Cutting of grass and litter picking – kwadukuza municipality tender (3 years)

Tender documents available: 29 October 2026 at 10:00

Deadline for purchasing and collecting tender documents: 16 November 2026 at 15:00

Compulsory clarification meeting: 17 November 2026 at 10:00 at KwaDukuza Town Hall, Front Entrance at 104 King Shaka Street Only, KwaDukuza, 4450 (doors close at 10:00 sharp)

Closing time and date: 12:00 on 1 December 2026

Collection of tender documents: Administration Officer Nomthandazo Nene, telephone 032 437 5583, Office of the Executive Director: Community Services and Public Amenities, Office No 38, Lavoipierre Building, 2 Industria Crescent, KwaDukuza

Technical queries: Ché Gopi, telephone 032 437 5113, email [email protected]

Payment office: Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza

Submission tender box: KwaDukuza Municipal SCM/Stores Offices, Lavoipierre Building, 2 Industria Crescent, KwaDukuza

Submission method: Two independently sealed envelopes, one marked "Stage 1: Technical Proposal" and the other "Stage 2: Financial Proposal", each with the tender number MN 68/2026, placed in the tender box at KwaDukuza Municipal SCM/Stores Offices, Lavoipierre Building, 2 Industria Crescent, KwaDukuza, by 12:00 on 1 December 2026.

Required documents (returnable forms):

• All applicable Municipal Bidding Documents (MBDs) must be completed and signed.
• Proof of payment for tender document purchase (non-refundable R318.00).
• Special confirmation document (Annexure G) completed and stamped by the Ward Councillor confirming the director's physical/residential address.
• Municipal account/utility bill showing the business and directors are not in arrears, or a landlord's letter, Ward Councillor's letter, or affidavit confirming exemption from municipal rates.
• Proof of specific goals claims (EME/QSE 51% black-owned or KwaDukuza-based service provider) to earn preference points.
• Valid Tax Clearance Certificate (verified against CSD).

Disqualification risks:

• Failure to attend the compulsory clarification meeting.
• Failure to attend the clarification meeting on time (doors close at 10:00 sharp).
• Submission of late, electronic, or faxed tenders.
• Missing any required returnable document or providing incorrect information.
• Non-compliance with any stated criteria renders the bid non-responsive.

Evaluation and adjudication follows a two-stage process: Stage 1 (Technical) and Stage 2 (Financial).

Preference point system: 80/20 under Preferential Procurement Regulations, 2022.

Specific goals points (up to 20 points):

• 10 points for being an EME or QSE at least 51% black-owned.
• 10 points for being a service provider within the KwaDukuza Municipal jurisdiction.

Proof must be submitted; failure results in zero points for those goals.

Minimum qualifying score: 70 points (out of 100) to be considered for further evaluation.

Only one zone will be awarded to any one contractor, regardless of number of zones tendered.

Scope: Cutting of grass and litter picking within Zone 13.1, Ward 17 of the KwaDukuza Municipality, for a period of three years.

The service covers grass cutting and litter collection within the specified zone/ward.

Council's Supply Chain Management Policy, MFMA, and Preferential Procurement Policy apply.

Regulation 27(2) of the Supply Chain Regulations applies (brand names or equivalent).

Prices must be firm and inclusive of VAT.

Non-refundable tender document fee: R318.00 (incl. VAT) payable before collection, by cash or EFT.

For EFT, use reference MN 68/2026.

Bank details: Account Name: KDM Primary Account; Account Type: Cheque; Bank: ABSA; Account Number: 4087627126; Branch: Public Sector – KZN; Branch Code: 632005.

For tenders exceeding R4 million, bidders must subcontract 30% of the contract value to an EME or QSE at least 51% owned by black people within the KwaDukuza Municipality jurisdiction.

Tender offer validity period: 365 consecutive days.

CSD registration: Service providers must be registered on the National Treasury's Central Supplier Database (CSD).

Tax compliance: Valid Tax Clearance Certificate issued by SARS, verified against CSD.

Municipal arrears: Must not be in arrears with municipal services (rates, electricity, water); proof required as above.

No person in the service of any organ of state may bid.

Screening against National Treasury's Defaulters Database.

Attendance of compulsory clarification meeting.

Completion of all applicable MBD forms.

Specific goals proof required for preference points.

Joint venture: Council reserves the right to require preferred bidders to form a joint venture with a BEE company.