Tender Application Workspace for

• Submission method: email
• Submission email: [email protected]
• Closing date and time: 23 October 2026 at 11:00
• Returnable documents (all must be completed, signed and submitted with the quotation):
• Quotation on company letterhead
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system
• CSD report (National Treasury)
• Proof of registration with the Professional Background Screening Association (PBSA) or the Southern Africa Background Screeners Association (SABSA)
• Three (3) written reference letters
• Late or incomplete submissions invalidate the quotation
• Failure to provide any mandatory requirement (Phase 2) means the proposal is not considered further on price and specific goals
• Tax matters of the recommended bidder are verified on CSD or SARS eFiling prior to award; non-compliance may lead to disqualification
• SBD 6.1 (Preference Points Claim Form): must be completed, signed and submitted with the quotation.
• It records the bidder's company name, registration number and type of company/firm, and claims specific-goal preference points based on B-BBEE status.
• Failure to submit the proof or documentation required to claim specific-goal points means those points are not claimed.
• Any required form left unsigned or omitted.
• Quotations received after the closing time.
• Failure to disclose all CSD-registered active companies linked to all directors will lead to disqualification.
• The bidder must certify that the bid was prepared independently and that no collusive practices occurred.

+ 7 more requirements in the full document analysis

• Proof of CSD registration required
• SBD forms completed and signed by authorised company representative
• Three (3) signed and dated client reference letters on client letterhead, not older than five (5) years; at least two (2) for background screening and at least one (1) for psychometric assessments
• Failure to provide these disqualifies the bidder from further evaluation
• Phase 3 – Price & Specific Goals (only for bidders passing Phase 2):
• Price: 80%
• Specific goals: 20%
• Specific goal: B-BBEE compliance – 20 points, all levels taken into account, proof is a valid B-BBEE certificate or sworn affidavit (per SBD 6.1)
• CE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
• This preference form must form part of all tenders invited. It contains general information
• and serves as a claim form for preference points for specific goals.
• 1.1 The following preference point systems are applicable to invitations to tender
• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all
• The applicable preference point system for this tender is the 80/20 preference point
• 1.3 Points for this tender (even in the case of a tender for income-generating contracts)
• Specific Goals.
• The maximum points for this tender are allocated as follows
• Total points for Price and SPECIFIC GOALS 100
• this tender to claim points for specific goals with the tender, will be interpreted to mean
• that preference points for specific goals are not claimed.

+ 11 more requirements in the full document analysis

• The Transport Economic Regulator (TER) requires a service provider to conduct background checks, statutory disqualification verification and Hogan executive psychometric assessments for 12 months, as and when required.
• The immediate requirement supports recruitment of TER's inaugural Chief Executive Officer; the contract may also support other recruitment and authorised screening assignments.
• Identity verification: verify South African ID against authorised source; for foreign candidates verify passport and work entitlement
• South African qualifications: verify Grade 12, diploma, bachelor's, honours, master's and doctorate with awarding institution
• International qualifications: verify authenticity; confirm or facilitate SAQA evaluation
• Criminal record: authorised check using fingerprints where applicable; obtain offence, date and sentence details
• Credit history: conduct credit check, report factual findings
• Employment history: verify employers, titles, dates and executive responsibilities; for CEO verify three years preceding appointment
• Reference checks: structured professional references on leadership, performance, governance, integrity and reasons for leaving; target three per CEO candidate; do not contact current employer without approval
• Executive experience: verify at least five years' executive-level experience as EXCO member; do not rely on job titles alone
• Professional registration and standing: verify with professional body where claimed or required
• Directorships and business interests: search company/directorship records and verify disclosed financial interests
• Adverse media / media landscape scan: review South African and international public media for integrity, governance, professional conduct and reputational concerns
• Social media screening: review lawfully accessible public profiles
• Bidder must describe lookback periods, source coverage and search methodology for media and social media checks; lookback is the statutory three-year period in section 31(2)(b)(ii)
• CEO / statutory disqualification verification (for every CEO candidate):
• Obtain signed declaration covering all grounds; verify through lawful sources; flag any ground that cannot be independently verified
• A clean credit or criminal report must not be represented as clearance of all statutory grounds
• (a) Holding office in a partisan political body – political office-bearer declaration and targeted public-record verification
• (b)(i) Direct financial interest in or directorship of a regulated entity – verify disclosures against TER's confirmed list

+ 19 more requirements in the full document analysis

• Lookback for each assignment is the statutory three-year period in section 31(2)(b)(ii).

• Bidder must verify each CEO candidate has at least five years' executive-level experience as a member of an Executive Committee (EXCO).
• Confirm employer, position and dates; do not rely on job titles alone.
• Report total verified period and any discrepancies or unverifiable periods.

• Findings must support an informed appointment decision and an auditable recruitment record.

• Quote excluding VAT, VAT/incl.
• Services and units as listed in financialRequirements section.

• Pricing format: schedule of rates per unit, inclusive of all applicable taxes (including VAT). Rates quoted excluding VAT, VAT/incl. VAT and lead time for each service.
• Identity document verification: per candidate
• Passport / work entitlement verification: per candidate
• Criminal record check (incl. fingerprint process): per candidate
• Credit check: per candidate
• Employment history verification: per employer
• Structured professional reference check: per referee
• Professional registration / standing verification: per professional body
• Company / directorship and business-interest searches: per candidate (specify coverage)
• Adverse media / media landscape scan: per candidate
• Public social media screening: per candidate
• Political office-bearer verification: per candidate
• Related-person interest verification: per disclosed person/entity (specify)
• Insolvency and rehabilitation-status verification: per candidate
• Court-order verification (section 31(2)(e)): per candidate (specify source costs)
• Delinquent director / director probation verification: per candidate
• Removal from office of trust verification: per candidate (specify coverage)
• Statutory declaration review and consolidated matrix: per candidate (exclude separately priced searches)
• South African qualifications (Grade 12, diploma, bachelor's, honours, master's, doctorate): per qualification
• International qualifications (same levels): per qualification

+ 11 more requirements in the full document analysis

• Proof of CSD registration
• Non-compliance may lead to disqualification per National Treasury Instruction No. /2018 (Tax Compliance Status Verification)
• No specific requirements found
• Points Allocation: 90 points
• B-BBEE Details: Specific goals for the tender and points claimed are indicated per the table
• (Note to organs of state: Where either the 90/10 or 80/20 preference point system is
• applicable, corresponding points must also be indicated as such.
• Note to tenderers: The tenderer must indicate how they claim points for each
• preference point system.)
• Number of Number of Number of
• Number of points points points
• points claimed claimed allocated
• The specific goals allocated (80/20 (90/10 (90/10 allocated points in system) (80/20 system) system) terms of this tender: system) (To be (To be (To be B-BBEE status level of completed (To be completed completed by by the contributor completed by the the organ of tenderer) by th…
• of state)
• 1 N/A 20 N/A
• 2 N/A 18 N/A
• 3 N/A 14 N/A
• 4 N/A 12 N/A
• 5 N/A 8 N/A
• 6 N/A 6 N/A

+ 32 more requirements in the full document analysis

• Contract duration: 12 months, as and when required.
• Acceptance: No RFQ is deemed accepted until a formal contract, letter of award or order form is prepared and executed.
• Cost of bidding: Bidder bears all costs of preparation and submission; Ports Regulator not liable for any such costs regardless of outcome.
• indicated in paragraph 1 of this form;
• In the event of a contract being awarded as a result of points claimed as shown
• in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary
• proof to the satisfaction of the organ of state that the claims are correct;
• If the specific goals have been claimed or obtained on a fraudulent basis or any
• of the conditions of contract have not been fulfilled, the organ of state may, in
• addition to any other remedy it may have –
• disqualify the person from the tendering process;
• recover costs, losses or damages it has incurred or suffered as a
• result of that person’s conduct;
• cancel the contract and claim any damages which it has suffered
• as a result of having to make less favourable arrangements due
• to such cancellation;
• recommend that the tenderer or contractor, its shareholders and
• directors, or only the shareholders and directors who acted on a
• fraudulent basis, be restricted from obtaining business from any
• organ of state for a period not exceeding 10 years, after the audi

+ 8 more requirements in the full document analysis

• Evaluation in three phases: Phase 1 SCM administrative (CSD registration, SBD forms signed);
• Phase 2 mandatory requirements (reference letters, PBSA/SABSA registration);
• Specific-goal points are claimed on SBD 6.1 and require supporting proof; without it, those points are not awarded.
• Bidders must certify that the bid was prepared independently, without consultation, communication, agreement, or arrangement with any competitor regarding quality, quantity, specifications, prices, methods, factors, formulas, market allocation, intention to bid, or conditions of…

• Enquiries: [email protected]