Supply chain management resources services (6 months) – national lotteries commission

Closing date: 30 October 2026 at 11:00

Briefing session: none

Enquiries

• Contact: Penelope Soyingwa
• Role: Technical enquiries
• Email: [email protected]
• Telephone: 012 432 1414

SCM contact

• Contact: Supply Chain Management
• Email: [email protected]
• Telephone: 012 432 1300

Submission address: online via e-Tender portal

Submission method: online via the e-Tender portal only; no physical submissions will be accepted.

• Bids must be addressed to Supply Chain Management, NLC.
• Closing date and time: 30 October 2026 at 11:00. Late bids are rejected.
• Bids must remain valid for 120 days from the closing date.
• Bids must be submitted in English.
• Bidders must not be involved in more than one bid for this RFQ.
• Any material change in bidder control or composition after submission must be reported in writing to NLC SCM.
• Bidders are prohibited from canvassing NLC officers or employees between closing and award.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): the bid cover page, fully completed and signed.
• SBD 6.1 (Preference Points Claim): claims points under the 80/20 system.
• SBD 4 (Declaration of Interest): discloses any interest or connection with the state.
• POPIA consent form: original signed consent for processing personal information.
• CSD registration summary report as proof of registration.
• Valid SARS tax pin as proof of tax compliance.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• JV agreement (if bidder is a joint venture).
• Pricing schedule for all resources (market-related).
• Project Lead qualification certificate (NQF Level 7 in SCM or equivalent).

The bid is evaluated under the PPPFA 80/20 preference point system.

Stages of evaluation:

• Stage 1: RFQ closing date and submission instructions.
• Stage 2: Administrative compliance (SBD 1, SBD 6.1, CSD report, tax pin, POPIA consent, B-BBEE certificate/affidavit).
• Stage 3: Mandatory compliance — failure to submit any mandatory document (JV agreement, SBD 4, pricing schedule, Project Lead qualification) leads to disqualification.
• Stage 4: Technical/functionality evaluation (total 100 points) with a minimum qualifying score of 75.
• Stage 5: Price (80 points) and specific goals (20 points) — only bidders scoring at least 75 in Stage 4 proceed; the top eight highest-scoring bidders on price and specific goals are considered.
• Stage 6: Due diligence by NLC.
• Stage 7: Contract negotiation and award; bidders may be asked for best and final offers.

Technical criteria (each rated 0-5, weighted as shown):

• A. Company experience: 30 weight — years providing SCM resources.
• B. Reference letters: 30 weight — letters from public sector clients within last 5 years (see scale).
• C. Project Lead experience: 20 weight — rated on years of SCM experience and an SCM-related degree.
• D. Methodology and approach: 20 weight — quality of tender process and compliance review methodology.
• E. Deployment readiness: bonus/part of technical — days to deploy resources (0-5 scale).

Specific goals (total 20 points):

• Black ownership: 100% = 8 points; 51-99% = 4; <51% = 0.
• Women ownership: 100% = 4; 30-99% = 2; <30% = 0.
• Black youth ownership: 100% = 4; 30-99% = 2; <30% = 0.
• Disability ownership: ≥20% = 4; >10% but <20% = 2; <10% = 0.

Minimum qualifying score: 75/100 on technical evaluation.

The NLC seeks a service provider to supply suitably qualified supply chain management (SCM) resources on an as-and-when-required basis for six months.

Scope of work:

• Work collaboratively with the existing NLC SCM team.
• Facilitate procurement and contracting services, manage demand plans, and provide strategic sourcing advice.
• Support bid committees and governance structures.
• Develop and update SCM policies, procedures, and templates.
• Monitor compliance and provide reports.
• Assist with enterprise and supplier development strategy.
• Resources to be based at NLC Head Office (Hatfield Gardens) and available for short-term deployment countrywide.

Required resources and minimum qualifications:

• Project Lead: SCM-related degree or equivalent; CIPS/SAPICS membership; minimum 8 years public sector SCM experience.
• Strategic Sourcing Specialist: SCM-related degree; CIPS/SAPICS; minimum 5 years public sector SCM experience.
• Senior Buyer: SCM-related degree; minimum 5 years public sector sourcing experience.
• Buyer: SCM National Diploma or CIPS diploma; minimum 3 years public sector sourcing experience.
• SCM Compliance Specialist: SCM-related qualification; experience in compliance reviews and record-keeping.
• SCM Administrator: minimum 3 years administrative experience in procurement; certificate/diploma in SCM advantageous.
• Independent Bid Committee members: from a database of specialists, remunerated per National Treasury rates.

Bidders must provide a detailed methodology for running a tender process in a public entity and for applying a compliance review to RFQ processes. The methodology is scored on a scale of 0-5 based on how well-documented, clear, structured, and comprehensive it is, including use of visual aids and examples. No methodology submission scores 0.

Required personnel experience and qualifications:

• Project Lead: SCM degree, CIPS/SAPICS, 8+ years public sector SCM.
• Strategic Sourcing Specialist: SCM degree, CIPS/SAPICS, 5+ years.
• Senior Buyer: SCM degree, 5+ years.
• Buyer: SCM National Diploma or CIPS diploma, 3+ years.
• SCM Compliance Specialist: SCM qualification, experience in compliance.
• SCM Administrator: 3+ years admin in procurement.
• Independent Bid Committee members: specialists from a database, paid per National Treasury rates.

Copies of qualifications and memberships must be submitted. Replacement resources must have equivalent qualifications and experience.

The pricing schedule is provided in Annexure B. Bidders must complete it fully for all resources; the price must be market-related. Price is scored out of 80 under the 80/20 system. Failure to complete the pricing schedule leads to disqualification.

No bid security or guarantee is specified.

Pricing: to be submitted per the pricing schedule in Annexure B; prices must be market-related. The price is scored out of 80 under the 80/20 system.

No services may be rendered before an official NLC Purchase Order is issued.

Mandatory registrations and documents:

• CSD registration: bidders must be registered on the Central Supplier Database and remain registered for the contract duration. Provide the CSD registration number and attach the CSD summary report.
• Tax compliance: bidder must be tax compliant at submission and for the contract duration; provide a valid SARS Tax Pin. Unincorporated consortia/JVs must each provide their own tax status.
• B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) is required to claim preference points.
• Joint venture: a signed JV agreement must be submitted if applicable.
• Project Lead qualification: NQF Level 7 in SCM or equivalent (copy of certificate required).
• Occupational health: all employees and subcontractors must be covered under the Compensation for Occupational Injuries and Diseases Act; proof of registration and good standing with the Compensation Fund may be requested.
• National Industrial Participation Programme: applies where there is imported content; bidders must sign and submit the relevant SBD.

All employees and subcontractors must be covered under the Compensation for Occupational Injuries and Diseases Act for the duration of the bid and contract. Proof of registration and good standing with the Compensation Fund may be required. No other specific health and safety requirements are stated.

The contract period is six months, starting from the date of appointment, SLA signature, or as directed. A binding contract only exists once an official NLC Purchase Order is issued. The bid is binding for 120 days from closing. The NLC may amend or withdraw the RFQ without liability. Bidders may be asked to present their proposal at their own cost. The NLC may conduct due diligence and site visits. Unless agreed, no services are rendered before a PO is issued. Personnel information will be processed per POPIA. Bidders must maintain ethical conduct; non-compliance can lead to disqualification, contract termination, or referral to authorities.

The bid is evaluated under the PPPFA 80/20 system in stages: administrative compliance, mandatory compliance, technical evaluation (minimum 75/100), then price and specific goals (only top eight scoring bidders considered). Technical criteria include company SCM experience, reference letters, Project Lead experience, methodology, and deployment readiness. Specific goals award points for black, women, youth, and disability ownership.