Supply and delivery of stationery — nyda kimberley office (RFQ2026/098/6419/NYDA)

Closing date and time: 30 October 2026 at 10:00

Enquiries (bidding procedure and technical)

• Contact: Ms Linda Mdlalose
• Telephone: 087 284 6235
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Issuing office

National Youth Development Agency

7 Naivasha Road

Sunninghill

2191

Delivery address

Cnr Du Toitspan & Phakamile Mabija Roads

Perm Building, 2nd Floor

Kimberley, 8301

Submission method: email

Submission email: [email protected]

Closing: 30 October 2026 at 10:00

Alternative delivery point: bid box at NYDA, 7 Naivasha Road, Sunninghill

Format: bids must be submitted on the official forms provided and may not be re-typed

Late bids: not accepted

Returnable documents (all mandatory)

• Proof of good standing with SARS, verified through the CSD or a SARS eFiling PIN
• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page
• SBD 4 (Bidder's Disclosure): discloses any interest of directors, members or shareholders in the state or in the procuring institution; a declared or identified conflict of interest makes the bid non-responsive
• Completed and signed pricing schedule on the template provided
• SBD 6.1 (Preference Points Claim) together with a B-BBEE certificate or sworn affidavit, where specific goal points are claimed
• Proof of authority to sign, such as a company resolution

Disqualification risks

• Any mandatory document omitted or left unsigned
• Bids received after the closing time
• Any attempt to solicit or canvass information about the bid from NYDA employees or agents between submission and award

Stages

• Stage 1 — administrative compliance: bids are checked against the quotation requirements and conditions; bids with obvious deviations are eliminated.
• Stage 2 — price and specific goals: evaluated only for bidders that pass Stage 1.
• Award: made to the bidder with the highest total points, at NYDA's sole discretion; NYDA may award in full or in part and is not obliged to accept the lowest price.

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points

Specific goals points

• Youth-owned institutions: 10
• Women-owned institutions: 5
• Ownership by persons with disabilities: 5

Claiming points

• Bidders must indicate on SBD 6.1 how points are claimed for each preference point system.
• A B-BBEE certificate or sworn affidavit must be attached.
• Failure to submit the required proof means the specific goal points are not claimed.
• NYDA may require a bidder to substantiate any preference claim before or after adjudication.

Scope: supply and delivery of stationery to the NYDA Kimberley office.

Delivery address: Cnr Du Toitspan & Phakamile Mabija Roads, Perm Building, 2nd Floor, Kimberley, 8301.

Items and quantities

1. Packaging buff tape, brown x4 and clear x4 — 8
2. Heavy duty double-sided tape — 4
3. Treeline 16.5 cm orange scissors — 6
4. Treeline full strip staplers — 8
5. Treeline staples 26/6, 5 000 per box — 11 boxes
6. Heavy duty staples 23/23, 1 000 per box — 2 boxes
7. 40 g glue sticks — 5
8. A4 notebooks, feint and margin — 15
9. 30 cm rulers — 15
10. Erasers — 5
11. Highlighters, wallet of 4 — 10
12. Sharpened HB pencils, 12 per pack — 4 boxes
13. Staple removers — 5
14. Artline EK700 fine permanent markers, assorted colours, box of 12 — 5 boxes
15. Whiteboard markers, wallet of 4 — 5
16. Croxley flip chart pads 590 mm x 840 mm, 50 sheets punched — 12
17. Bostik Prestik 100 g — 6
18. Whiteboard certificate material paper, pack of 100 — 6 packs
19. Adhesive sticky notes 76 mm x 76 mm, pack of 6 x 100 sheets — 5
20. Correction pens — 4
21. A4 PVC clipboards — 5
22. A4 lever arch files — 20
23. Treeline cube refills 100 x 100 mm — 8
24. Cube holders 100 x 100 mm — 10
25. A4 white printing paper, box of 5 reams (2 500 sheets) — 15 boxes

Pricing must be submitted on the schedule provided in the RFQ. Each of the 25 line items requires a unit price and a total price excluding VAT. The schedule must then show the total excluding VAT, the VAT amount, and the total including VAT. The completed schedule must be signed and show the company name and the capacity of the signatory.

A completed and signed pricing schedule on the template provided is a mandatory returnable document; a bid without it is non-responsive.

Pricing format

• Itemised pricing schedule on the template provided: a unit price and a total price excluding VAT for each of the 25 line items.
• The schedule must show the total excluding VAT, the VAT amount, and the total including VAT.
• The completed schedule must carry the company name, the signature of the bidder and the capacity in which it is signed.
• A completed and signed pricing schedule is a mandatory returnable document; bids without it are non-responsive.

Payment

• No goods may be delivered and no service rendered without a purchase order; deliveries or services without a purchase order will not be paid.

Registration and tax

• Bidders must be in good standing with SARS; status is verified through the CSD or a SARS eFiling PIN before award.
• A CSD number must be provided where no tax compliance status is available.
• Consortia, joint ventures and subcontractors must each submit a separate tax compliance status certificate, PIN or CSD number.

B-bbee

• A B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.
• Points are claimed on SBD 6.1.

Mandatory forms

• SBD 1 (Invitation to Bid): signed bidder and contact details.
• SBD 4 (Bidder's Disclosure): discloses state employment or any relationship with the procuring institution; a conflict of interest makes the bid non-responsive.
• SBD 6.1 (Preference Points Claim): claims specific goal points.
• SBD 7 (Contract Form): to be completed and signed by the successful bidder.
• Proof of authority to sign, such as a company resolution.

Exclusions

• Bids from persons in the service of the state, or from companies whose directors or close corporation members are in the service of the state, will not be considered.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• An appointed supplier that outsources work must not appoint a person or company owned by a state employee; non-compliance leads to disqualification and cancellation of the purchase order or contract.

Evaluation runs in two stages. Stage 1 checks administrative compliance and eliminates bids with obvious deviations from the quotation requirements. Stage 2 scores price and specific goals, and is applied only to bidders that pass Stage 1.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. The specific goal points are 10 for youth-owned institutions, 5 for women-owned institutions and 5 for ownership by persons with disabilities.

Points are claimed on SBD 6.1 and must be supported by a B-BBEE certificate or sworn affidavit; without that proof the specific goal points are not awarded. The bidder with the highest total points is awarded the business, subject to NYDA's discretion to award in full or in part.