Tender Application Workspace for

• Submission method: quotations must be deposited in the quotation box at reception.
• Department of Agriculture
• 20 Steve Biko Street
• Pretoria
• Returnable documents (all must be completed, signed and submitted):
• Pricing schedule, detailed as per the attached terms of reference (12 pages).
• Completed SBD forms (including SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 9 Certificate of Independent Bid Determination).
• Latest full CSD report or SARS TCS PIN.
• Copy of ID.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• CK1 company registration documents.
• Validity period: 60 days.
• Quotations received after the closing time will not be accepted.
• Failure to submit any required document or to comply with submission instructions will disqualify the quotation.
• TCC or latest full CSD report.
• ID copy.
• Completed SBD forms.
• B-BBEE certificate.
• Submission method: physical deposit into the quotation box at reception.
• Quotations received after the closing date and time.

+ 14 more requirements in the full document analysis

• Documents must be deposited in the quotation box at reception, Department of Agriculture, 20 Steve Biko Street, Arcadia, Pretoria.

• Evaluation system: 80/20 preference point system.
• Price: 80 points.
• Specific goals: 20 points.
• Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.
• Specific goals points are claimed via SBD 6.1. Proof must be submitted for each goal claimed (e.g., ID and company registration for HDI, female, youth; doctor's letter for disability).
• Bidders who fail to submit the correct SBD 6.1 form or fail to complete the specific goals table will not be awarded specific goals points.
• Subcontracting: If subcontracting more than 25% of contract value to an enterprise that does not qualify for the same or more HDI equity ownership points, HDI points will not be awarded.
• Failure to submit the correct SBD 6.1 form or to fully complete the claim table results in no points for specific goals.
• Preference point system: 80/20.
• The lowest acceptable tender will be used to determine the applicable system once tenders are received.
• Historically Disadvantaged Individuals (HDI): 10 points. Proof: ID copy and company registration document.
• Disability: 2 points. Proof: certified copy or original doctor's letter confirming the disability.
• Youth (not older than 35 on closing date): 3 points. Proof: ID copy and company registration document.
• Points are calculated based on percentage ownership equity.
• Incorrect calculation of points also results in no points for specific goals.
• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Female: 5 points.
• Disability: 2 points.
• Points for specific goals are only awarded if the correct SBD 6.1 form is submitted and proof for each claimed goal is attached.

+ 14 more requirements in the full document analysis

• Scope: General cleaning services for the Department of Agriculture at Agriculture Place Building in Gauteng (Pretoria).
• Contract period: Two (2) months.

• The goods or services supplied must conform to the standards mentioned in the bidding documents and specifications. The purchaser may inspect the supplier's records and have them audited.
• The purchaser may inspect, test, or analyse supplies at any time; non-compliant supplies may be rejected and must be replaced at the supplier's cost.
• No specific quality management requirements are stated beyond the general requirement that goods/services must conform to the standards in the bidding documents and specifications.

• Pricing schedule must be completed and submitted.
• No specific pricing format (e.g., fixed, schedule of rates) is stated beyond the requirement to follow the attached pricing schedule.
• Responses must be detailed as per the attached terms of reference.

• Pricing: Quotation must be submitted on the pricing schedule, detailed as per the terms of reference.
• No bid security, performance security, or specific payment terms are stated in the document.
• No bid security, performance security, or retention amounts are specified in the document.
• Payment: per the General Conditions of Contract, payments are made within 30 days after submission of a valid invoice; no specific payment terms are stated for this tender.
• Payment terms: Standard GCC payment terms apply (payment within 30 days of invoice).
• Prices must remain firm for the validity period of 60 days.
• Payment: per GCC, payment within 30 days of invoice submission, in Rand.
• Payment: Payments will be made within 30 days after submission of a valid invoice, in Rand.
• Prices: Prices quoted may not vary from the bid, except for adjustments authorised in the SCC or bid validity extension.

• Bidders must be tax compliant. Submit a SARS TCS PIN or a printed TCS certificate, or provide a CSD number if registered on the Central Supplier Database.
• For consortia/joint ventures/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Bidders who are persons in the service of the state, or companies with directors who are state employees, will not be considered.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified.
• Submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.
• CSD registration: Required (or provide CSD number).
• If no TCS PIN is available, a CSD number must be provided.
• A latest full CSD report must be submitted.
• Tax compliance: Bidders must be tax compliant.
• For consortia/JVs/subcontractors, each party must submit their own TCS PIN/certificate/CSD number.
• CSD: Latest full CSD report required.
• SBD forms: Completed SBD forms required (including SBD 4, SBD 6.1, SBD 9).
• Each party in a consortium/JV/subcontractor must submit separate TCS/CSD.
• SBD 4 (Bidder's Disclosure): discloses any relationship with state employees or the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific goals points; must be the correct form issued by the department.
• Each party in a consortium/joint venture/subcontracting arrangement must submit separate tax compliance documents.
• SBD 4 (Declaration of Interest): Disclose any relationship with state employees or the procuring institution; false declarations disqualify the bid.
• SBD 9 (Certificate of Independent Bid Determination): Certify that the bid was prepared independently and without collusion.
• Alternatively, a CSD number may be provided if registered on the Central Supplier Database.

+ 5 more requirements in the full document analysis

• The document must be submitted with the quotation.

• No specific health and safety requirements are stated in the document beyond the general conditions of contract.

• The General Conditions of Contract (GCC) apply to this bid. Key provisions include:
• Performance security: The successful bidder must furnish performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract (SCC).
• Payment: Payments will be made within 30 days of invoice submission, unless otherwise specified in SCC.
• Penalties: If the supplier fails to deliver or perform on time, penalties may be deducted from the contract price, calculated using the prime interest rate per day of delay.
• Termination: The purchaser may terminate the contract for default, insolvency, or if the supplier engages in corrupt or fraudulent practices.
• Disputes: Disputes are to be resolved amicably, then through mediation, and finally in a South African court.
• Taxes: Local suppliers are responsible for all taxes and duties until delivery.
• No contract will be concluded with a bidder whose tax matters are not in order.
• The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). In case of conflict, SCC prevails.
• Acceptable forms include a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Prices: Prices quoted in the bid are firm and cannot vary, except for adjustments authorised in the SCC.
• Contract amendments: No variation without written amendment signed by both parties.
• Assignment: The supplier may not assign obligations without prior written consent.
• Subcontracts: The supplier must notify the purchaser in writing of all subcontracts.
• Delays and penalties: If the supplier delays performance, the purchaser may deduct a penalty calculated at the current prime interest rate per day of delay, and may terminate the contract for default.
• The supplier may be restricted from doing business with the public sector for up to 10 years.
• Force majeure: The supplier is not liable for delays caused by force majeure, provided prompt notice is given.
• Disputes: Parties must attempt amicable resolution, then mediation, then court proceedings.
• Prohibition of restrictive practices: Collusive bidding is prohibited and may lead to invalidation of the bid, termination, restriction, or referral to the Competition Commission.
• The General Conditions of Contract (GCC) form part of the bid and may not be amended.

+ 12 more requirements in the full document analysis

• Bidders must comply with tax obligations and submit a SARS TCS PIN or printed TCS certificate.
• Bidders must comply with tax obligations, submit TCS PIN or CSD number. No bids from persons in the service of the state or companies with directors who are state employees.

• The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. Specific goals points are claimed via SBD 6.1 with supporting proof.
• Specific goals include HDI, female, disability, and youth ownership, with proof required for each claim.
• Specific goals include HDI (10 points), female (5 points), disability (2 points), youth (3 points), with proof required as per the tender.
• The 80/20 principle applies: 80 points for price and 20 points for specific goals. Specific goals allocation: HDI 10 points, female 5 points, disability 2 points, youth 3 points.
• Price points calculated using formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Bidders that fail to submit the correct SBD 6.1 form or fail to fully complete the claim table will not receive specific goal points.
• Subcontracting more than 25% of the contract value to a non-qualifying enterprise may result in loss of HDI points.

• Technical enquiries: Mr Joseph Mbatha, 012 319 7151, [email protected].
• Quotation related enquiries: Ms Edith Matjila, (012) 312 8363, [email protected]; alternative: Ms Tholakele Mthembu, [email protected].
• Technical enquiries: Mr.
• Joseph Mbatha, Tel: 012 319 7151, Email: [email protected].
• Quotation related enquiries: Ms.
• Edith Matjila, Tel: (012) 312 8363, Email: [email protected] / [email protected].