Supply and delivery of stationery and printing paper – NLC free state (welkom) office (once-off)

Closing date: 23 October 2026 at 11:00

RFQ issue date: 19 October 2026

RFQ validity period: 90 days

Queries must be submitted 2 days prior to closing date (by 21 October 2026).

Bidding procedure enquiries:

• Contact: Supply Chain Management
• Telephone: 012 432 1300
• Email: [email protected]

Technical enquiries:

• Contact: Maureen Senyatsi
• Telephone: 012 432 1470
• Email: [email protected]

Submission emails: [email protected] and [email protected]

Delivery address:

National Lotteries Commission FS

282/284 Stateway, Bedelia

Welkom CBD

9459

Submission method: email to both [email protected] and [email protected] before the closing time. Late or incomplete submissions will not be accepted. Bids must be in English. Required returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder details and signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares any employment by an organ of state, relationships with procuring institution staff, and related enterprises; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
• POPIA consent form: consents to processing of personal information for procurement purposes.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Full CSD report with SARS tax compliant status.
• CIPC registration documents.
• Completed pricing schedule (Annexure A) for all items.
• Proof of authority to sign (e.g., company resolution).

Disqualification risks: any required document omitted or unsigned; late submission; collusion with other bidders; being listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Evaluation under the 80/20 preference point system per PPPFA and Preferential Procurement Regulations 2022. Stages: (1) closing date and submission format; (2) administrative compliance; (3) mandatory requirements; (4) price and specific goals; (5) due diligence and award.

Price: maximum 80 points, formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals: maximum 20 points.

• Black ownership: 8 points for 100%, 4 for 51-99%, 0 for less than 51%.
• Women ownership: 4 points for 100%, 2 for 30-99%, 0 for less than 30%.
• Youth ownership: 4 points for 100%, 2 for 30-99%, 0 for less than 30%.
• Disability ownership: 4 points for 20% or more, 2 for more than 10% but less than 20%, 0 for less than 10%.

Evidence for specific goals: copies of IDs, CIPC report, CSD report, B-BBEE certificate/sworn affidavit, or doctor's letter confirming disability.

The Commission may request hard copies of certified qualifications, memberships, COIDA, etc. within 3 working days; failure renders the bidder non-responsive.

Once-off supply and delivery of stationery and printing paper to the NLC Free State Provincial Office in Welkom. Items and quantities:

• A4 printing paper, white, Typek or equivalent: 40 boxes
• Fine black pens, BIC or equivalent, 60s: 2 boxes
• Fine click black pens, BIC or equivalent, 60s: 4 boxes
• Hybrid gel grip pens, Pentel or equivalent, 12 per box, black: 4 boxes
• Hybrid gel grip pens, blue: 4 boxes
• Hybrid gel grip pens, red: 4 boxes
• Masonite clip board A4, Parrot or equivalent: 10 units
• HB pencils, Staedtler or equivalent, 12 pack: 2 packs
• Desktop stapler, Paper pro in power or equivalent: 15 units
• Scissors 18cm, Parrot or equivalent: 15 units
• Whiteboard markers, V Board Master or equivalent, 5 per pack: 4 units
• Whiteboard revolving magnetic wall-mounting 1500mm x 900mm, Parrot or equivalent: 2 units
• Whiteboard eraser, Parrot or equivalent: 4 units
• Medium contained tradition sharpener double-hole, Staedtler or equivalent: 15 units
• Excel shortcut keys mouse pad, large desk pad, Redisson or equivalent: 15 units
• A4 punched & perforated spiral notebooks, 100 pages, Croxley or equivalent: 60 units
• A4 hard-cover counter book, 3 quire, feint ruled with margin: 60 units
• A4 hard-cover counter book, 2 quire, feint ruled with margin: 60 units

All goods must be new, unused, fit for purpose, and free from defects. Goods must be appropriately packaged and protected during transport. A delivery note identifying items and quantities must be provided. No goods may be delivered before an official NLC purchase order is received.

No specific methodology or execution plan is required beyond supplying and delivering the listed items in accordance with the specifications and delivery requirements.

No specific experience or qualification requirements are stated. The Commission may request certified copies of qualifications, memberships, COIDA, etc. within 3 working days for assessment.

Annexure A pricing schedule must be completed for all items, showing unit and total prices, total excluding VAT, 15% VAT, and total including VAT. The quotation must include all costs for packaging, transportation, delivery and offloading; no additional delivery charges will be accepted unless agreed in writing.

Pricing schedule (Annexure A) must be completed for all items, showing unit price, total price, total excluding VAT, 15% VAT, and total including VAT. The quotation must include all costs for packaging, transportation, delivery and offloading; no additional delivery charges will be accepted unless agreed in writing. No bid security, bonds, or guarantees are specified. No payment terms are stated.

Mandatory requirements (failure leads to disqualification):

• CSD registration at www.csd.gov.za, with CSD registration number and full CSD report showing SARS tax compliant status. The Commission may not award to a bidder not registered on CSD.
• Valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• CIPC registration documents.
• Signed SBD forms (SBD 1, SBD 4, SBD 6.1).
• Signed POPIA consent form.
• Completed pricing schedule.
• Tax compliance: submit SARS TCS PIN or printed TCS certificate; if not available, provide CSD number. Each party in a consortium/JV/sub-contractor must submit separate TCS/CSD.
• COIDA: bidder warrants all employees are covered under the Compensation for Occupational Injuries and Diseases Act; proof may be requested.
• Bidders must not be employed by an organ of state (as defined in section 239 of the Constitution) and must disclose any relationship with procuring institution staff.
• Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers are disqualified.

The bidder warrants that all its employees (including any contractor's employees) are covered under the Compensation for Occupational Injuries and Diseases Act, and that cover remains in force for the duration of adjudication and any subsequent agreement. The Commission may request documentary proof of registration and good standing with the Compensation Fund.

The RFQ document is confidential and property of the Commission; no part may be used or disclosed without permission. Copyright and intellectual property vest with the Commission. Late and incomplete submissions will not be accepted. The RFQ takes precedence over other documents. Bidders must not make news releases without consent. Bidders must comply with the Compensation for Occupational Injuries and Diseases Act. Personal information is processed under POPIA and may be shared with third parties as required by law. Bids are confidential and contractually binding. Bidders must report unauthorized access to personal information. Collusion will lead to disqualification and restriction from doing business with organs of state.

The supplier will report to the designated NLC representative. NLC will inspect delivered goods against purchase order, specifications and delivery note; discrepancies must be rectified at no cost. Goods must be new, unused, fit for purpose, and free from defects. Delivery must be to the designated address within the specified period. Goods must be appropriately packaged. A delivery note must be provided. Damaged or defective goods must be replaced at no cost. No goods may be delivered before an official NLC purchase order is received. The duration is once-off, effective on appointment and purchase order or signing of SLA.

Bidders must be registered on the Central Supplier Database (CSD) and provide their CSD registration number and summary report, and ensure tax compliance. They must submit signed standard bidding documents (SBD forms), a POPIA consent form, B-BBEE certificate or sworn affidavit, CIPC registration documents, and a completed pricing schedule. Failure to meet mandatory requirements will result in disqualification.

The RFQ will be evaluated under the 80/20 preference point system per the Preferential Procurement Regulations 2022 and PPPFA. Price is scored out of 80 using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Up to 20 points are awarded for specific goals: black ownership (8 points for 100%, 4 for 51-99%, 0 for less), women ownership (4 for 100%, 2 for 30-99%, 0 for less), youth ownership (4 for 100%, 2 for 30-99%, 0 for less), and disability ownership (4 for 20% or more, 2 for 10-20%, 0 for less). Evaluation stages include administrative compliance, mandatory requirements, and due diligence before award.