Tender Application Workspace for

• Submission method
• Email only, to [email protected]
• Closing time: 22 October 2026 at 13:00
• Quotations should be returned in PDF format; brochures or catalogues may accompany the quotation.
• Documents required with the quotation
• B-BBEE certificate or sworn affidavit
• SARS number and SARS tax status PIN
• CSD registration number and 36-digit CSD security code, entered on the quotation form
• Returnable forms — complete, sign and submit
• SBD 4 (Bidder's Disclosure): declares whether the bidder, or any director, shareholder or controlling person, is employed by the state or connected to anyone at Artscape.
• SBD 6.1 (Preference Points Claim): claims the B-BBEE preference points out of 20.
• SBD 6.2 (Local Production and Content Declaration): declares local production and content for designated sectors.
• SBD 8 (Past Supply Chain Management Practices): discloses SCM abuse, fraud or failure to perform on earlier contracts.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set without agreement with competitors.
• Signed quotation form showing the supplier's name, CSD details and priced response table.
• Disqualification risks
• Any required form omitted or left unsigned.
• A false declaration on SBD 4, 6.1, 6.2, 8 or 9.
• A quotation received after the closing time.

• SBD 9 (Certificate of Independent Bid Determination): confirms the bid was prepared without collusion.
• Submit by email to [email protected] by 22 October 2026 at 13:00, preferably in PDF format.

• System: 80/20 preference point system.
• Price: 80
• B-BBEE contribution (specific goals): 20
• Total: 100
• Price scoring: Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the price of the quotation under consideration and Pmin is the price of the lowest responsive quotation.
• B-BBEE points: Level 1 = 20; Level 2 = 18; Level 3 = 14; Level 4 = 12; Level 5 = 8; Level 6 = 6; Level 7 = 4; Level 8 = 2; non-compliant = 0.
• Award: the responsive quotation with the highest combined price and preference score wins.

• Hire of sound equipment with crew for an orchestra gala concert in Cape Town.
• Deployment
• Move in, set up and microphone the orchestra on 4 November 2026 from 10:00; equipment must be on site by 09:00.
• Concert on 8 November 2026 at 17:00, then strike.
• Microphones
• 22 clip-on ATM 350 for strings (velcro)
• 7 clip-on ATM 350 for brass
• 2 clip-on DPA for double bass
• 8 condenser mics SE7
• 8 condenser mics Shure KSM 109
• 8 Rode M5 condenser mics
• 2 Lewitt large-diaphragm mics
• 1 SE Electronics drum mic
• 2 Neumann piano mics
• 2 Schertler mics for piano and harp
• 1 Sennheiser guitar mic
• 8 DI boxes
• Wireless
• 30 headset mics with body packs and receivers
• Cables and stands

+ 9 more requirements in the full document analysis

• Extra rows may be added.

• Pricing format
• Supplier response pricing table: supplier name, address, contact telephone and email, and for each item the brand/model offered, quantity, unit price including VAT and line total including VAT, with an overall total.
• Extra rows may be inserted; brochures or catalogues may be attached.
• All prices must be firm and inclusive of VAT.
• Contract value: hire of goods or services below R500 000.

• Registration
• SBD 4: disclosure of state employment and conflicts of interest.
• A false declaration can disqualify the bid and lead to restriction from public sector business for up to 10 years.
• Contract conditions
• Submission is deemed acceptance of the Government Procurement General Conditions of Contract (GCC), July 2010.
• Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

• The 80/20 price/preference point system applies to responsive quotations; the order goes to the supplier with the highest total adjudication points.
• Price score: Ps = 80 x (1 - (Pt - Pmin) / Pmin)
• Ps = points scored for price

• Technical enquiries: [email protected]
• Supply Chain Management enquiries: [email protected]
• Quotation submission: [email protected]