report is used to verify these claims. Failure to submit proof means those points are not claimed.