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View public tender detailsProvince
Free State
Closing Date
23 October 2026 at 11:00
Estimated Value
Value not specified
The national lotteries commission requires a once-off supply and delivery of stationery and printing paper to its free state provincial office in welkom. The scope covers 18 specified items, including a4 printing paper, pens, pencils, staplers, scissors, whiteboards, notebooks and counter books, with quantities ranging from 2 to 60 units. Bidders must submit a completed pricing schedule for all items, and the contract will be awarded under the 80/20 preference point system, with up to 20 points available for specific goals such as black, women, youth and disability ownership. The most consequential consideration is that all required documents, including sbd forms, b-bbee evidence, csd report and popia consent, must be submitted by email to both addresses before the closing deadline.
Quick Summary
- National Lotteries Commission
- Free State
- Closes 23 October 2026 at 11:00 (3 days left)
AI-Analyzed Compliance Requirements
80 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
14- Submission method: email to both [email protected] and [email protected] before the closing time.
- Late or incomplete submissions will not be accepted.
- Bids must be in English.
- Required returnable documents (all must be completed and signed):
- SBD 1 (Invitation to Bid): bidder details and signed as the offer cover page.
- SBD 4 (Bidder's Disclosure): declares any employment by an organ of state, relationships with procuring institution staff, and related enterprises; false disclosure disqualifies.
- SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
- POPIA consent form: consents to processing of personal information for procurement purposes.
- B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
- Full CSD report with SARS tax compliant status.
- CIPC registration documents.
- Completed pricing schedule (Annexure A) for all items.
- Proof of authority to sign (e.g., company resolution).
- Disqualification risks: any required document omitted or unsigned; late submission; collusion with other bidders; being listed on the Register for Tender Defaulters or List of Restricted Suppliers.
Evaluation Criteria
12- Evaluation under the 80/20 preference point system per PPPFA and Preferential Procurement Regulations 2022.
- Stages: (1) closing date and submission format;
- (2) administrative compliance;
- (3) mandatory requirements;
- (4) price and specific goals;
- (5) due diligence and award.
- Price: maximum 80 points, formula Ps = 80(1 - (Pt - Pmin)/Pmin).
- Specific goals: maximum 20 points.
- Black ownership: 8 points for 100%, 4 for 51-99%, 0 for less than 51%.
- Disability ownership: 4 points for 20% or more, 2 for more than 10% but less than 20%, 0 for less than 10%.
- Evidence for specific goals: copies of IDs, CIPC report, CSD report, B-BBEE certificate/sworn affidavit, or doctor's letter confirming disability.
- The Commission may request hard copies of certified qualifications, memberships, COIDA, etc. within 3 working days; failure renders the bidder non-responsive.
Technical Requirements
19- Once-off supply and delivery of stationery and printing paper to the NLC Free State Provincial Office in Welkom. Items and quantities:
- A4 printing paper, white, Typek or equivalent: 40 boxes
- Fine black pens, BIC or equivalent, 60s: 2 boxes
- Hybrid gel grip pens, Pentel or equivalent, 12 per box, black: 4 boxes
- Masonite clip board A4, Parrot or equivalent: 10 units
- HB pencils, Staedtler or equivalent, 12 pack: 2 packs
- Desktop stapler, Paper pro in power or equivalent: 15 units
- Scissors 18cm, Parrot or equivalent: 15 units
- Whiteboard markers, V Board Master or equivalent, 5 per pack: 4 units
- Whiteboard revolving magnetic wall-mounting 1500mm x 900mm, Parrot or equivalent: 2 units
- Whiteboard eraser, Parrot or equivalent: 4 units
- Medium contained tradition sharpener double-hole, Staedtler or equivalent: 15 units
- Excel shortcut keys mouse pad, large desk pad, Redisson or equivalent: 15 units
- A4 punched & perforated spiral notebooks, 100 pages, Croxley or equivalent: 60 units
- A4 hard-cover counter book, 3 quire, feint ruled with margin: 60 units
- All goods must be new, unused, fit for purpose, and free from defects.
- Goods must be appropriately packaged and protected during transport.
- A delivery note identifying items and quantities must be provided.
- No goods may be delivered before an official NLC purchase order is received.
Methodology
1- No specific methodology or execution plan is required beyond supplying and delivering the listed items in accordance with the specifications and delivery requirements.
Experience & Qualifications
1- No specific experience or qualification requirements are stated. The Commission may request certified copies of qualifications, memberships, COIDA, etc. within 3 working days for assessment.
Financial Requirements
3- The quotation must include all costs for packaging, transportation, delivery and offloading; no additional delivery charges will be accepted unless agreed in writing.
- No bid security, bonds, or guarantees are specified.
- No payment terms are stated.
Compliance & Regulatory
8- Mandatory requirements (failure leads to disqualification):
- Signed SBD forms (SBD 1, SBD 4, SBD 6.1).
- Signed POPIA consent form.
- Completed pricing schedule.
- Tax compliance: submit SARS TCS PIN or printed TCS certificate; if not available, provide CSD number. Each party in a consortium/JV/sub-contractor must submit separate TCS/CSD.
- COIDA: bidder warrants all employees are covered under the Compensation for Occupational Injuries and Diseases Act; proof may be requested.
- Bidders must not be employed by an organ of state (as defined in section 239 of the Constitution) and must disclose any relationship with procuring institution staff.
- Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers are disqualified.
Health & Safety
2- The bidder warrants that all its employees (including any contractor's employees) are covered under the Compensation for Occupational Injuries and Diseases Act, and that cover remains in force for the duration of adjudication and any subsequent agreement.
- The Commission may request documentary proof of registration and good standing with the Compensation Fund.
Contractual Terms
9- The RFQ document is confidential and property of the Commission; no part may be used or disclosed without permission.
- Copyright and intellectual property vest with the Commission.
- The RFQ takes precedence over other documents.
- Bidders must not make news releases without consent.
- Bidders must comply with the Compensation for Occupational Injuries and Diseases Act.
- Personal information is processed under POPIA and may be shared with third parties as required by law.
- Bids are confidential and contractually binding.
- Bidders must report unauthorized access to personal information.
- Collusion will lead to disqualification and restriction from doing business with organs of state.
Special Conditions
5- The supplier will report to the designated NLC representative.
- NLC will inspect delivered goods against purchase order, specifications and delivery note; discrepancies must be rectified at no cost.
- Delivery must be to the designated address within the specified period.
- Damaged or defective goods must be replaced at no cost.
- The duration is once-off, effective on appointment and purchase order or signing of SLA.
Other Requirements
2- Bidders must be registered on the Central Supplier Database (CSD) and provide their CSD registration number and summary report, and ensure tax compliance.
- Failure to meet mandatory requirements will result in disqualification.
Evaluation criteria
1- Price is scored out of 80 using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
Contact
3- Bidding procedure enquiries: Supply Chain Management, telephone 012 432 1300, email [email protected].
- Technical enquiries: Maureen Senyatsi, telephone 012 432 1470, email [email protected].
- Queries must be submitted two days prior to closing date.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
21 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Request for price quotation for the supply and delivery of stationery & printing paper for nlc free state (welkom) office- once off
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
23 October 2026 at 11:00
3
Days Left
Tender Published
19 October 2026
Tender was published
Tender Closing Date
23 October 2026 at 11:00
Final deadline for submission
National Lotteries Commission
Contact Information
www.nlcsa.org.za/Operating Provinces
Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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- Document read
- Compliance review
- Bid-ready summary
RFQ2026-010-015 PAPER AND STATIONERY FOR WELKOM OFFICE.pdf
95% High ConfidenceAI Analysis Summary
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RFQ2026-010-015 PAPER AND STATIONERY FOR WELKOM OFFICE.pdf
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REQUEST FOR PRICE QUOTATION FOR THE SUPPLY AND DELIVERY OF STATIONERY & PRINTING PAPER FOR NLC FREE STATE (WELKOM) OFFICE- ONCE OFF
National Lotteries Commission tender in Free State. Closing 10/23/2026. REQUEST FOR PRICE QUOTATION FOR THE SUPPLY AND DELIVERY OF STATIONERY & PRINTING PAPER FOR NLC FREE STATE (WELKOM) OFFICE- ONCE OFF...
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How it Works
Organization
National Lotteries Commission
Contact Person
Maureen Senyatsi
Phone
012-432-1470
[email protected]
Website
www.nlcsa.org.za/
Address
Block D, 333 Grosvenor St, Hatfield, Pretoria, 0083, South Africa
23 October 2026 at 11:00
Location
Free State
Closing Date
23 October 2026 at 11:00
Organization
National Lotteries Commission
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