Tender Application Workspace for

• Submission method: email
• Submission email: [email protected]
• Closing: 30 October 2026 at 10:00
• Alternative delivery point: bid box at NYDA, 7 Naivasha Road, Sunninghill
• Format: bids must be submitted on the official forms provided and may not be re-typed
• Late bids: not accepted
• Returnable documents (all mandatory)
• Proof of good standing with SARS, verified through the CSD or a SARS eFiling PIN
• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page
• SBD 4 (Bidder's Disclosure): discloses any interest of directors, members or shareholders in the state or in the procuring institution; a declared or identified conflict of interest makes the bid non-responsive
• Completed and signed pricing schedule on the template provided
• SBD 6.1 (Preference Points Claim) together with a B-BBEE certificate or sworn affidavit, where specific goal points are claimed
• Proof of authority to sign, such as a company resolution
• Disqualification risks
• Any mandatory document omitted or left unsigned
• Bids received after the closing time
• Any attempt to solicit or canvass information about the bid from NYDA employees or agents between submission and award

• Stage 1 — administrative compliance: bids are checked against the quotation requirements and conditions; bids with obvious deviations are eliminated.
• Stage 2 — price and specific goals: evaluated only for bidders that pass Stage 1.
• Award: made to the bidder with the highest total points, at NYDA's sole discretion; NYDA may award in full or in part and is not obliged to accept the lowest price.
• Preference point system: 80/20
• Price: 80 points
• Specific goals: 20 points
• Specific goals points
• Youth-owned institutions: 10
• Women-owned institutions: 5
• Ownership by persons with disabilities: 5
• Claiming points
• Bidders must indicate on SBD 6.1 how points are claimed for each preference point system.
• A B-BBEE certificate or sworn affidavit must be attached.
• Failure to submit the required proof means the specific goal points are not claimed.
• NYDA may require a bidder to substantiate any preference claim before or after adjudication.

• Scope: supply and delivery of stationery to the NYDA Kimberley office.
• Delivery address: Cnr Du Toitspan & Phakamile Mabija Roads, Perm Building, 2nd Floor, Kimberley, 8301.
• Items and quantities
• Packaging buff tape, brown x4 and clear x4 — 8
• Heavy duty double-sided tape — 4
• Treeline 16.5 cm orange scissors — 6
• Treeline full strip staplers — 8
• Treeline staples 26/6, 5 000 per box — 11 boxes
• 40 g glue sticks — 5
• A4 notebooks, feint and margin — 15
• 30 cm rulers — 15
• Erasers — 5
• Highlighters, wallet of 4 — 10
• Sharpened HB pencils, 12 per pack — 4 boxes
• Staple removers — 5
• Artline EK700 fine permanent markers, assorted colours, box of 12 — 5 boxes
• Whiteboard markers, wallet of 4 — 5
• Croxley flip chart pads 590 mm x 840 mm, 50 sheets punched — 12
• Bostik Prestik 100 g — 6
• Whiteboard certificate material paper, pack of 100 — 6 packs

+ 7 more requirements in the full document analysis

• Pricing must be submitted on the schedule provided in the RFQ.
• The completed schedule must be signed and show the company name and the capacity of the signatory.

• Pricing format
• Itemised pricing schedule on the template provided: a unit price and a total price excluding VAT for each of the 25 line items.
• The schedule must show the total excluding VAT, the VAT amount, and the total including VAT.
• The completed schedule must carry the company name, the signature of the bidder and the capacity in which it is signed.
• A completed and signed pricing schedule is a mandatory returnable document; bids without it are non-responsive.
• No goods may be delivered and no service rendered without a purchase order; deliveries or services without a purchase order will not be paid.

• Registration and tax
• A CSD number must be provided where no tax compliance status is available.
• Consortia, joint ventures and subcontractors must each submit a separate tax compliance status certificate, PIN or CSD number.
• Mandatory forms
• SBD 7 (Contract Form): to be completed and signed by the successful bidder.
• Exclusions
• Bids from persons in the service of the state, or from companies whose directors or close corporation members are in the service of the state, will not be considered.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• An appointed supplier that outsources work must not appoint a person or company owned by a state employee; non-compliance leads to disqualification and cancellation of the purchase order or contract.

• Evaluation runs in two stages.
• Stage 1 checks administrative compliance and eliminates bids with obvious deviations from the quotation requirements.
• Stage 2 scores price and specific goals, and is applied only to bidders that pass Stage 1.
• The 80/20 preference point system applies: 80 points for price and 20 points for specific goals.
• The bidder with the highest total points is awarded the business, subject to NYDA's discretion to award in full or in part.