Tender Application Workspace for RFQ/202/139/2026

• Submission method
• Email only, to [email protected].
• The RFQ number RFQ/202/139/2026 must appear in the subject line of the email.
• Closing: 16 October 2026 at 12:00. Late submissions are not accepted.
• The quotation must be on the bidder's company letterhead, with the RFQ document completed in full and signed.
• Returnable documents
• Official quotation on company letterhead showing the total price including VAT.
• Latest tax clearance or SARS tax compliance PIN.
• B-BBEE certificate from a SANAS-accredited verification agency, or an EME/QSE sworn affidavit attested by a Commissioner of Oaths.
• CSD report or MAAA number.
• ID copies of company directors.
• All SBD forms, signed and returned with the quotation.
• Joint ventures must submit a consolidated B-BBEE certificate.
• Disqualification risks
• Late or incomplete submissions.
• Non-compliant tax status at award; 7 working days are allowed to rectify, after which the bid is disqualified.
• Fraudulent or inaccurate information, including non-existent memberships, B-BBEE credentials or experience.
• False declarations on the Standard Bidding Documents.
• Listing on National Treasury's database of restricted suppliers and defaulters.
• Quoting outside the specification.

• Latest tax clearance.

• Evaluation phases
• Phase 1: administrative compliance.
• Phase 2: mandatory requirements (equipment).
• Phase 3: price and specific goals.
• All SBD declaration forms completed.
• Company registration documents (Pty, trust, CC).
• B-BBEE certificate or sworn affidavit signed by the deponent and the Commissioner of Oaths; no certificate means no preference points.
• CSD registration; bidders not registered must register within 7 working days of award.
• Phase 2 — mandatory equipment
• Minimum three 6x4 or 6x6 rigid logger-body truck tractors, each with a two- or three-axle logger trailer (pub/trade trailer).
• Two or more wheel loggers for loading (three-wheel logger).
• Both the minimum truck fleet and the three-wheel logger must be proven; proving only one of the two fails the mandatory requirement.
• Ownership proven by eNatis RC1 or LCO documents or proof of purchase; a three-wheel logger exempt from traffic authorities requires original manufacturer documents or proof of purchase.
• Leased equipment requires the lease or rental agreement; failure to attach it disqualifies the bid.
• Bids failing the mandatory phase are not evaluated further.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• The scored specific goal is 51% and above black ownership, worth the full 20 points.
• Proof for preference points: CIPC registration documents, B-BBEE certificate or sworn affidavit, and South African identity document.

+ 1 more requirement in the full document analysis

• Round log (timber) transport from SAFCOL's Bergvliet Plantation in the North Region to Sappi Ngodwana.
• Products: pine and gum (pulp).
• Modes: shorthaul (SH), direct-to-mill (DTM), longhaul (LH) and handling (loading).
• Lead distance: up to 100 km.
• Volumes are determined by the rates quoted by the bidder; the RFQ is volume-based and expires when the value is reached, with no extension.
• Equipment and readiness
• The bidder must have sufficient equipment configured and suitable for forestry operations.
• Equipment must be available immediately on receipt of the award letter from the Supply Chain Department; no lead time is allowed to source equipment.
• All units must comply with Certificate of Fitness (COF) and licence requirements.
• Accredited dealer principals close to the operating area are strongly recommended.
• Rate schedule (Schedule 6)
• Every rate per km must be completed with no blank spaces; all shaded areas must be populated for evaluation.
• Fuel percentages at base date: shorthaul 30%, handling 19%, direct-to-mill 33%, longhaul (no backhaul) 36%.
• Handling rates carry no monthly fuel adjustment; adjustment is annual only.
• Transport rates exclude handling (loading, depot handling, offloading, sorting) and exclude VAT.
• Longhaul (NBH) means longhaul with no backhaul (no return load).

• Equipment readiness

• Rates quoted per km in R/m3 and R/ton for pine and gum.
• Shorthaul (SH): lead bands 0-5, 6-10, 11-15 and 16-20 km; fuel 30% at base date.
• Direct-to-mill (DTM): lead bands 0-10 up to 81-90 km; fuel 33% at base date.
• Longhaul (NBH): lead bands 0-10 up to 191-200 km; fuel 36% at base date.
• Handling (HLG): loading, offloading, depot handling, sorting and transshipping; fuel 19% at base date.
• Handling rates are adjusted annually only, not monthly.
• Every shaded field must be completed; blank rates are not accepted.

• Contract value
• Estimated contract value: R500 000.
• The RFQ is volume-based and expires when the value is reached; it will not be extended.
• Prices must be firm and inclusive of VAT where applicable.
• Rates are quoted per km on Schedule 6 (North Region rate schedule) and exclude handling and VAT.
• Base date for the rate schedule: 01 September 2026.
• Fuel price at base date: R30,2801 per litre.
• Estimated delivered volume for the interim contract period: to be advised.
• Validity
• Offers remain binding and open for acceptance for 60 days from the closing date.

• Registration and statutory
• Tax compliance with SARS, verified via CSD or SARS e-Filing; 7 working days to rectify a non-compliant status before disqualification.
• Failure to attach the certificate means no preference points are allocated.
• SBD 4 (Declaration of Interest): discloses state employment or relationships of directors, shareholders or controlling persons with the procuring institution.
• SBD 6.1 (Preference Points Claim Form): claims the 20 specific-goals points under the 80/20 system.
• SAFCOL Supplier Code of Conduct (SCM-DOC-001): the bidder confirms it has read and will adhere to it.
• Equipment compliance
• Minimum three 6x4 or 6x6 rigid logger-body truck tractors with two- or three-axle logger trailers, plus a three-wheel logger for loading.
• Ownership or lease documents (eNatis RC1/LCO, proof of purchase, or lease agreement) must be attached.
• Disqualification
• Fraudulent or untrue information, including B-BBEE credentials and experience.
• Failure to quote in line with the specification.

• Preference points (80/20 system)
• Specific goals carry 20 of the 100 points.
• Proof required
• 51% and above black ownership: CIPC registration documents, B-BBEE certificate or sworn affidavit, South African identity document.
• At least 51% owned by people with disabilities: doctor's letter confirming disability, South African identity document.
• Implementation of RDP goals (locality): proof of residence by municipal bill or letter from a recognised council confirming the business address, plus South African identity document.
• Evidence

• Personal information
• SAFCOL may obtain and process bidders' personal data solely to evaluate the RFQ and award business, in line with applicable law.
• SAFCOL will not alter or disclose bidders' personal data to third parties without prior written consent.
• Bidders must process any personal information disclosed by SAFCOL in the bidding process on the same basis.

• Award and delivery
• Acceptance is communicated by an official purchase order or a promissory note signed by an authorised official.
• No goods, services or works may be prepared or delivered before that purchase order or promissory note is received.
• Pricing and acceptance
• SAFCOL is not obliged to accept the lowest or any offer, and may accept an offer in full or in part.
• SAFCOL reserves the right not to make an appointment.
• Offers remain binding for the stated validity period, calculated from the closing date and time.
• The RFQ is subject to SAFCOL's general conditions of RFQ and purchase, and any special conditions of contract.

• Conditions
• Quotations must be emailed to the address given in the RFQ.
• Late and incomplete submissions are rejected.
• A bidder who believes the specification names a specific brand must notify SAFCOL before the closing date.

• Evaluation order
• Tax matters in order with SARS (PIN or tax clearance certificate).
• Company registration documents.
• Ownership shown by eNatis RC1 or LCO, or proof of purchase; leased equipment requires the lease or rental agreement.
• Bids that do not submit these documents are not evaluated further.
• Supporting proof: CIPC registration documents, B-BBEE certificate or sworn affidavit, South African identity document; for disability ownership a doctor's letter confirming disability; for locality a municipal bill or letter from a recognised council confirming the business addr…

• Enquiries (specification)
• Contact: Sibongiseni Mgushelo
• Telephone: 013 754 2700 ext 2870
• Cell: 066 479 0612
• Email: [email protected]
• Submission
• Method: email
• Submission email: [email protected]