Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
DF Malan Street - Cape Town - Cape Town - 8000
Organization Type
GOVERNMENT
Published
19 Oct 2026
OCDS Reference
ocds-9t57fa-174661
Artscape requires the hire of a complete sound reinforcement package, with two sound assistants, for an orchestra gala concert in cape town — covering move-in and set-up on 4 november 2026 from 10:00, the concert on 8 november 2026 at 17:00, and the strike afterwards. The package spans 22 clip-on atm 350 string mics, 7 clip-on brass mics, 30 wireless headset mics with packs and receivers, condenser, piano, harp, drum and guitar mics, 8 di boxes, 100 xlr cables, multicores and a range of mic stands. Quotations close by email to [email protected] On 22 october 2026 at 13:00 and are scored on the 80/20 system, with 80 points for price and 20 for b-bbee contribution. The single most consequential point for bidders is that the b-bbee certificate or sworn affidavit must accompany the quotation, failing which the 20 preference points are forfeited.
Closing and submission: quotations must reach [email protected] by 22 October 2026 at 13:00; return in PDF, with brochures or catalogues allowed as attachments. Late quotations are rejected.
B-BBEE evidence: a B-BBEE certificate or sworn affidavit must be submitted with the quotation to claim the 20 preference points; without it no preference points are awarded.
Evaluation: 80/20 preference point system — 80 points for price (Ps = 80 x (1 - (Pt - Pmin) / Pmin)) and 20 for B-BBEE, awarded as level 1 = 20, level 2 = 18, level 3 = 14, level 4 = 12, level 5 = 8, level 6 = 6, level 7 = 4, level 8 = 2, non-compliant = 0. The highest combined score wins.
Registration and tax: the CSD registration number and 36-digit CSD security code must be entered on the quotation form, and a SARS number plus valid tax status PIN submitted with the quotation.
Returnable forms: SBD 4, SBD 6.1, SBD 6.2, SBD 8 and SBD 9 must be completed and signed; an omitted or unsigned form, or a false declaration, can disqualify the bid and lead to restriction from public sector business for up to 10 years. Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
Deployment schedule: equipment must be on site at D.F. Malan Street, Foreshore, Cape Town by 09:00 on 4 November 2026, set-up and mic-up from 10:00, concert on 8 November 2026 at 17:00, then strike; two sound assistants are required for set-up, mic-up and strike.
Pricing: firm, VAT-inclusive prices per item, showing brand/model offered, quantity, unit price and line total, with an overall total; the hire falls below R500 000 and listed brand names may be replaced by similar or equivalent items.
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Date & Time
Thursday, 22 October 2026 - 13:00
Venue
null
Categories
Request for Quotation
DF Malan Street - Cape Town - Cape Town - 8000
Recommended Certifications
Having these can improve your winning chances: SABS Product Certification, NRCS Certification
AI Document Analysis Stages
Description
Source: RFQ _ Hire of Sound Equipment.pdf19 Oct
2026
Tender Published
Tender was published
22 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ _ Hire of Sound Equipment.pdf
Hire of sound equipment and two sound assistants for an orchestra gala concert staged by Artscape. The supplier must deliver to D.F. Malan Street, Foreshore, Cape Town, set up and mic up on 4 November 2026, support the performance on 8 November 2026 at 17:00, and strike afterwards. The quotation value falls below R500 000.
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Artscape, a Schedule 3A cultural institution, requires the hire of sound equipment and crew for an orchestra gala concert. Move in and set up on 4 November 2026 from 10:00, concert on 8 November 2026 at 17:00, then strike. Equipment must be on site by 09:00 on 4 November 2026. Delivery to D.F. Malan Street, Foreshore, Cape Town.
Important Dates
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Contact Information
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Technical enquiries
Supply Chain Management enquiries
Quotation submission
Service delivery address
D.F. Malan Street
Foreshore
Cape Town
Submission Guidelines
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Submission method
Documents required with the quotation
Returnable forms — complete, sign and submit
Disqualification risks
Returnable Documents
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Submit by email to [email protected] by 22 October 2026 at 13:00, preferably in PDF format.
Evaluation Criteria
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)System: 80/20 preference point system.
Points
Price scoring: Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the price of the quotation under consideration and Pmin is the price of the lowest responsive quotation.
B-BBEE points: Level 1 = 20; Level 2 = 18; Level 3 = 14; Level 4 = 12; Level 5 = 8; Level 6 = 6; Level 7 = 4; Level 8 = 2; non-compliant = 0.
Award: the responsive quotation with the highest combined price and preference score wins.
Preference points are forfeited if the B-BBEE certificate or sworn affidavit is not submitted with the quotation.
Technical Specifications
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Hire of sound equipment with crew for an orchestra gala concert in Cape Town.
Deployment
Microphones
Wireless
Cables and stands
Crew
Notes
Pricing Schedule
Source: RFQ _ Hire of Sound Equipment.pdfThe supplier response pricing table must show the supplier's name, address, contact telephone and email, and for each item the brand/model offered, quantity, unit price including VAT and line total including VAT, plus an overall total. Extra rows may be added. Brochures or catalogues may accompany the quotation. All prices must be firm and VAT inclusive.
Financial Requirements
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Pricing format
Contract value: hire of goods or services below R500 000.
Compliance Requirements
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Registration
B-bbee
Forms (complete and sign)
Contract conditions
B-BBEE Requirements
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Preference points are awarded for B-BBEE contribution status out of 20: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant contributor = 0. A B-BBEE certificate or sworn affidavit must accompany the quotation for the claim to count.
Contractual Terms
Source: RFQ _ Hire of Sound Equipment.pdfBy submitting a quotation the bidder is deemed to have read and accepted the Government Procurement General Conditions of Contract (GCC) of July 2010, available at http://www.treasury.gov.za.
Requirements
Source: RFQ _ Hire of Sound Equipment.pdf (RFQ)Section
Source: RFQ _ Hire of Sound Equipment.pdfThe 80/20 price/preference point system applies to responsive quotations; the order goes to the supplier with the highest total adjudication points.
Price score: Ps = 80 x (1 - (Pt - Pmin) / Pmin)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
D.F. Malan St, Foreshore, Cape Town, 8001, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
21 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
021-410-9800[email protected]www.artscape.co.zaD.F. Malan St, Foreshore, Cape Town, 8001, South Africa
Key Personnel
Provinces Active
Industries
Median Estimate
R 220 000
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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