Supply and delivery of electrical globes and materials stock items as per sizes for 36 months

Bidding procedure enquiries:

• Contact: Mr N. Zulu
• Department: Finance (SCM)
• Telephone: 034 9822 133 x 2277
• Email: [email protected]

Technical information:

• Contact: Mdu Ntombela
• Department: Corporate Services
• Telephone: 034 9822 133
• Email: [email protected]

General SCM enquiries:

• Email: [email protected]

Submission address:

AbaQulusi Local Municipality

Corner of High and Mark Street

Vryheid, 3100

Submission method: sealed envelope deposited in the tender box at the ground floor of AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100.

Envelope must be clearly marked "SUPPLY AND DELIVERY OF ELECTRICAL GLOBES & MATERIALS STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/662".

Bids must be submitted on the original documentation provided by the municipality; re-typed or incomplete documents are disqualified.

All Municipal Bidding Documents (MBDs) must be fully completed and signed; failure to do so results in automatic disqualification.

Returnable forms include:

• MBD 1 (Invitation to Bid): bidder details and signed offer.
• MBD 2 (Tax Clearance Certificate Requirements): original tax clearance certificate or SARS PIN/CSD number.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid for 90 days.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims specific goals points.
• MBD 7.1 (Form of Offer and Acceptance): contract form to be signed by successful bidder.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares no abuse of supply chain, no fraud/corruption convictions, no arrears to municipality.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.

Supporting documents to be attached: proof of payment of bid fee, detailed CSD registration report, valid company registration document, SARS PIN or tax clearance certificate, certified B-BBEE certificate or sworn affidavit, certified municipal account (water/electricity/rates) not older than 3 months or lease agreement, certified ID copies of directors/owners, SABS approval certificate, proof of bank rating, reference letters or purchase orders.

Service providers not on the municipal database must collect database forms from the SCM office or download from www.abaqulusi.gov.za and submit them with the bid.

Late bids will not be accepted.

Evaluation stages: completeness, responsiveness, functionality, then price and specific goals.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Functionality scoring (maximum 60 points):

• Company experience (appointment letters or orders for supply and delivery): 0-1 letters = 5 points, 2-3 letters = 10 points, 4-5 letters = 20 points.
• SABS Approved Certificate: 20 points (certificate must be submitted, not the plan).
• Financial capability (bank rating): A = 20 points, B = 15 points, C = 10 points.

Specific goals (20 points): 10 points for previously disadvantaged individuals, 10 points for empowerment of local based service providers.

Bids valid for 90 days after closing date.

The municipality does not bind itself to accept the lowest or any bid, and may accept any bid or part thereof.

Supply and delivery of electrical globes and materials stock items as per sizes for a period of 36 months.

Items include lamps (125w, 160w, 400w HPS, 60w), LED tubes (4FT, 5FT, 1.2m), fluorescent tubes, LED high-mast fittings, ballasts, capacitors, ignitors, PVC trunking, plugs, sockets, adaptors, starters, terminal packs, drills, battery crimper, base controller, overload limiter, and decorative mofits.

Quantities: each item listed with quantity 1 (unit price to be quoted).

Delivery location: Abaqulusi Local Municipality, Vryheid.

All delivery costs must be included in the bid price.

Escalation percentage for year 2 and year 3 must be provided.

Company experience is scored based on appointment letters or purchase orders for supply and delivery of goods: 0-1 letters = 5 points, 2-3 letters = 10 points, 4-5 letters = 20 points. Reference letters or purchase orders must be submitted as proof of experience. No specific key personnel qualifications are required beyond the company experience evidence.

Inspection and testing: the GCC includes clauses on standards, inspection, tests and analysis, and packing. Bidders must comply with the specifications and provide goods that meet the required standards. SABS approval certificate is required as proof of quality compliance.

Pricing schedule (MBD 3.1) requires firm prices only, valid for 90 days. Items are listed with descriptions and quantities (each quantity 1); bidders must quote unit prices. Escalation percentage for year 2 and year 3 must be provided. All applicable taxes must be included in the bid price. Delivery costs must be included. Separate pricing schedule required for each delivery point if different delivery points influence pricing.

Pricing format: firm prices only (MBD 3.1). Non-firm prices, including those subject to exchange rate variations, will not be considered.

Bid fee: non-refundable R2,000.00 payable to AbaQulusi Municipality; electronic copies (bidder prints document) administration cost R1,500.00. Proof of payment required during collection and submission.

Offer valid for 90 days from closing date.

All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in bid price.

Bank rating required as proof of financial capability (A, B, or C).

CSD registration: mandatory; no award to a person not registered on the Central Supplier Database. Detailed CSD registration report required to claim specific goals.

Tax compliance: SARS PIN or Tax Clearance Certificate must be submitted. Original tax clearance certificate required; certified copies not acceptable. Bidders with non-compliant tax matters will not be considered. Consortia/joint ventures/sub-contractors each must submit separate TCS certificate, PIN, or CSD number.

Company registration: valid copy of company registration document.

B-BBEE: certified B-BBEE certificate from a registered accountant, or original sworn affidavit from a Commissioner of Oath.

Municipal account: certified current account for water/electricity or rates and taxes from local municipality, Induna/Inkosi/Councillor, not older than 3 months, or lease agreement.

Identity documents: certified copies of ID documents of directors and owners.

SABS: SABS approval certificate required (certificate, not plan).

Experience: reference letters or purchase orders for supply and delivery as proof of company experience.

No awards to persons in the service of the state, or to entities where any director, manager, principal shareholder, or stakeholder is in the service of the state, or to advisors/consultants contracted with the municipality.

Foreign suppliers must complete the pre-award questionnaire (Part B:3).

Contract form (MBD 7.1) to be signed by successful bidder. General Conditions of Contract (GCC) apply, covering payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes and duties. The successful bidder must within two weeks of receiving the completed contract arrange delivery of any bonds, guarantees, proof of insurance, and other documentation required by the Conditions of Contract. Failure to fulfil these obligations constitutes repudiation of the agreement.

Minimum requirements: proof of payment, detailed CSD registration report, valid company registration document, SARS PIN or tax clearance certificate, certified B-BBEE certificate or sworn affidavit, certified current account (water/electricity/rates) not older than 3 months or lease agreement, certified ID copies of directors/owners, SABS approval certificate, proof of bank rating (A, B, C), reference letters or purchase orders as proof of experience. No awards to persons not registered on CSD, in service of the state, or with directors in service of the state. Must complete all MBD forms.

Bids evaluated initially on price (80 points) and specific goals (20 points). Functionality scoring: company experience (appointment letters/orders) 20 points (0-1 letters=5, 2-3=10, 4-5=20), SABS Approved Certificate 20 points, financial capability (bank rating A=20, B=15, C=10) 20 points. Bids valid for 90 days after closing.