General cleaning services – agriculture place building, pretoria (2-Month contract)

The department requires general cleaning services at Agriculture Place Building in Gauteng (Pretoria) for a period of two (2) months.

Submission method: deposit in the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and submitted):

• Pricing schedule, detailed as per the attached terms of reference (12 pages).
• Completed SBD forms (including SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 9 Certificate of Independent Bid Determination).
• TCC or latest full CSD report.
• ID copy.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• CK1 (company registration documents).

Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing time will not be considered.
• Failure to submit any required document or to comply with the submission instructions will disqualify the quotation.

Evaluation system: 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.

Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.

Specific goals points are claimed via SBD 6.1. Bidders must submit proof for each goal claimed (e.g., ID and company registration for HDI, female, youth; doctor's letter for disability).

Failure to submit the correct SBD 6.1 form or to fully complete the claim table results in no points for specific goals.

Subcontracting: If subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership, HDI points will not be awarded.

The goods or services supplied must conform to the standards mentioned in the bidding documents and specifications. The purchaser may inspect, test, or analyse supplies at any time; non-compliant supplies may be rejected and must be replaced at the supplier's cost.

Pricing must be submitted on the provided pricing schedule, detailed as per the attached terms of reference. The 80/20 preference point system applies: 80 points for price, 20 points for specific goals.

Pricing: Submit a detailed pricing schedule as per the attached terms of reference.

No bid security, performance security, or retention amounts are specified in the document.

Payment terms: Per GCC, payment will be made within 30 days after submission of a valid invoice, unless otherwise specified in the SCC.

Tax compliance:

• Bidders must be tax compliant. Provide a SARS Tax Compliance System (TCS) PIN or a printed TCS certificate.
• Alternatively, provide a CSD number if registered on the Central Supplier Database.
• For consortia/JVs/subcontractors, each party must submit a separate TCS PIN/certificate/CSD number.

B-bbee:

• A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points.

Eligibility:

• Bidders must not be persons in the service of the state, nor companies with directors who are state employees.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified.

Company registration: CK1 (company registration documents) must be submitted.

To qualify for B-BBEE preference points, bidders must submit a valid B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs. The document must be submitted with the quotation.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). In case of conflict, SCC prevails.

Key GCC provisions:

• Performance security: The successful bidder must furnish performance security within 30 days of contract award, in the amount specified in the SCC. Acceptable forms include a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Payment: Payment will be made within 30 days after submission of a valid invoice, unless otherwise specified in the SCC.
• Prices: Prices quoted in the bid are firm and cannot vary, except for adjustments authorised in the SCC.
• Contract amendments: No variation without written amendment signed by both parties.
• Assignment: The supplier may not assign obligations without prior written consent.
• Subcontracts: The supplier must notify the purchaser in writing of all subcontracts.
• Delays and penalties: If the supplier delays performance, the purchaser may deduct a penalty calculated at the current prime interest rate per day of delay, and may terminate the contract for default.
• Termination for default: The purchaser may terminate the contract if the supplier fails to deliver or perform, or engages in corrupt or fraudulent practices. The supplier may be restricted from doing business with the public sector for up to 10 years.
• Force majeure: The supplier is not liable for delays caused by force majeure, provided prompt notice is given.
• Disputes: Parties must attempt amicable resolution, then mediation, then court proceedings.
• Taxes: No contract will be concluded with a bidder whose tax matters are not in order. A tax clearance certificate must be submitted prior to award.
• Prohibition of restrictive practices: Collusive bidding is prohibited and may lead to invalidation of the bid, termination, restriction, or referral to the Competition Commission.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. Specific goals include HDI, female, disability, and youth ownership, with proof required for each claim.

Appointment of a service provider to render general cleaning services for the Department of Agriculture at Agriculture Place Building in Gauteng (Pretoria) for two (2) months.

Submission method: deposit the quotation in the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and submitted with the quotation):

• Pricing schedule, detailed as per the attached terms of reference.
• Completed SBD forms.
• Tax compliance certificate (TCC) or latest full CSD report.
• Copy of ID.
• B-BBEE certificate.
• CK1 (company registration documents).
• Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing date and time will not be accepted.
• Failure to submit any of the required documents, or to comply with the submission instructions, will disqualify the quotation.

Required documents: pricing schedule, completed SBD forms, TCC or latest full CSD report, ID copy, B-BBEE certificate, CK1 (company registration documents). Validity period: 60 days. Documents must be deposited in the quotation box at reception, Department of Agriculture, 20 Steve Biko Street, Arcadia, Pretoria.

Preference point system: 80/20.

• Price: 80 points.
• Specific goals: 20 points.

The lowest acceptable tender will be used to determine the applicable system once tenders are received.

Specific goals and points claimed (with proof):

• Historically Disadvantaged Individuals (HDI): 10 points. Proof: ID copy and company registration document.
• Female: 5 points. Proof: ID copy and company registration document.
• Disability: 2 points. Proof: certified copy or original doctor's letter confirming the disability.
• Youth (not older than 35 on closing date): 3 points. Proof: ID copy and company registration document.

Points are calculated based on percentage ownership equity. Failure to submit proof or to fully complete the claim table means no points for specific goals. Incorrect calculation of points also results in no points for specific goals.

The department requires general cleaning services at the Agriculture Place Building in Gauteng (Pretoria).

Contract period: two (2) months.

Responses must be detailed as per the attached terms of reference (comprising twelve (12) pages) and the pricing schedule.

Submit a pricing schedule detailed as per the attached terms of reference. The pricing schedule must be returned with the quotation. Validity period: 60 days.

Pricing: submit a pricing schedule detailed as per the attached terms of reference.

Validity period: 60 days.

Payment: per the General Conditions of Contract, payments are made within 30 days after submission of a valid invoice; no specific payment terms are stated for this tender.

Tax compliance:

• Submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• If no TCS PIN, provide a CSD number (registration on the Central Supplier Database).
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• Submit a B-BBEE certificate, or a sworn affidavit for EMEs and QSEs, to qualify for preference points.

Company registration:

• Submit CK1 (company registration documents).

State employment:

• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. Specific goals: HDI (10 points), female (5 points), disability (2 points), youth (3 points). Proof: ID copy and company registration for HDI/female/youth; certified doctor's letter for disability. Points are calculated based on percentage ownership equity.

The General Conditions of Contract (GCC) form part of the bid and may not be amended. Special Conditions of Contract (SCC), if any, supplement the GCC; in case of conflict, SCC prevails. The successful bidder must sign a written contract form (SBD7). The GCC covers standard terms including performance security, payment within 30 days, penalties for delay, termination for default, and dispute resolution.

Bidders must comply with tax obligations and submit a SARS TCS PIN or printed TCS certificate. If no TCS PIN, provide a CSD number. For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. The lowest acceptable tender will be used to determine the applicable system once tenders are received. Specific goals include HDI (10 points), female (5 points), disability (2 points), youth (3 points), with proof required as per the tender.

Technical enquiries:

• Contact: Mr. Joseph Mbatha
• Telephone: 012 319 7151
• Email: [email protected]

Quotation related enquiries:

• Contact: Ms. Edith Matjila (also Ms. Tholakele Mthembu)
• Telephone: (012) 312 8363
• Email: [email protected] / [email protected] / [email protected]

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Submission method: physical deposit into the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and submitted with the quotation):

• Pricing schedule, detailed as per the attached terms of reference (12 pages) and pricing schedule.
• Completed SBD forms (including SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 9 Certificate of Independent Bid Determination, and any other required SBD forms).
• TCC (Tax Compliance Certificate) or latest full CSD report.
• Copy of ID.
• B-BBEE certificate (or sworn affidavit for EMEs/QSEs).
• CK1 (company registration documents).

Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing date and time.
• Failure to submit any of the required documents or to comply with the submission instructions.
• Quotations not submitted on the official forms or not deposited in the quotation box.

Evaluation method: 80/20 preference point system.

• Price: maximum 80 points.
• Specific goals: maximum 20 points.

Price scoring formula (for goods/services): Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Specific goals points are claimed via SBD 6.1. Proof must be submitted for each claimed goal (e.g., ID and company registration for HDI, female, youth; doctor's letter for disability). Failure to submit proof or to complete the claim table correctly results in no points for specific goals.

Subcontracting: If subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership, points for HDI will not be awarded.

No specific quality management requirements are stated beyond the general requirement that goods/services must conform to the standards in the bidding documents and specifications.

Pricing: Submit a pricing schedule detailed as per the attached terms of reference.

No bid security, performance security, or retention amounts are specified in the document.

Payment terms: Standard GCC payment terms apply (payment within 30 days of invoice).

Tax compliance:

• Bidders must be tax compliant and provide a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• Alternatively, provide a CSD number if registered on the Central Supplier Database.
• For consortia/joint ventures/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Company registration:

• CK1 (company registration documents) required.

State employment:

• Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

CSD registration: Required (or provide CSD number).

The General Conditions of Contract (GCC) apply. Key provisions include:

• Performance security: The successful bidder must furnish performance security within 30 days of contract award, in the form and amount specified in the Special Conditions of Contract (SCC).
• Payment: Payment will be made within 30 days of invoice submission.
• Penalties: For late delivery or performance, a penalty calculated at the prime interest rate per day of delay may be deducted from the contract price.
• Termination: The purchaser may terminate for default, insolvency, or corrupt/fraudulent practices. Restriction from doing business with the public sector for up to 10 years may be imposed.
• Disputes: To be resolved amicably, then mediation, then South African courts.
• Limitation of liability: The supplier's aggregate liability is limited to the contract price, except for penalties, damages, and infringement claims.
• Governing law: South African law; contract in English.
• Taxes: Local supplier responsible for all taxes until delivery.
• No contract will be concluded with a bidder whose tax matters are not in order.

Bidders must comply with tax obligations, submit TCS PIN or CSD number. No bids from persons in the service of the state or companies with directors who are state employees.

80/20 principle applies: 80 points for price and 20 points for specific goals.

Submission method: quotations must be deposited in the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed and submitted):

• Pricing schedule, detailed as per the attached terms of reference (12 pages) and pricing schedule.
• Completed SBD forms (including SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 9 Certificate of Independent Bid Determination, and any other required SBD forms).
• TCC or latest full CSD report.
• ID copy.
• B-BBEE certificate.
• CK1 (company registration documents).
• Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing date and time.
• Failure to comply with any of the above requirements.

Evaluation system: 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.

Specific goals allocation:

• Historically Disadvantaged Individuals (HDI): 10 points.
• Female: 5 points.
• Disability: 2 points.
• Youth (not older than 35 on closing date): 3 points.

Points for specific goals are only awarded if the correct SBD 6.1 form is submitted and proof for each claimed goal is attached. Failure to submit proof or fully complete the claim table means no points for specific goals.

Price scoring formula (80/20 system):

Ps = 80(1 - (Pt - Pmin) / Pmin)

Where Ps = points scored for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Subcontracting: If subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership, HDI points will not be awarded.

Pricing must be submitted on the pricing schedule, detailed as per the attached terms of reference. The 80/20 preference point system applies.

Pricing: Quotation must be submitted on the pricing schedule, detailed as per the attached terms of reference.

Validity period: 60 days.

No bid security or performance security amount is specified in the document.

Tax compliance:

• Bidders must submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• If no TCS PIN is available, a CSD number must be provided.
• For consortia/joint ventures/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

Central Supplier Database (CSD):

• A latest full CSD report must be submitted.

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Company registration:

• CK1 (company registration documents) must be submitted.

Disqualification:

• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

The General Conditions of Contract (GCC) apply, including clauses on performance security, inspections, warranty, payment, penalties, termination for default, force majeure, settlement of disputes, limitation of liability, and prohibition of restrictive practices. The successful bidder will be required to sign a written contract form (SBD 7).

Bidders must comply with tax obligations, submit a TCS PIN or CSD number. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Technical enquiries:

• Contact: Mr. Joseph Mbatha
• Telephone: 012 319 7151
• Email: [email protected]

Quotation-related enquiries:

• Contact: Ms. Edith Matjila
• Telephone: (012) 312 8363
• Email: [email protected] / [email protected]

Alternative contact: Ms. Tholakele Mthembu (quotation-related)

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Submission method: deposit in the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and submitted):

• Pricing schedule, detailed as per the attached terms of reference (12 pages) and pricing schedule.
• Completed SBD forms (including SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 9 Certificate of Independent Bid Determination, and any other required SBD forms).
• TCC or latest full CSD report.
• ID copy.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• CK1 (company registration documents).

Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing date and time.
• Failure to submit any of the required documents or to comply with the submission instructions.

Evaluation system: 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.

Price scoring formula (for lowest acceptable tender):

Ps = 80(1 - (Pt - Pmin) / Pmin)

Where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Specific goals points are awarded based on the goals stated in the tender (e.g., HDI, female, disability, youth) and require supporting documentation. Failure to submit proof or to complete the claim table results in no points for specific goals. Incorrect calculation of specific goal points also results in no points for that goal.

Subcontracting: If subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership, HDI points will not be awarded. A successful bidder may not subcontract more than 25% of the contract value to a non-HDI or lower-scoring enterprise.

Pricing schedule must be completed and submitted. Responses must be detailed as per the attached terms of reference and pricing schedule. No specific pricing format (e.g., fixed, schedule of rates) is stated beyond the requirement to follow the attached pricing schedule.

Pricing: Submit a detailed pricing schedule as per the attached terms of reference.

No bid security, performance security, or retention amounts are specified in the document.

Payment terms: Payments to be made within 30 days after submission of a valid invoice (per GCC).

Prices must remain firm for the validity period of 60 days.

Tax compliance: Bidders must be tax compliant. Provide a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate, or if registered on the Central Supplier Database (CSD), provide the CSD number. For consortia/JVs/subcontractors, each party must submit their own TCS PIN/certificate/CSD number.

State employment: Bids will not be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.

B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Company registration: CK1 (company registration documents) required.

CSD: Latest full CSD report required.

SBD forms: Completed SBD forms required (including SBD 4, SBD 6.1, SBD 9).

The General Conditions of Contract (GCC) apply. Key provisions include:

• Performance security: The successful bidder must furnish performance security within 30 days of contract award, in the form and amount specified in the Special Conditions of Contract (SCC).
• Payment: Payment within 30 days of invoice submission.
• Penalties: For late delivery or performance, penalties are calculated at the current prime interest rate per day of delay.
• Termination: The purchaser may terminate for default, insolvency, or corrupt/fraudulent practices. Termination for default may lead to restriction from doing business with the public sector for up to 10 years.
• Dispute resolution: Amicable resolution, then mediation, then court proceedings.
• Limitation of liability: The supplier's aggregate liability is limited to the contract price, except for penalties, damages, or infringement.
• Governing law: South African law; contract in English.
• Taxes: Local supplier responsible for all taxes until delivery.
• No contract will be concluded with a bidder whose tax matters are not in order.
• Special Conditions of Contract (SCC), if any, supplement the GCC and prevail in case of conflict.

Bidders must comply with tax obligations and submit a SARS PIN or CSD number. Bids will not be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.

Submission method: deposit in the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and submitted):

• Pricing schedule, detailed as per the attached terms of reference (12 pages).
• Completed SBD forms.
• Tax compliance certificate (TCC) or latest full CSD report.
• Copy of ID.
• B-BBEE certificate.
• CK1 (company registration documents).
• Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing date and time.
• Failure to submit any of the required documents or to comply with the submission instructions.

Evaluation split: 80/20 principle — 80 points for price, 20 points for specific goals.

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Specific goals points: awarded for historically disadvantaged individuals (HDI), female, disability, youth (not older than 35 on closing date). Proof required for each claim (e.g., ID copy, doctor's letter).

Subcontracting: if subcontracting more than 25% of contract value to an enterprise that does not qualify for the same or more points for equity ownership, no points awarded for HDI. A contract awarded on HDI preference may not subcontract more than 25% to a non-HDI.

Failure to submit proof for specific goals means no points for those goals.

Scope: general cleaning services for the Department of Agriculture at Agriculture Place Building in Gauteng (Pretoria).

Contract period: two (2) months.

Response must be detailed as per the attached terms of reference (12 pages) and pricing schedule.

Pricing: pricing schedule must be completed and submitted.

Validity period: 60 days.

Payment: per GCC, payment within 30 days of invoice submission, in Rand.

Tax compliance: bidders must provide a SARS Tax Compliance System (TCS) PIN or a printed TCS certificate, or if registered on the Central Supplier Database (CSD), a CSD number. Each party in a consortium/JV/subcontractor must submit separate TCS/CSD.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

State employment: bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

SBD 4 (Bidder's Disclosure): discloses any relationship with state employees or the procuring institution; false disclosure disqualifies.

SBD 6.1 (Preference Points Claim): claims specific goals points; must be the correct form issued by the department.

SBD 7 (Contract Form): successful bidder must sign a written contract.

Closing date: 14 October 2026

Closing time: 14:00

Submission method: deposit quotation in the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and submitted):

• Pricing schedule: detailed as per the attached terms of reference (12 pages) and pricing schedule.
• Completed SBD forms: all applicable standard bid documents.
• TCC or latest full CSD report: tax compliance status.
• ID copy: of the bidder.
• B-BBEE certificate: to claim preference points.
• CK1: company registration documents.
• Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing date and time.
• Failure to submit any of the required documents or to comply with the submission instructions.

Evaluation: 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.

Specific goals allocation:

• Historically Disadvantaged Individuals (HDI): 10 points.
• Female ownership: 5 points.
• Disability: 2 points.
• Youth (not older than 35 on closing date): 3 points.

Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.

Bidders must submit proof for each specific goal claimed (e.g., ID copy and company registration for HDI/female/youth; doctor's letter for disability).

Failure to submit proof or to complete the specific goals table will result in no points for specific goals.

Bidders who subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more HDI points will not be awarded HDI points.

Pricing schedule must be completed and submitted. Responses must be detailed as per the attached terms of reference (12 pages) and pricing schedule. The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals.

Pricing: Submit a pricing schedule detailed as per the attached terms of reference.

Validity period: 60 days.

No bid security, performance security, or guarantee amounts are specified in the document.

Tax compliance: Bidders must be tax compliant. Submit a TCS PIN (obtainable via SARS e-filing) or a printed TCS certificate, or provide a CSD number if registered on the Central Supplier Database. Each party in a consortium/joint venture/subcontracting arrangement must submit separate tax compliance documents.

B-BBEE: A B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Company registration: CK1 (company registration documents) required.

State employment: No bids will be considered from persons in the service of the state, companies with directors who are in the service of the state, or close corporations with members who are in the service of the state.

SBD 4 (Declaration of Interest): Disclose any relationship with state employees or the procuring institution; false declarations disqualify the bid.

SBD 6.1 (Preference Points Claim): Claim specific goals points; failure to submit the correct form results in no specific goal points.

SBD 9 (Certificate of Independent Bid Determination): Certify that the bid was prepared independently and without collusion.

80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals: HDI (10), female (5), disability (2), youth (3). Price points calculated using formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Submission method: quotations must be deposited in the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and submitted):

• Pricing schedule, detailed as per the attached terms of reference.
• Completed SBD forms (including SBD 4 Declaration of Interest and SBD 6.1 Preference Points Claim).
• Tax clearance certificate (TCC) or latest full CSD report.
• Copy of ID.
• B-BBEE certificate (or sworn affidavit for EMEs/QSEs).
• CK1 company registration documents.

Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing time, regardless of reason.
• Any required document omitted or not completed in detail.
• Bids not submitted on the official forms provided.

Preference point system: 80/20 (80 points for price, 20 points for specific goals).

Price points: calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.

Specific goals (20 points total):

• Historically Disadvantaged Individuals (HDI): 10 points
• Female ownership: 5 points
• Disability: 2 points
• Youth (not older than 35 on closing date): 3 points

Proof required for each specific goal claimed:

• HDI, female, youth: copy of ID and company registration document.
• Disability: certified copy or original doctor's letter confirming the disability.

Failure to submit proof or to fully complete the specific goals table means no points for specific goals. Calculation errors in the specific goals table also result in no points for specific goals.

Sub-contracting: if more than 25% of the contract value is sub-contracted to an enterprise that does not qualify for the same or more points for equity ownership, HDI points will not be awarded.

No tender-specific quality management requirements are stated beyond the general GCC clause that goods/services must conform to the standards in the bidding documents and specifications.

Pricing: Quotations must be detailed as per the attached terms of reference and pricing schedule.

No bid security, performance security, or guarantee amounts are specified in the document.

Payment terms: standard GCC payment terms apply (payment within 30 days of invoice).

Tax compliance:

• Bidders must be tax compliant and provide a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• Alternatively, a CSD number may be provided if registered on the Central Supplier Database.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Company registration:

• CK1 company registration documents required.

Disqualification:

• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

No tender-specific health and safety requirements are stated in the document.

The General Conditions of Contract (GCC) apply, covering standard terms for performance security, inspections, packing, delivery, insurance, payment, penalties, termination, force majeure, and dispute resolution. No special conditions of contract are specified in the document.

80/20 preference point system: 80 points for price, 20 points for specific goals. Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: HDI (10), female (5), disability (2), youth (3).

The Department of Agriculture requires a service provider to render general cleaning services at Agriculture Place Building in Gauteng (Pretoria) for a period of two (2) months.

Submission method: physical deposit only.

• Deposit the quotation and all required documents in the quotation box at reception before the closing time.
• Submission address: Department of Agriculture, 20 Steve Biko Street, Arcadia, Pretoria.
• Quotations received after the closing time will not be accepted for consideration.
• All bids must be submitted on the official forms provided (not re-typed).
• The quotation must remain valid for 60 days.

Returnable documents (all must be completed, signed and submitted):

• Pricing schedule, detailed as per the attached terms of reference.
• Completed SBD forms.
• Tax compliance certificate (TCC) or latest full CSD report.
• Copy of ID.
• B-BBEE certificate.
• CK1 (company registration documents).
• Proof of authority to sign (e.g., company resolution).

Failure to comply with any of the above will disqualify the quotation.

Evaluation system: 80/20 preference point system.

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Points for price are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.
• Points for specific goals are awarded based on the goals stated in the tender, supported by proof/documentation.
• Bidders that fail to submit proof or documentation for specific goals, or that fail to fully complete the claim table, will not be awarded points for specific goals.
• Bidders that make a calculation error when claiming points for specific goals will not be awarded those points.
• Bidders that fail to submit the correct SBD 6.1 form will not be awarded points for specific goals.
• A consortium or joint venture may claim points based on the percentage of contract value managed or executed by its members.
• A bidder will not be awarded points for HDI if it intends to subcontract more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership.
• A bidder awarded a contract based on HDI preference may not subcontract more than 25% of the contract value to a non-HDI or to a bidder not qualifying for the same or more preference points.

Scope: General cleaning services for the Department of Agriculture at Agriculture Place Building, Gauteng (Pretoria).

Contract period: Two (2) months.

Responses must be detailed as per the attached terms of reference (comprising twelve (12) pages) and the pricing schedule.

A pricing schedule must be completed and submitted, detailed as per the attached terms of reference. The quotation must remain valid for 60 days.

Pricing format: Pricing schedule must be completed and submitted.

Validity period: Quotation must remain valid for 60 days.

Performance security: The successful bidder must furnish performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract (SCC). Acceptable forms include a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Payment: Payments will be made within 30 days after submission of a valid invoice, in Rand.

Prices: Prices quoted may not vary from the bid, except for adjustments authorised in the SCC or bid validity extension.

Tax compliance:

• Bidders must be tax compliant and submit a unique SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if registered on the Central Supplier Database.
• In consortia/joint ventures/subcontracting, each party must submit a separate TCS certificate/PIN/CSD number.
• No contract will be concluded with a bidder whose tax matters are not in order.

B-bbee:

• A valid B-BBEE certificate, or a sworn affidavit (for EMEs and QSEs), must be submitted to qualify for preference points.

Eligibility:

• Bids will not be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.

Other:

• SBD 4 (Bidder's Disclosure): discloses whether any director/shareholder is employed by the state or connected to the procuring institution; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims points for specific goals under the 80/20 system.
• SBD 7 (Contract Form): the successful bidder must sign a written contract.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.

The General Conditions of Contract (GCC) form part of the bid and may not be amended. Special Conditions of Contract (SCC) supplement the GCC; in case of conflict, SCC prevails. The contract is governed by South African law and written in English. Notices are posted to the address in the bid. The supplier is responsible for all taxes until delivery; no contract with a bidder whose tax matters are not in order. The National Industrial Participation Programme (NIPP) applies where applicable. Collusive bidding is prohibited and may lead to invalidation, termination, restriction from doing business with the public sector for up to 10 years, and damages.

Bidders must comply with tax obligations and submit a SARS TCS PIN or CSD number. Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points are awarded based on the goals stated in the tender, with proof required. Bidders that fail to submit the correct SBD 6.1 form or fail to fully complete the claim table will not receive specific goal points. Subcontracting more than 25% of the contract value to a non-qualifying enterprise may result in loss of HDI points.

Submission method: deposit in the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and returned with the quotation):

• Pricing schedule, detailed as per the attached terms of reference (12 pages).
• Completed SBD forms (including SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 9 Certificate of Independent Bid Determination).
• TCC or latest full CSD report.
• ID copy.
• B-BBEE certificate.
• CK1 (company registration documents).
• Validity period: 60 days.

Failure to comply with any of the above will disqualify the quotation. Late quotations will not be accepted for consideration.

Evaluation: 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.

Specific goals allocation: HDI 10 points, female 5 points, disability 2 points, youth 3 points.

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price under consideration and Pmin is the price of the lowest acceptable tender.

Bidders must submit proof for each specific goal claimed (e.g., ID copy and company registration for HDI/female/youth; doctor's letter for disability).

Failure to submit the correct SBD 6.1 form or to fully complete the specific goals table will result in no points for specific goals.

Pricing schedule must be submitted, detailed as per the attached terms of reference. The quotation must remain valid for 60 days.

Pricing: Submit a detailed pricing schedule as per the attached terms of reference.

Validity period: 60 days.

No bid security, performance security, or guarantee amounts are specified in the document.

Tax compliance: Submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate, or a CSD number if registered on the Central Supplier Database. Each party in a consortium/JV/subcontracting arrangement must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: Submit a B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.

Company registration: Submit CK1 (company registration documents).

State employment: No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

SBD 4 (Declaration of Interest): Disclose any relationship with state employees or the procuring institution; false disclosure disqualifies the bid.

SBD 9 (Certificate of Independent Bid Determination): Certify that the price was set independently and no collusion occurred.

The General Conditions of Contract (GCC) form part of the bid and may not be amended. Special Conditions of Contract (SCC), if any, supplement the GCC; in case of conflict, SCC prevails. The contract is governed by South African law and written in English. Notices are posted to the address in the bid. The supplier is responsible for all taxes until delivery; no contract will be concluded with a bidder whose tax matters are not in order. Collusive bidding is prohibited and may lead to bid invalidation, contract termination, restriction from doing business with the public sector for up to 10 years, and referral to the Competition Commission. The National Industrial Participation Programme (NIPP) applies where applicable.

80/20 preference point system applies: 80 points for price, 20 points for specific goals. Specific goals: HDI 10 points, female 5 points, disability 2 points, youth 3 points. Price points calculated using formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Submission method: physical deposit into the quotation box at reception.

Submission address:

Department of Agriculture

20 Steve Biko Street

Arcadia

Pretoria

Returnable documents (all must be completed, signed and submitted with the quotation):

• Pricing schedule, detailed as per the attached terms of reference.
• Completed SBD forms (including SBD 4, SBD 6.1, and SBD 7 for the successful bidder).
• TCC or latest full CSD report.
• ID copy.
• B-BBEE certificate.
• CK1 (company registration documents).

Validity period: 60 days.

Disqualification risks:

• Quotations received after the closing date and time.
• Failure to submit any of the required documents or to comply with the submission instructions.

Evaluation method: 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.

Price scoring formula: Ps = 80(1 - (Pt - Pmin) / Pmin), where Ps = points scored, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Specific goals points are claimed via SBD 6.1. Proof must be submitted for each goal claimed (e.g., ID and company registration for HDI, female, or youth; doctor's letter for disability). Failure to submit proof or to complete the claim table results in no points for specific goals.

Subcontracting: If subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership, HDI points will not be awarded.

Pricing schedule must be completed and submitted. Responses must be detailed as per the attached terms of reference. No specific pricing format (e.g., schedule of rates) is stated beyond the pricing schedule.

Pricing: Submit a detailed pricing schedule as per the attached terms of reference.

No bid security, performance security, or retention amounts are specified in the document.

Payment terms: Standard GCC provisions apply (payment within 30 days of invoice).

Tax compliance: Submit a valid Tax Compliance Status (TCS) PIN or certificate, or a CSD number if registered on the Central Supplier Database. Each party in a consortium/joint venture must submit separately.

B-BBEE: Submit a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.

Company registration: Submit CK1 (company registration documents).

State employment: No bids will be considered from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

SBD forms: Complete and sign SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).

The General Conditions of Contract (GCC) apply. Key provisions include:

• Performance security: The successful bidder must furnish performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract (SCC).
• Payment: Payment within 30 days of invoice submission.
• Penalties: For late delivery or performance, a penalty calculated at the prime interest rate per day of delay may be deducted.
• Termination: The purchaser may terminate for default, insolvency, or corrupt/fraudulent practices.
• Disputes: To be resolved amicably, then mediation, then South African courts.
• Governing law: South African law.
• No contract will be concluded with a bidder whose tax matters are not in order.