Background checks, statutory disqualification verification and hogan psychometric assessments for the transport economic regulator (12 months)

Closing date and time: 23 October 2026 at 11:00

Briefing session: none (N/A)

Enquiries

• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Submission method: email

Submission email: [email protected]

Closing date and time: 23 October 2026 at 11:00

Returnable documents (all must be completed, signed and submitted with the quotation):

• Quotation on company letterhead
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system
• CSD report (National Treasury)
• Proof of registration with the Professional Background Screening Association (PBSA) or the Southern Africa Background Screeners Association (SABSA)
• Three (3) written reference letters

Disqualification risks:

• Late or incomplete submissions invalidate the quotation
• Failure to provide any mandatory requirement (Phase 2) means the proposal is not considered further on price and specific goals
• Tax matters of the recommended bidder are verified on CSD or SARS eFiling prior to award; non-compliance may lead to disqualification

Evaluation proceeds in three phases:

Phase 1 – SCM Administrative:

• Proof of CSD registration required
• SBD forms completed and signed by authorised company representative

Phase 2 – Mandatory Requirements:

• Three (3) signed and dated client reference letters on client letterhead, not older than five (5) years; at least two (2) for background screening and at least one (1) for psychometric assessments
• Registration with PBSA or SABSA
• Failure to provide these disqualifies the bidder from further evaluation

Phase 3 – Price & Specific Goals (only for bidders passing Phase 2):

• Price: 80%
• Specific goals: 20%
• Specific goal: B-BBEE compliance – 20 points, all levels taken into account, proof is a valid B-BBEE certificate or sworn affidavit (per SBD 6.1)

The Transport Economic Regulator (TER) requires a service provider to conduct background checks, statutory disqualification verification and Hogan executive psychometric assessments for 12 months, as and when required. The immediate requirement supports recruitment of TER's inaugural Chief Executive Officer; the contract may also support other recruitment and authorised screening assignments.

General background screening scope:

• Identity verification: verify South African ID against authorised source; for foreign candidates verify passport and work entitlement
• South African qualifications: verify Grade 12, diploma, bachelor's, honours, master's and doctorate with awarding institution
• International qualifications: verify authenticity; confirm or facilitate SAQA evaluation
• Criminal record: authorised check using fingerprints where applicable; obtain offence, date and sentence details
• Credit history: conduct credit check, report factual findings
• Employment history: verify employers, titles, dates and executive responsibilities; for CEO verify three years preceding appointment
• Reference checks: structured professional references on leadership, performance, governance, integrity and reasons for leaving; target three per CEO candidate; do not contact current employer without approval
• Executive experience: verify at least five years' executive-level experience as EXCO member; do not rely on job titles alone
• Professional registration and standing: verify with professional body where claimed or required
• Directorships and business interests: search company/directorship records and verify disclosed financial interests
• Adverse media / media landscape scan: review South African and international public media for integrity, governance, professional conduct and reputational concerns
• Social media screening: review lawfully accessible public profiles
• Bidder must describe lookback periods, source coverage and search methodology for media and social media checks; lookback is the statutory three-year period in section 31(2)(b)(ii)

CEO / statutory disqualification verification (for every CEO candidate):

• Obtain signed declaration covering all grounds; verify through lawful sources; flag any ground that cannot be independently verified
• A clean credit or criminal report must not be represented as clearance of all statutory grounds
• Grounds per ERT Act section 31(2):
• (a) Holding office in a partisan political body – political office-bearer declaration and targeted public-record verification
• (b)(i) Direct financial interest in or directorship of a regulated entity – verify disclosures against TER's confirmed list
• (b)(ii) Directorship or employment in a regulated entity during three years preceding appointment – verify dates across full three-year period
• (b)(iii) Interest in or directorship/employment of a business that may conflict with duties – obtain declarations and company searches
• (c) Relationship to a person with an interest in a regulated entity – related-person disclosures and targeted verification
• (d) Unrehabilitated insolvency – check sequestration/insolvency records; credit check alone insufficient
• (e) Court order holding person mentally unfit – declaration and lawful verification of court orders
• (f) Court order declaring delinquent director or probation under section 162 of Companies Act – verify court orders
• (g) Conviction for offence after 1993 Constitution with imprisonment without option of fine – verify criminal records
• (h) Removal from office of trust – declaration and verification through former employers, professional bodies, authorities or court records
• TER provides proposed appointment date, approved role criteria and confirmation of regulated entities; provider must not assume every transport-sector employer is regulated
• Record for each requirement: what candidate provided, sources searched, dates and coverage, evidence and discrepancies; state whether verified, based only on declaration, unresolved, or nothing found
• TER retains responsibility for statutory eligibility and appointment decisions

Hogan executive psychometric assessment (for CEO candidates):

• Quote for four instruments as one executive assessment package with separate component rates
• Demonstrate authorised access and appropriate practitioner accreditation
• Hogan Business Reasoning Inventory (HBRI): executive cognitive reasoning
• Hogan Personality Inventory (HPI): leadership personality
• Hogan Development Survey (HDS): leadership derailment risks
• Motives, Values, Preferences Inventory (MVPI): motives and values

Bidder must describe lookback periods, source coverage and search methodology for media and social media checks. Lookback for each assignment is the statutory three-year period in section 31(2)(b)(ii). For CEO statutory disqualification verification, complete a matrix for every CEO candidate, obtain signed declarations, verify through lawful sources, and flag any ground that cannot be independently verified.

Bidder must verify each CEO candidate has at least five years' executive-level experience as a member of an Executive Committee (EXCO). Confirm employer, position and dates; do not rely on job titles alone. Report total verified period and any discrepancies or unverifiable periods.

Reporting requirements per service: for each check, record what was provided by the candidate, sources searched, dates and coverage, evidence and discrepancies; state whether result is verified, based only on declaration, unresolved, or nothing found; explain gaps or limits. Findings must support an informed appointment decision and an auditable recruitment record.

Pricing schedule: rates per unit, inclusive of all applicable taxes (including VAT). Quote excluding VAT, VAT/incl. VAT and lead time for each service. Services and units as listed in financialRequirements section. No minimum volume guaranteed; services commissioned in writing at agreed unit rates.

Pricing format: schedule of rates per unit, inclusive of all applicable taxes (including VAT). Rates quoted excluding VAT, VAT/incl. VAT and lead time for each service.

Pricing units (per service):

• Identity document verification: per candidate
• Passport / work entitlement verification: per candidate
• Criminal record check (incl. fingerprint process): per candidate
• Credit check: per candidate
• Employment history verification: per employer
• Structured professional reference check: per referee
• Professional registration / standing verification: per professional body
• Company / directorship and business-interest searches: per candidate (specify coverage)
• Adverse media / media landscape scan: per candidate
• Public social media screening: per candidate
• Political office-bearer verification: per candidate
• Related-person interest verification: per disclosed person/entity (specify)
• Insolvency and rehabilitation-status verification: per candidate
• Court-order verification (section 31(2)(e)): per candidate (specify source costs)
• Delinquent director / director probation verification: per candidate
• Removal from office of trust verification: per candidate (specify coverage)
• Statutory declaration review and consolidated matrix: per candidate (exclude separately priced searches)
• South African qualifications (Grade 12, diploma, bachelor's, honours, master's, doctorate): per qualification
• International qualifications (same levels): per qualification
• SAQA evaluation verification / facilitation: per qualification (distinguish existing verification vs new application)
• Hogan Business Reasoning Inventory (HBRI): per candidate
• Hogan Personality Inventory (HPI): per candidate
• Hogan Development Survey (HDS): per candidate
• Motives, Values, Preferences Inventory (MVPI): per candidate
• Full HBRI + HPI + HDS + MVPI executive package (scoring, reports, integrated report, feedback): per candidate
• Panel briefing and comparative summary: one per commissioned batch (state whether included in package or separately disclosed)
• Consolidated background screening report: per candidate (state whether included or specify)
• Expedited service or other approved expenses: specify basis; prior approval required

No minimum candidate volume or expenditure is guaranteed; TER commissions services in writing at agreed unit rates, subject to approved funding and a valid order.

Quotation remains open for acceptance for 90 days from closing date.

Bidder bears all costs of preparing and submitting the quotation.

Mandatory requirements (Phase 2):

• Proof of CSD registration
• Registration with the Professional Background Screening Association (PBSA) or the Southern Africa Background Screeners Association (SABSA)
• Three (3) signed and dated client reference letters on client letterhead, not older than five (5) years; at least two (2) for background screening and at least one (1) for psychometric assessments

Tax compliance:

• Tax matters of the recommended bidder verified on CSD or SARS eFiling prior to award
• Non-compliance may lead to disqualification per National Treasury Instruction No. /2018 (Tax Compliance Status Verification)

B-bbee:

• Specific goal: B-BBEE compliance – 20 points, all levels taken into account
• Proof: valid B-BBEE certificate or sworn affidavit (per SBD 6.1)

Specific goal: B-BBEE compliance – 20 points, all levels taken into account and allocated specific points per SBD 6.1. Proof required: valid B-BBEE certificate or sworn affidavit.

Contract duration: 12 months, as and when required. No minimum candidate volume or expenditure guaranteed; TER commissions services in writing at agreed unit rates, subject to approved funding and a valid order.

Acceptance: No RFQ is deemed accepted until a formal contract, letter of award or order form is prepared and executed.

Quotation validity: 90 days from closing date.

Cost of bidding: Bidder bears all costs of preparation and submission; Ports Regulator not liable for any such costs regardless of outcome.

No RFQ is deemed accepted until a formal contract, letter of award or order form is prepared and executed. Quotation remains open for acceptance for 90 days from closing date. Bidder bears all costs of preparation and submission.

Mandatory requirements (Phase 2):

• Three (3) signed and dated client reference letters on client letterhead, not older than five (5) years; at least two (2) for background screening and at least one (1) for psychometric assessments
• Registration with PBSA or SABSA
• Proof of CSD registration
• SBD forms completed and signed by authorised company representative

Failure to provide mandatory requirements disqualifies the bidder from further evaluation on price and specific goals.

Evaluation in three phases: Phase 1 SCM administrative (CSD registration, SBD forms signed); Phase 2 mandatory requirements (reference letters, PBSA/SABSA registration); Phase 3 price (80%) and specific goals (20%) for bidders passing Phase 2. Specific goal is B-BBEE compliance (20 points).