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View public tender detailsProvince
Gauteng
Closing Date
30 October 2026 at 11:00
Estimated Value
Value not specified
The national lotteries commission (NLC) requires a service provider to supply suitably qualified supply chain management (SCM) resources on an as-and-when-required basis for six months. The successful bidder will augment the nlc's internal procurement team, providing expertise across the full procurement cycle, including demand management, tender processes, compliance, bid committee support, and supplier performance. Bids are submitted online via the e-tender portal by 30 october 2026 at 11:00, and the contract is evaluated under the 80/20 preference point system. The most consequential consideration is the mandatory technical evaluation threshold: bidders must score at least 75 out of 100 on the technical criteria to proceed to price and specific goals evaluation.
Quick Summary
- National Lotteries Commission
- Gauteng
- Closes 30 October 2026 at 11:00 (4 days left)
AI-Analyzed Compliance Requirements
97 pointsPoint-by-point requirements consolidated and deduplicated from 2 analyzed documents.
Submission Requirements
19- Submission method: online via the e-Tender portal only; no physical submissions will be accepted.
- Bids must be addressed to Supply Chain Management, NLC.
- Closing date and time: 30 October 2026 at 11:00. Late bids are rejected.
- Bids must remain valid for 120 days from the closing date.
- Bids must be submitted in English.
- Bidders must not be involved in more than one bid for this RFQ.
- Any material change in bidder control or composition after submission must be reported in writing to NLC SCM.
- Bidders are prohibited from canvassing NLC officers or employees between closing and award.
- Returnable forms (all must be completed and signed):
- SBD 1 (Invitation to Bid): the bid cover page, fully completed and signed.
- SBD 6.1 (Preference Points Claim): claims points under the 80/20 system.
- SBD 4 (Declaration of Interest): discloses any interest or connection with the state.
- POPIA consent form: original signed consent for processing personal information.
- CSD registration summary report as proof of registration.
- Valid SARS tax pin as proof of tax compliance.
- B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
- JV agreement (if bidder is a joint venture).
- Pricing schedule for all resources (market-related).
- Project Lead qualification certificate (NQF Level 7 in SCM or equivalent).
Evaluation Criteria
19- The bid is evaluated under the PPPFA 80/20 preference point system.
- Stage 1: RFQ closing date and submission instructions.
- Stage 2: Administrative compliance (SBD 1, SBD 6.1, CSD report, tax pin, POPIA consent, B-BBEE certificate/affidavit).
- Stage 3: Mandatory compliance — failure to submit any mandatory document (JV agreement, SBD 4, pricing schedule, Project Lead qualification) leads to disqualification.
- Stage 4: Technical/functionality evaluation (total 100 points) with a minimum qualifying score of 75.
- Stage 5: Price (80 points) and specific goals (20 points) — only bidders scoring at least 75 in Stage 4 proceed; the top eight highest-scoring bidders on price and specific goals are considered.
- Stage 6: Due diligence by NLC.
- Stage 7: Contract negotiation and award; bidders may be asked for best and final offers.
- Technical criteria (each rated 0-5, weighted as shown):
- A. Company experience: 30 weight — years providing SCM resources.
- B. Reference letters: 30 weight — letters from public sector clients within last 5 years (see scale).
- C. Project Lead experience: 20 weight — rated on years of SCM experience and an SCM-related degree.
- D. Methodology and approach: 20 weight — quality of tender process and compliance review methodology.
- E. Deployment readiness: bonus/part of technical — days to deploy resources (0-5 scale).
- Black ownership: 100% = 8 points; 51-99% = 4; <51% = 0.
- Women ownership: 100% = 4; 30-99% = 2; <30% = 0.
- Black youth ownership: 100% = 4; 30-99% = 2; <30% = 0.
- Disability ownership: ≥20% = 4; >10% but <20% = 2; <10% = 0.
- Evaluation will be based on the hourly rate, which is used for comparative purposes. No minimum qualifying score or other evaluation criteria are stated in the document.
Technical Requirements
20- The NLC seeks a service provider to supply suitably qualified supply chain management (SCM) resources on an as-and-when-required basis for six months.
- Work collaboratively with the existing NLC SCM team.
- Facilitate procurement and contracting services, manage demand plans, and provide strategic sourcing advice.
- Support bid committees and governance structures.
- Develop and update SCM policies, procedures, and templates.
- Monitor compliance and provide reports.
- Assist with enterprise and supplier development strategy.
- Resources to be based at NLC Head Office (Hatfield Gardens) and available for short-term deployment countrywide.
- Required resources and minimum qualifications:
- Project Lead: SCM-related degree or equivalent; CIPS/SAPICS membership; minimum 8 years public sector SCM experience.
- Strategic Sourcing Specialist: SCM-related degree; CIPS/SAPICS; minimum 5 years public sector SCM experience.
- Senior Buyer: SCM-related degree; minimum 5 years public sector sourcing experience.
- Buyer: SCM National Diploma or CIPS diploma; minimum 3 years public sector sourcing experience.
- SCM Compliance Specialist: SCM-related qualification; experience in compliance reviews and record-keeping.
- SCM Administrator: minimum 3 years administrative experience in procurement; certificate/diploma in SCM advantageous.
- Independent Bid Committee members: from a database of specialists, remunerated per National Treasury rates.
- Appointment of a service provider for the provision of supply chain management resources services on an as-and-when-required basis for a period of six (6) months.
- Resources must work at the NLC Head Office in Hatfield, Pretoria. Rates must include all costs for working at this location.
- No additional travel costs will be considered unless the NLC requests the resources to work elsewhere.
- In such cases, travel and accommodation will be reimbursed per DPSA, SARS, and National Treasury instructions.
Methodology
3- Bidders must provide a detailed methodology for running a tender process in a public entity and for applying a compliance review to RFQ processes.
- The methodology is scored on a scale of 0-5 based on how well-documented, clear, structured, and comprehensive it is, including use of visual aids and examples.
- No methodology submission scores 0.
Experience & Qualifications
3- Required personnel experience and qualifications:
- SCM Administrator: 3+ years admin in procurement.
- Copies of qualifications and memberships must be submitted. Replacement resources must have equivalent qualifications and experience.
Pricing
5- The pricing schedule is provided in Annexure B.
- Bidders must complete it fully for all resources; the price must be market-related.
- Failure to complete the pricing schedule leads to disqualification.
- Complete the pricing schedule (Annexure A) with VAT-inclusive hourly and daily rates for each resource level.
- Resource levels for bid committees: Independent Bid Committee Member, Independent Bid Committee Chairperson.
Financial Requirements
10- No bid security or guarantee is specified.
- Pricing: to be submitted per the pricing schedule in Annexure B; prices must be market-related. The price is scored out of 80 under the 80/20 system.
- No services may be rendered before an official NLC Purchase Order is issued.
- Rates must not exceed DPSA Hourly Fee Rates for Consultants for Model B Long Term (effective 1 July 2020). Reference: https://www.dpsa.gov.za/policy-updates/nlrrm/consultants_hourly_fee_rates
- Pricing must be firm for the duration of the contract – no price increases or adjustments allowed.
- Disbursements (e.g. copies) will be repaid at standard and actual fees incurred.
- The pricing schedule includes two tables:
- Table 1: Consultancy fees for Project Leader/Director/Manager, Strategic Sourcing Specialist, Senior Buyer, Buyer, SCM Compliance Specialist, SCM Administrator.
- Table 2: Bid committees – Independent Bid Committee Member and Independent Bid Committee Chairperson.
- Table 3: Grand total hourly rate (VAT incl.) = [A] + [B].
Compliance & Regulatory
5- CSD registration: bidders must be registered on the Central Supplier Database and remain registered for the contract duration. Provide the CSD registration number and attach the CSD summary report.
- Joint venture: a signed JV agreement must be submitted if applicable.
- Occupational health: all employees and subcontractors must be covered under the Compensation for Occupational Injuries and Diseases Act; proof of registration and good standing with the Compensation Fund may be requested.
- National Industrial Participation Programme: applies where there is imported content; bidders must sign and submit the relevant SBD.
- No specific compliance requirements (CSD, tax, B-BBEE, CIDB, etc.) are stated in the document.
Health & Safety
1- No other specific health and safety requirements are stated.
Contractual Terms
9- The contract period is six months, starting from the date of appointment, SLA signature, or as directed.
- A binding contract only exists once an official NLC Purchase Order is issued.
- The bid is binding for 120 days from closing.
- The NLC may amend or withdraw the RFQ without liability.
- Bidders may be asked to present their proposal at their own cost.
- The NLC may conduct due diligence and site visits.
- Unless agreed, no services are rendered before a PO is issued.
- Personnel information will be processed per POPIA.
- Bidders must maintain ethical conduct; non-compliance can lead to disqualification, contract termination, or referral to authorities.
Evaluation criteria
3- The bid is evaluated under the PPPFA 80/20 system in stages: administrative compliance, mandatory compliance, technical evaluation (minimum 75/100), then price and specific goals (only top eight scoring bidders considered).
- Technical criteria include company SCM experience, reference letters, Project Lead experience, methodology, and deployment readiness.
- Specific goals award points for black, women, youth, and disability ownership.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
27 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Terms of reference for the appointment of a service provider for the provision of supply chain management resources services on an as and when required basis for a period of six (6) months.
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
30 October 2026 at 11:00
4
Days Left
Tender Published
26 October 2026
Tender was published
Tender Closing Date
30 October 2026 at 11:00
Final deadline for submission
National Lotteries Commission
Contact Information
www.nlcsa.org.za/Operating Provinces
Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
- Document read
- Compliance review
- Bid-ready summary
TOR FOR SCM RESOURCES - OCT 2026.pdf
75% Medium ConfidencePricing Schedule - RFQ SCM resources.pdf
60% Medium ConfidenceAI Analysis Summary
Recommended Actions
Pricing Schedule - RFQ SCM resources.pdf
TOR FOR SCM RESOURCES - OCT 2026.pdf
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TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF SUPPLY CHAIN MANAGEMENT RESOURCES SERVICES ON AN AS AND WHEN REQUIRED BASIS FOR A PERIOD OF SIX (6) MONTHS.
National Lotteries Commission tender in Gauteng. Closing 10/30/2026. TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF SUPPLY CHAIN MANAGEMENT RESOURCES SERVICES ON AN AS AND WHEN REQUIRE...
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How it Works
Organization
National Lotteries Commission
Contact Person
PENELOPE SOYINGWA
Phone
012-432-1470
[email protected]
Website
www.nlcsa.org.za/
Address
Block D, 333 Grosvenor St, Hatfield, Pretoria, 0083, South Africa
30 October 2026 at 11:00
Location
Gauteng
Closing Date
30 October 2026 at 11:00
Organization
National Lotteries Commission
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