What are the submission requirements for this tender (Ref: COR8219/2026/RFP)?

Returnable Documents: TREASURY CSD, (CIDB) PROFESSIONAL, C1.1 Form of Offer and Acceptance

How will bids be evaluated?

Pt−Pmin Ps= 80(1− ) Pmin Where: Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender Evaluation of Preference ACSA will score specific goals out of 20 in accordance with the PPP Regulations 2022/2023. If a bidder fails to meet the Specific goals as outlined on the table below and to submit proof, the bidder will score zero (0) out of 20. ACSA will not disqualify the bidder. See below Specific goals that must be achieved for this bid: of 85 Confidential Confidential Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of Bidders Self Specific Goals points SCORE (80/20 system) B-BBEE Status Level 1 5 B-BBEE Status Level 2 4.5 B-BBEE Status Level 3 4 B-BBEE Status Level 4 3 B-BBEE Status Level 5 2 B-BBEE Status Level 6 0.5 B-BBEE Status Level 7 0.3 B-BBEE Status Level 8 0.1 Black youth majority-owned entities 5 Black women majority-owned entities 5 Entity located in provincial/municipal/ 5 district where services or assets are procured. Non- compliant contributor 0 Bidder to provide proof to support The Preference Points being Claimed. • Provide original or certified copy Valid sworn Affidavit OR • B-BBEE Certificate from a SANAS accredited rating agency • If bidder is a Joint Venture (JV) – a consolidated B-BBEE certificate from a SANAS accredited agency must be provided as prescribed by the B-BBEE Act and its relevant/most recent Codes of Good Practice • Any other supporting information.. IN ORDER TO SCORE FOR PREFERENCE POINTS, BIDDER MUST PROVIDE SUPPORTING INFORMATION (PROOF)THAT IS RELEVANT TO THE SPECIFIC GOALS. of 85 Confidential Confidential Part T2: Returnable Documents T2: List of Returnable Documents and Schedules Completed The tenderer must complete the following returnable documents: (tick) 1 Returnable Schedules required for tender evaluation purposes only A1: Certificate of Attendance at Compulsory Briefing Session and Site Inspection and Bidder must sign the Attendance Register. A2: Record of Addenda to Tender Documents A3: Certificate of Authority for Signatory A4: Certificate of Authority for Joint Ventures (where applicable) and JV

What are the technical specifications?

A PERIOD OF TWENTY-FOUR (24) MONTHS.

What compliance and legal requirements must bidders meet?

A5: Acceptance of Terms and Conditions of RFP and Bidder’s particulars A6: VAT Questionnaire A7: Schedule of the Tenderer’s Recent Experience related to this Project A8: Completion Certificates of Previous Projects Completed A9: Client/Trade Reference Letters of Previous Projects Completed A10: Proof of Contract Values of Previous Projects Completed N/A A11: CV’s and Experience of key personnel A12: Schedule of Current Commitments A13: Proof Professional Registration A14: Project CPG Approach A15: SBD 4: Bidder’s Disclosure Form A16: SBD 6.1: Preference points claim form in terms of Preferential Procurement Regulations A17: Confidentiality and Non-Disclosure Agreement. A18: Declaration of Interest Form and Politically Exposed Person A19: Insurance Commitment 2 Other documents required only for tender evaluation purposes B1: Valid Letter of Good Standing issued in accordance with the Compensation for Occupational Injuries and Diseases Act (COIDA). NB: Nature of business should be relevant to the SCOPE of WORKS and Bid Requirements – PLEASE REFER TO THE COIDA ACT : Act No. B2: SARS Pin issued by the South African Revenue Services. B3: Bank Letter: Letter of Good Standing from Bidder’s Bank preferably with bank rating for tender sum. B4: Central Supplier Database (CSD) proof of registration. B5: Letter of Solvency: Bidder to provide a Letter of Solvency from auditors or accountants B6: CIPC Registration documents, Partnership Agreement, JV Agreement and/or Registered Trust Document of 85 Confidential Confidential Completed The tenderer must complete the following returnable documents: (tick) B7: Identity documents of all Shareholders, Directors, Members, Trustees or Partners 3 Returnable Schedules & Documents required for tender evaluation purposes that will be incorporated into the contract C1: Compulsory Enterprise Questionnaire C2: Schedule of Proposed Subconsultant (where applicable) C3: Subconsultant’s Supporting Documents ((where applicable) C4. Plant and Equipment N/A C5: B-BBEE Verification Certificate and B-BBEE Report OR Sworn Affidavit C8: Project Plan/Program N/A C9: Occupational Health and Safety Questionnaire C10: Proposed Amendments and Qualifications In Contract Document: C1.1 Form of Offer and Acceptance In Contract Document: C2.2 Activity/Pricing Schedules of 85 Confidential Confidential FORM A1. Certificate of Attendance of the Compulsory Briefing Session and Site Inspection at CTIA This is to certify that I, ........................................................................................................................................ Representative of (tenderer)................................................................................................ ..................................................................................................................................... of (address)........................................................................................................................ .................................................................................................................................... ................................................................................................................................... e-mail ............................................................................................................................. telephone number ............................................................................................................. cell number....................................................................................................................... visited the compulsory brief session held on date.................................................................... Signed Date Name Position Tenderer Signed by ACSA Representative: Name: of 85 Confidential Confidential FORM A2. Record of Addenda to Tender Documents We confirm that the following communications received from the Employer before the submission of this response for Tenders, amending the Tenders documents, have been taken into account in this response: Date Title or Details Attach additional pages if more space is required. Signed Date Name Position Tenderer of 85 Confidential Confidential Form A3. Certificate of Authority for Signatory Signatories for close corporations and companies shall confirm their authority by attaching to this form a duly signed and dated copy of the relevant resolution of their members or their board of directors, as the case may be. In the event that the tenderer is a joint venture, a certificate of authority for signatories (Form A4) is required from all members of the joint venture and the designated lead member shall be clearly identified as requested by tender condition C2.13.4. An example is shown below: "By resolution of the board of directors taken on ___________________2025 Mr/Ms whose signature appear below, has been duly authorized to sign all documents in connection with t…

What are the important dates and deadlines for this tender?

{"closingDate":"04 December 2026","closingTime":"11:AM","briefingSession":"{\"date\":null,\"time\":\"09h00 am\",\"venue\":\"ional Permit required Allister Miller Drive\",\"is_compulsory\":true}"}

Who should be contacted for queries about this tender?

{"name":null,"email":"Patricia.Nkambule@airports.co.za","phone":null,"department":"where","address":"t and complete."}

ACSA AWOS Replacement RFP COR8219/2026/RFP

ACSA AWOS Replacement RFP COR8219/2026/RFP | Western Cape

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

Airport Road - Cape Town - Cape Town - 7490

Organization Type

GOVERNMENT

Published

16 Oct 2026

OCDS Reference

ocds-9t57fa-174539

Summary

Airports company south africa (acsa) requires a joint monitoring team to provide professional engineering services for the design, supply, installation, and commissioning of new automated weather observation systems (awos) and the decommissioning of existing systems at five airports: cape town international, george, chief dawid stuurman international, upington, and kimberly. The contract runs for 24 months under an nec3 professional services contract (time-based, option e). Bidders must commit three key registered professionals and price strictly on the prescribed activity schedule, as any deviation risks disqualification.

Key Requirements

Closing date and time: 4 December 2026 at 11:00.

Pricing: Must be submitted on the prescribed Activity Schedule (Part C2); unpriced or incorrectly priced bids are disqualified. Fees follow the ECSA Guideline Scope of Services and Tariff of Fees (Government Gazette No. 52691, 16 May 2025).

Key personnel: Bidder must commit a Lead Project Manager (Pr. CPM), Lead Electrical/Electronic Engineer (Pr. Eng), and Lead Civil Engineer (Pr. Eng), with details provided in Contract Data Part 2.

Performance bond: An unconditional, on-demand performance bond from an accepted bank or insurer is required, in the form in Annexure B, valid until end of contract; failure to extend may result in the Employer claiming the full amount.

Delay damages: 0.05% per day, up to a maximum of 10% of total contract value, for late completion of each stage and the whole of the services.

Disbursements: Only specified costs are claimable (e.g., AIT, AVOP, security training at set rates); general communication and office costs are not payable.

Returnable documents: Signed Form of Offer and Acceptance with offered total (inclusive of VAT) in words and figures, completed Contract Data Part 2, and Schedule of Deviations (if any); securities and insurance must be delivered within two weeks of receiving the completed agreement.

Back to All Tenders

Next Tender

Financial Requirements

Source: NEC3 PSC - JMT Automated Weather Observation System Replacement Program final.pdf (RFP)

Pricing format:

Fees per ECSA Guideline Scope of Services and Tariff of Fees (Government Gazette No. 52691, 16 May 2025).
Remuneration based on Option E: Time based contract (NEC3 PSC).
Prices must be submitted on the prescribed Activity Schedule; failure to do so disqualifies the bid.
Prices deemed inclusive of all expenses, costs, profit and general obligations.
Time-based fees are fixed and will not be adjusted.
Payment based on actual quantities of work performed, not the quantities in the Pricing Schedule.

Payment terms:

Assessment interval: 25th day of each successive month.
Payment period: within 4 weeks of invoice (or within 3 weeks per additional condition Z9.1).
Currency: South African Rand (ZAR).
Interest rate: prime rate charged by Nedbank (365-day year) for Rand amounts; SARB exchange rate for other currencies.

Disbursements:

Claimable: ACSA permits, construction permits, induction, training courses, travelling and accommodation for project management, electrical engineering, civil engineering and Health and Safety Agent.
Not claimable: typing of correspondence, payment certificates, variation orders, progress or financial reports, telephone calls, cellular calls, computer costs, telefaxes, emails.
Disbursements are fixed costs, paid on proven costs.

Training costs (claimable disbursements):

AIT (Airside Induction Training): Initial R570.00 excl. VAT; Refresher R416.00 excl. VAT.
AVOP (Airside Vehicle Operator Permit): Initial R596.00 excl. VAT; Refresher R416.00 excl. VAT.
General Security Awareness Training: R741.00 excl. VAT.

Contingency:

10% contingency is not part of the professional fee unless agreed with the Employer.
Contingency may only be used with Employer approval, justified by a change in scope, cost or time.

Project closure fees:

Released only upon completion and handover of all project documentation in CAD dwg, MS Word, PDF and Excel formats.

Performance bond:

Unconditional, on-demand performance bond from an accepted bank or insurer, in the form in Annexure B.
Must remain valid until end of contract; if it expires earlier, must be extended 4 weeks prior to expiry, otherwise Employer may claim the full amount as cash security.

Insurance:

Consultant provides insurance per Insurance Clauses, in joint names, covering Consultant risk from start date until Defects Certificate or termination.
Employer provides insurances per Annexure C5.6.

Liability:

Neither party liable for indirect or consequential loss (including loss of profit, income or revenue).
Employer's liability to Consultant for indirect/consequential loss limited to R0.00.
End of liability date per Prescription Act.

Delay damages:

0.05% per day, up to a maximum of 10% of total contract value, for late completion of each section and of the whole of the services.

DocumentRFP FOR JMT AWOS COR8219-2026-RFP.pdfReview complete

Description

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf

The purpose of the Automated Weather Observation System (AWOS) is to provide accurate and real-time weather data for air navigation, contributing to aviation safety and efficiency. The existing systems at various airports are aging or malfunctioning, requiring replacement or upgrade. The project scope includes design, supply, installation, testing, and commissioning of new AWOS, including sensors, servers, fibre networks, and decommissioning of existing systems at CTIA, GRJ, CDSIA, UPN, and KIM over 24 months.

Important Dates

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Closing date: 04 December 2026 at 11:00

Compulsory briefing and site inspection: 29 October 2026 at 10:00 at Southern Office Block (SOB) Building, Cape Town International Airport, Faranani Boardroom. Attendance at both briefing and site inspection is compulsory; the attendance register is signed after both.

Non-compulsory site inspections:

George Airport (GRJ): 02 November 2026 at 11:00
Chief Dawid Stuurman International Airport (CDSIA): 06 November 2026 at 09:00
Upington International Airport (UPN): 10 November 2026 at 11:00
Kimberly Airport (KIM): 12 November 2026 at 11:00

Enquiries closing date: 20 November 2026 at 11:00

Validity period: 120 business/working days from bid closing; prices must remain firm during this period.

Briefing Session

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Non-compulsory site inspections:

George Airport (GRJ): 02 November 2026 at 11:00
Chief Dawid Stuurman International Airport (CDSIA): 06 November 2026 at 09:00
Upington International Airport (UPN): 10 November 2026 at 11:00
Kimberly Airport (KIM): 12 November 2026 at 11:00

For all site inspections, bidders must bring a reflective jacket, ID document (not driver's license) and a copy, and relevant PPE (safety boots, reflector vest). Airport permits are required for site inspections.

Contact Information

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Enquiries:

Contact: Patricia Nkambule
Role: Specialist Category Management
Email: [email protected]
Telephone: N/A

Submission address:

Airports Company South Africa SOC Limited

Western Precinct, Aviation Park

O.R Tambo International Airport

1 Jones Road, Kempton Park

Gauteng

Third Floor, Reception

Bidders may not contact any ACSA employee other than the listed contact regarding this bid.

Submission Guidelines

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Submission method: hand delivery only.

Address: Airports Company South Africa SOC Limited, Western Precinct, Aviation Park, O.R Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, Third Floor, Reception.

Format: one original and one copy in printed format, plus an electronic copy on a USB flash drive or via an accessible link. The original is legally binding and takes precedence in case of discrepancies.

Envelope: must show the bidder's return address, full bid description, bid number, and the Supply Chain Management department details.

Signing: every page of the bid documents must be signed or stamped by an authorised person; proof of authority (e.g. company resolution) must be submitted.

Closing: 04 December 2026 at 11:00. Late bids are not accepted.

Returnable forms (all must be completed, signed and submitted):

A1: Certificate of Attendance at the Compulsory Briefing Session and Site Inspection (sign the attendance register).
A2: Record of Addenda to Tender Documents.
A3: Certificate of Authority for Signatory (attach board resolution).
A4: Certificate of Authority for Joint Ventures (where applicable) with JV agreement and percentage shares.
A5: Acceptance of Terms and Conditions of RFP and Bidder's Particulars.
A6: VAT Questionnaire.
A7: Schedule of the Tenderer's Recent Experience.
A8: Completion Certificates of Previous Projects.
A9: Client/Trade Reference Letters.
A10: Proof of Contract Values (not applicable).
A11: CVs and Experience of Key Personnel.
A12: Schedule of Current Commitments.
A13: Proof of Professional Registration.
A14: Project CPG Approach.
A15: SBD 4 (Bidder's Disclosure Form) – discloses any state employment or connection to the procuring institution.
A16: SBD 6.1 (Preference Points Claim) – claims B-BBEE preference points.
A17: Confidentiality and Non-Disclosure Agreement.
A18: Declaration of Interest Form and Politically Exposed Person.
A19: Insurance Commitment.
B1: Valid COIDA Letter of Good Standing (nature of business must be relevant to the scope).
B2: SARS Tax Compliance Status PIN.
B3: Bank Letter of Good Standing (preferably with bank rating for the tender sum).
B4: Central Supplier Database (CSD) proof of registration.
B5: Letter of Solvency from auditors or accountants.
B6: CIPC registration documents, partnership agreement, JV agreement and/or registered trust document.
B7: Identity documents of all shareholders, directors, members, trustees or partners.
C1: Compulsory Enterprise Questionnaire.
C2: Schedule of Proposed Subconsultant (where applicable).
C3: Subconsultant's Supporting Documents (where applicable).
C4: Plant and Equipment (not applicable).
C5: B-BBEE Verification Certificate and B-BBEE Report OR Sworn Affidavit.
C8: Project Plan/Programme (not applicable).
C9: Occupational Health and Safety Questionnaire.
C10: Proposed Amendments and Qualifications.
C1.1: Form of Offer and Acceptance (in the CIDB PSC document).
C2.2: Activity/Pricing Schedules.

Disqualification risks:

Failure to submit any mandatory returnable document.
Late submission.
Not using the official forms (re-typing not allowed).
Not pricing on the prescribed NEC3 PSC pricing schedule.
Not attending the compulsory briefing and site inspection.
Any bidder or consortium member having an interest in another bidder/consortium.

Returnable Documents

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Returnable documents include: A1 Certificate of Attendance at Compulsory Briefing, A2 Record of Addenda, A3 Certificate of Authority for Signatory, A4 Certificate of Authority for Joint Ventures, A5 Acceptance of Terms, A6 VAT Questionnaire, A7 Schedule of Recent Experience, A8 Completion Certificates, A9 Client Reference Letters, A11 CVs of key personnel, A12 Schedule of Current Commitments, A13 Proof of Professional Registration, A14 Project CPG Approach, A15 SBD 4, A16 SBD 6.1, A17 Confidentiality Agreement, A18 Declaration of Interest, A19 Insurance Commitment. Also B1 COIDA letter, B2 SARS PIN, B3 Bank letter, B4 CSD registration, B5 Letter of Solvency, B6 CIPC documents, B7 ID documents. C1 Compulsory Enterprise Questionnaire, C2 Subconsultant schedule, C5 B-BBEE certificate, C9 OHS Questionnaire, C10 Proposed Amendments.

Evaluation Criteria

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Staged evaluation:

Stage 1: Mandatory requirements check.
Stage 2: Functionality evaluation.
Stage 3: Price and preference.
Stage 4: Post-tender negotiations (if applicable).
Stage 5: Security vetting.

Mandatory requirements (Stage 1):

Fully completed and signed Form of Offer and Acceptance (C1.1).
Attendance at the compulsory briefing and site inspection at Cape Town International Airport.
Valid COIDA Letter of Good Standing (nature of business relevant to the tender).
Registration on the Central Supplier Database (CSD).
SARS tax compliance status PIN or CSD number.

Functionality (Stage 2) – maximum 100 points, minimum threshold 85 points to proceed:

Company experience (max 20 points): 10 points per project, maximum 2 projects, in any of: navigational aids projects (ILS, AGL, AWOS, VOR, DME, radar) within last 15 years; automation/control/instrumentation/electrical infrastructure in live operating environments within last 15 years; airside electrical infrastructure or runway/taxiway rehabilitation within last 15 years.
Lead Project Manager (max 30 points): active SACPCMP registration as Professional Construction Project Manager (Pr. CPM) AND BSc/BEng/BTech in Engineering; 10 points per project (max 2 projects) on completed infrastructure projects in last 15 years; plus 10 points if also registered as Pr.Eng or Pr.Tech.Eng with ECSA. Pr. CM not accepted.
Lead Electrical/Electronic Engineer (max 30 points): active ECSA registration as Pr.Eng or Pr.Tech.Eng (Electrical/Electronic); 10 points per project (max 3 projects) on AWOS or other navigational aids, automation, control, instrumentation, or electrical infrastructure projects (new, replacement, refurbishment, or upgrade) in last 15 years. Pr.Techni.Eng and Pr.Cert.Eng not accepted.
Lead Civil Engineer (max 10 points): active ECSA registration as Pr.Eng or Pr.Tech.Eng (Civil); 5 points per project (max 2 projects) on completed civil or structural engineering projects in last 15 years. Pr.Techni.Eng not accepted.
Health and Safety Agent (max 10 points): active SACPCMP registration as Professional Construction Health and Safety Agent; 5 points per project (max 2 projects) on completed projects in last 15 years.
Maintenance projects are not accepted for evaluation.
All key persons must be professionally registered with councils recognised by the Council for the Built Environment (CBE); validity verified during evaluation.
Proof of experience: Form A7 (company) and Form A11 (key persons) with contactable client reference letters or completion certificates (Form A9); award letters not accepted.

Price and Preference (Stage 3) – 80/20 system for bids up to R50 million:

Price: maximum 80 points, formula Ps = 80(1 - (Pt - Pmin)/Pmin).
Preference: maximum 20 points for specific goals (see B-BBEE section).
Bidders failing to meet specific goals score zero for that goal but are not disqualified.

ACSA reserves the right to award whole or part, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer where objective criteria allow, reject the lowest acceptable bid, or cancel the bid.

Technical Specifications

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

The department (ACSA) requires professional services for a Joint Monitoring Team (JMT) to oversee the design, supply, installation, and commissioning of new Automated Weather Observation Systems (AWOS) and the decommissioning of existing systems at five airports: Cape Town International (CTIA), George (GRJ), Chief Dawid Stuurman International (CDSIA), Upington International (UPN), and Kimberly (KIM).

Contract period: 24 months.

JMT scope includes project oversight, contract monitoring and administration, technical oversight, and quality assurance.

Minimum JMT resources:

Lead Project Manager
Lead Civil Engineer (Pr. Eng)
Lead Electrical/Electronic Engineer (Pr. Eng)
Level 3 monitoring resources per site (full-time site monitoring during construction)
Health and Safety Agent

Services cover stages 1 (Inception) to 6 (Project Close Out) per relevant professional guidelines.

The Lead Electrical/Electronic Engineer must witness Factory Acceptance Testing at the OEM's facilities.

Construction Monitoring Technician must have a National Diploma in Electrical/Electronic/Civil and at least 2 years of project-related experience.

The JMT must submit a complete handover file with design and as-built drawings, specifications, manuals, and other project documents, signed off by a Professional Engineer.

Background: Existing AWOS at CTIA (installed 2016) is malfunctioning and due for upgrade; GRJ (2005, upgraded 2013) and CDSIA (2006, upgraded 2017) are beyond useful life; UPN (main 2010, backup 2014) and KIM (2014) are owned by SAWS and obsolete. All require replacement or upgrade.

Methodology

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf

The Joint Monitoring Team (JMT) scope includes project oversight, contract monitoring, technical oversight, and quality assurance. The JMT shall include a Lead Project Manager, Lead Civil Engineer (Pr. Eng), Lead Electrical/Electronic Engineer (Pr. Eng), Level 3 monitoring resources per site, and a Health and Safety Agent. Services cover stages 1 (Inception) to 6 (Project Close Out) per relevant professional guidelines.

Experience & Qualifications

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf

Company experience: projects completed or in progress within the last 15 years in any of: navigational aids projects (ILS, AGL, AWOS, VOR, DME, radar); automation/control/instrumentation/electrical infrastructure in live operating environments; airside electrical infrastructure or runway/taxiway rehabilitation. 10 points per project, max 2 projects. Maintenance projects not accepted.

Key personnel experience (all within last 15 years):

Lead Project Manager: SACPCMP Pr. CPM registration, BSc/BEng/BTech in Engineering, infrastructure project management experience. 10 points per project (max 2), plus 10 points if also Pr.Eng/Pr.Tech.Eng with ECSA.
Lead Electrical/Electronic Engineer: ECSA Pr.Eng or Pr.Tech.Eng (Electrical/Electronic), experience on AWOS or navigational aids or automation/control/instrumentation/electrical infrastructure projects. 10 points per project (max 3).
Lead Civil Engineer: ECSA Pr.Eng or Pr.Tech.Eng (Civil), civil/structural engineering project experience. 5 points per project (max 2).
Health and Safety Agent: SACPCMP Professional Construction Health and Safety Agent, construction H&S experience. 5 points per project (max 2).

All key persons must be professionally registered with councils recognised by the Council for the Built Environment (CBE); validity verified during evaluation.

Proof: Form A7 (company), Form A11 (key persons), Form A9 (reference letters), Form A13 (professional registration and qualifications).

Quality Management

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf

The JMT is responsible for quality assurance functions to support the AWOS implementation.

The Lead Electrical/Electronic Engineer must witness Factory Acceptance Testing at the OEM's facilities.

A complete handover file with design and as-built drawings, specifications, manuals, and other project documents, signed off by a Professional Engineer, must be submitted.

Acceptance testing and commissioning of the overall system is part of the scope.

Pricing Schedule

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf

Bidders must price in accordance with the pricing schedule in the NEC3 PSC (Section C2). Failure to submit a priced offer using the prescribed schedule will lead to disqualification.

Financial Requirements

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Pricing must be submitted only on the prescribed NEC3 Professional Services Contract (PSC) pricing schedule (Section C2). Failure to do so leads to disqualification.

Price evaluation uses the 80/20 preference point system (bids up to R50 million).

Validity period: 120 business/working days; prices must remain firm.

Proof of insurance required on award only; contract not signed without valid insurance.

Bank Letter of Good Standing (preferably with bank rating for tender sum) and Letter of Solvency from auditors/accountants are required returnable documents.

Compliance Requirements

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Mandatory:

Central Supplier Database (CSD) registration – no award without it.
SARS Tax Compliance Status PIN (or CSD number if no PIN); each party in a consortium/JV must submit separately.
Valid COIDA Letter of Good Standing (nature of business relevant to the scope).
CIPC registration documents (or partnership/JV/trust documents).
Identity documents of all shareholders, directors, members, trustees or partners.
B-BBEE: Preference points awarded per specific goals (80/20 system):
B-BBEE Level 1: 5 points
B-BBEE Level 2: 4.5 points
B-BBEE Level 3: 4 points
B-BBEE Level 4: 3 points
B-BBEE Level 5: 2 points
B-BBEE Level 6: 0.5 points
B-BBEE Level 7: 0.3 points
B-BBEE Level 8: 0.1 points
Non-compliant: 0 points
Black youth majority-owned entities: 5 points
Black women majority-owned entities: 5 points
Entity located in the province/municipality/district where services are procured: 5 points
Proof for preference points: original or certified copy of a valid sworn affidavit OR B-BBEE certificate from a SANAS accredited agency. For JVs, a consolidated B-BBEE certificate from a SANAS accredited agency is required.
Professional registrations for key personnel (verified during evaluation):
Lead Project Manager: SACPCMP Pr. CPM (or Pr. Eng/Pr.Tech.Eng with ECSA) and BSc/BEng/BTech in Engineering.
Lead Electrical/Electronic Engineer: ECSA Pr.Eng or Pr.Tech.Eng (Electrical/Electronic).
Lead Civil Engineer: ECSA Pr.Eng or Pr.Tech.Eng (Civil).
Health and Safety Agent: SACPCMP Professional Construction Health and Safety Agent.
Occupational Health and Safety Questionnaire (C9) required.
POPI Act Agreement (Annex C5.5) and ACSA Insurance Clauses (Annex C5.6) are part of the contract.

B-BBEE Requirements

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Preference points are allocated for B-BBEE status levels (Level 1: 5 points, Level 2: 4.5, Level 3: 4, Level 4: 3, Level 5: 2, Level 6: 0.5, Level 7: 0.3, Level 8: 0.1, non-compliant: 0), Black youth majority-owned entities (5 points), Black women majority-owned entities (5 points), and entities located in the province where services are procured (5 points). Proof required: sworn affidavit or B-BBEE certificate from SANAS accredited agency. For JVs, a consolidated B-BBEE certificate is required.

Health & Safety

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf

A Construction Health and Safety Agent must be appointed to represent ACSA on health and safety matters related to the construction works.

The contract includes ACSA Generic Occupational Health and Safety Specifications (Annex C5.1), Occupational Health and Safety Mandatory Agreement (Annex C5.2), and ACSA Baseline Hazard Identification Risk Assessment (HIRA) (Annex C5.3).

An Occupational Health and Safety Questionnaire (C9) is a returnable document.

For site inspections, bidders must bring safety boots, reflector vest, and ID document or driver's license.

Contractual Terms

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf

Contract form: NEC3 Professional Services Contract (PSC).

ACSA may award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer where objective criteria allow, reject the lowest acceptable bid, or cancel the bid.

Validity period: 120 business/working days; prices firm during this period.

Confidentiality: ACSA will not disclose bidder information without written approval; bidders must not disclose bid-related information to third parties without ACSA's written approval. Third parties consulted must sign confidentiality agreements, returned with the bid.

Insurance: Contract will not be signed without valid insurance (proof on award only).

Fraud/corruption reporting hotline: 0800 00 80 80 or 086 726 1681, email [email protected].

Requirements

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf (RFP)

Mandatory requirements: Fully completed and signed form of offer and acceptance (C1.1), attendance of compulsory briefing session, valid COIDA letter of good standing, registration on Central Supplier Database (CSD), tax compliance with SARS, and valid insurance (on award only).

Section

Source: RFP FOR JMT AWOS COR8219-2026-RFP.pdf

Evaluation uses a staged approach: Stage 1 mandatory requirements, Stage 2 functionality, Stage 3 price and preference, Stage 4 negotiations, Stage 5 security vetting. Functionality criteria include company experience and key personnel experience. Minimum threshold is 85 out of 100 points. Price and preference uses 80/20 system for bids up to R50 million.

Joint monitoring team professional services for automated weather observation systems (awos) replacement at five airports

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Eligibility Criteria

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Airports Company South Africa (ACSA)

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Preferential Procurement Policy Framework Act (PPPFA)

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PROVISION OF STEVEDORING CONTAINER SERVICES FOR TRANSNET SOC LTD (REG NO 1990/000900/30) OPERATES AS TRANSNET PORT TERMINALS AT THE PORT ELIZABETH CONTAINER TERMINAL, NGQURA CONTAINER TERMINAL, CAPE TOWN CONTAINER TERMINAL AND CAPE TOWN MULTI-PURPOSE TERMINAL FOR A PERIOD OF 2 (TWO) YEARS.

Joint monitoring team professional services for automated weather observation systems (awos) replacement at five airports

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Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Tender context

Related opportunities

Related active categories

Active provinces

Active buying organisations

Intelligence and resources

Eligibility Criteria

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Airports Company South Africa (ACSA)

Similar Tenders

RFQ 202109 THE APPOINTMENT OF A SERVICE PROVIDER TO CONDUCT THE ANALYSIS FIRE RESISTANCE TEST IN ACCORDANCE WITH SANS 10177:2

KYC VERIFICATION SYSTEM FOR THE PERIOD OF 36 MONTHS

REQUEST FOR QUOTATION (RFQ) FOR COURIER SERVICE FOR IZIKO MUSEUMS ANNUAL REPORT

Supply, delivery and installation corroded steel piping

PROVISION OF STEVEDORING CONTAINER SERVICES FOR TRANSNET SOC LTD (REG NO 1990/000900/30) OPERATES AS TRANSNET PORT TERMINALS AT THE PORT ELIZABETH CONTAINER TERMINAL, NGQURA CONTAINER TERMINAL, CAPE TOWN CONTAINER TERMINAL AND CAPE TOWN MULTI-PURPOSE TERMINAL FOR A PERIOD OF 2 (TWO) YEARS.

Supplier Readiness Hub

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

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KYC VERIFICATION SYSTEM FOR THE PERIOD OF 36 MONTHS

REQUEST FOR QUOTATION (RFQ) FOR COURIER SERVICE FOR IZIKO MUSEUMS ANNUAL REPORT

Supply, delivery and installation corroded steel piping

PROVISION OF STEVEDORING CONTAINER SERVICES FOR TRANSNET SOC LTD (REG NO 1990/000900/30) OPERATES AS TRANSNET PORT TERMINALS AT THE PORT ELIZABETH CONTAINER TERMINAL, NGQURA CONTAINER TERMINAL, CAPE TOWN CONTAINER TERMINAL AND CAPE TOWN MULTI-PURPOSE TERMINAL FOR A PERIOD OF 2 (TWO) YEARS.