Supply and delivery of raw rubber chutes spares – 5-Year tender for matla power station (national)

The Eskom Supplier Integrity Pact is applicable to Eskom Holdings SOC Ltd (including all wholly owned subsidiaries) and all existing and potential suppliers. The pact prescribes ethical behaviour in interactions between Eskom and its suppliers, requiring that all parties act with integrity and in accordance with South African laws and constitutional principles of fairness, transparency, equity, cost effectiveness and competitiveness. It supplements other relevant commercial and ethics policies.

No tender-specific dates are stated in this document. The document is the Eskom Supplier Integrity Pact, not the tender invitation.

Ethics reporting contacts:

• Email: [email protected]
• Email: [email protected]
• Toll-free hotline: 0800 11 27 22

Returnable documents:

• Eskom Supplier Integrity Declaration Form: must be completed, signed and submitted with the bid. It incorporates a Declaration of Fair Tendering Practices and requires disclosure of any interest or relationship with Eskom employees or directors.
• Non-Disclosure Agreement (NDA): required where the supplier may have access to confidential information.

Disqualification risks:

• Failure to submit the Integrity Declaration Form.
• Misrepresentation, false certifications or forged documents.
• Collusive tendering, under-pricing or bid rigging.
• Offering gifts or business courtesies exceeding R1,500 to Eskom employees or directors.

Eligibility requirements:

• Must be registered as a vendor on the Eskom Vendor Database.
• Must complete and submit the Eskom Supplier Integrity Declaration Form.
• Must disclose any interest or relationship with Eskom employees or directors.
• Must not have a conflict of interest as defined in the Integrity Pact.
• Must not be restricted or suspended from doing business with Eskom, nor listed on the National Treasury's List of Restricted Suppliers.
• Must comply with all applicable South African laws, including the Employment Equity Act.
• Must not engage in dishonest, fraudulent, corrupt or illegal practices.

No scoring or preference point system is stated in this document.

This document is the Eskom Supplier Integrity Pact, a general integrity and ethics framework applicable to all Eskom suppliers. It does not contain tender-specific technical specifications for the supply of Raw Rubber Chutes Spares.

Gifts and business courtesies:

• Must not exceed R1,500 in value.
• Must not be of such a nature as to place an Eskom employee or director under obligation or improperly influence the recipient.

Mandatory compliance:

• Registration on the Eskom Vendor Database.
• Completion and submission of the Eskom Supplier Integrity Declaration Form.
• Disclosure of any interest or relationship with Eskom employees or directors.
• No conflict of interest as defined in the Integrity Pact.
• No restriction or suspension from doing business with Eskom, and not listed on the National Treasury's List of Restricted Suppliers.
• Compliance with all applicable South African laws, including the Employment Equity Act.
• No dishonest, fraudulent, corrupt or illegal practices.
• No collusive or fraudulent agreements with other tenderers.
• No gifts or business courtesies exceeding R1,500 to Eskom employees or directors.

Suppliers must maintain an impeachable standard of integrity, prevent dishonest or corrupt practices, and comply with Eskom's policies. They must not disclose confidential information without consent, must not misrepresent information or submit false certifications, and must avoid relationships with Eskom employees that could be perceived as conflicting. Gifts must not exceed R1500 and must not improperly influence Eskom staff. Suppliers must not engage in collusive or fraudulent dealings with other tenderers. Eskom may impose sanctions, including suspension from the vendor database and referral to National Treasury for restricted supplier listing. Eskom employees must declare interests and are prohibited from having personal interests in Eskom contracts. The pact is governed by South African law and remains valid until replaced.

Supply and delivery of Raw Rubber Chutes Spares for Matla Power Station, for a period of five years on an as-and-when-required basis. Tender number E3524GXMPMAT. Issue date 14 September 2026. Closing date 30 October 2026 at 10:00. Tender validity 180 days.

Closing date: 30 October 2026 at 10:00

Clarification meeting (non-compulsory): 06 October 2026 at 11:00, via MS Teams

• Link: https://teams.microsoft.com/meet/345274757489997?p=pqfqjKHatWGzyGnTQ7
• Meeting ID: 370 335 257 780 881
• Passcode: ne2vi7h6
• Confirmation of attendance required by 30 September 2026, stating company name, representative name and contact details, to [email protected]

Clarification queries deadline: 5 working days before tender submission deadline (i.e., by 23 October 2026).

Non-compulsory clarification meeting on 06 October 2026 at 11:00 via MS Teams. Link: https://teams.microsoft.com/meet/345274757489997?p=pqfqjKHatWGzyGnTQ7, Meeting ID: 370 335 257 780 881, Passcode: ne2vi7h6. Confirm attendance by 30 September 2026 to [email protected].

Eskom Representative (SCM):

• Name: Boitumelo Molapo
• Email: [email protected]
• Telephone: not provided

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission: via Eskom E-Tendering system / Eskom Tender Bulletin (no physical address provided).

Submission method: electronic only, via the Eskom E-Tendering system / Eskom Tender Bulletin.

• Upload all documents in PDF format under the folders Technical, Commercial, Financial, and Other.
• The price list must be submitted in PDF and a copy in Excel format.
• Maximum upload size per document: 500 MB; total submission restricted to 4 GB.
• No zip/condensed files and no hard copies accepted.
• If resubmitting, only the latest version is accepted; earlier versions become null and void.
• Ensure the submission status is marked as complete.
• Late tenders will not be accepted.

Mandatory returnables (disqualifiable if missing, incomplete, or unsigned at closing):

• Annexure A: Authorisation Form — confirms the signatory's authority to bind the bidder; attach certified resolution/power of attorney as applicable.
• Annexure B: Acknowledgement Form — confirms receipt and completeness of tender documents.
• Annexure C: Tenderer's Particulars — bidder identity and contact details.
• Annexure D: Integrity Declaration Form — commits to the Supplier Integrity Pact.
• Annexure E: CPA Requirements for Local Goods/Services (if applicable).
• Annexure F: CPA(IG) for Foreign Goods/Services (if applicable).
• Annexure G1–G4: SBD 6.2 Declaration Certificate for Local Production and Content, with supporting schedules (only if designated materials are included).
• Annexure H: SBD 1 Invitation to Bid — completed by all tenderers, including foreign suppliers.
• Annexure I: SBD 6.1 Preference Points Claim Form under PPPFA 2022 regulations.
• Annexure J: SBD 4 Bidders Disclosure — discloses any state employment or connection.
• Tax Evaluation Questionnaire — determines if the entity is a personal service provider for PAYE.
• E-tendering Help Manual acknowledgement form.
• Completed pricing schedule (PDF and Excel copy).
• NEC or other Contract, completed.

Returnables required at closing but non-disqualifiable (5 working days to rectify if requested):

• Tax clearance certificate (for local tenderers not on CSD or without SARS PIN, and foreign tenderers with SA footprint).
• Proof of compliance with Employment Equity Act (for designated employers, SA tenderers only).

Returnables required prior to contract award:

• CSD registration (CSD number/report).
• COIDA certificate of good standing or proof of application (SA tenderers only).
• SHEQ requirements as attached.
• Due diligence: latest approved annual financial statements of the tendering company (not parent), including signed director's report, auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes.
• For SA entities not audited: signed public interest score, copies of ITA34C for current and previous years.
• For unincorporated JV or SPV: each partner's annual financial statements.

Disqualification risks:

• Missing, incomplete, or unsigned mandatory returnables at closing.
• Submitting more than one tender (individually or as JV partner).
• Conflict of interest (common controlling partner, access to another tenderer's information).
• Tender signed by non-authorised person.
• Being restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom.
• Sub-contracting 100% of the scope of work.
• Submitting a tender from a country on international sanctions lists.
• JV/consortium agreement not stating joint and several liability.

Evaluation stages:

1. Basic compliance: meet eligibility criteria, submit complete tender with commercial, financial and technical information, and submit mandatory returnables by the deadline.
2. Functionality/Technical evaluation: per the attached Technical Evaluation (Functionality) requirements. Bidders must submit the required evidence at closing; failure to submit results in zero for that criterion.
3. Price evaluation: prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis. Prices scored out of 80 or 90 points.
4. Specific Goals (PPPFA): scored out of 20 or 10 points. If no evidence submitted, bidder is not disqualified but scores 0 for that goal.
5. Ranking: total score = Price points + Specific Goals points, ranked highest to lowest using the 90/10 or 80/20 system.

Objective criteria may apply (see attached SDL & I Requirements); Eskom may award to a tenderer other than the highest scorer if objective criteria justify.

Contractual requirements (CSD registration, SHEQ, CSI 2%) are not evaluation criteria; they are assessed after ranking and must be met prior to award.

Scope: Supply and delivery of Raw Rubber Chutes Spares for Matla Power Station.

• Contract period: five (5) years, on an as-and-when-required basis.
• Tender number: E3524GXMPMAT.
• Tender validity: 180 days.
• The tender is for the whole of the contract; alternative tenders are not allowed.
• Detailed scope of work is attached as Annexure (Scope of Work).
• Quality, safety, and environmental requirements are specified in the attached SHEQ requirements.

Bidders must submit company background and latest approved annual financial statements (no draft or management accounts). For SA entities not audited, provide signed public interest score and ITA34C for current and previous years. Proof of board resolution authorising the signatory is required.

Quality requirements are specified in the attached SHEQ requirements. Bidders must comply with these and submit evidence as required.

Pricing schedule/BOQ must be submitted in PDF and Excel format. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies. Prices scored out of 80 or 90 points.

Payment terms:

• Contracts valued below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts valued above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Pricing:

• Pricing schedule/BOQ to be submitted in PDF and Excel format.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

No bid security, performance security, or guarantees are specified (N/A).

Mandatory contractual requirements (prior to award):

• CSD registration (CSD number/report).

Additional contractual requirements:

• SHEQ requirements (as attached).
• CSI 2% (Corporate Social Investment contribution).

Safety:

• COIDA certificate of good standing or proof of application from the Compensation Fund or licensed insurer (SA tenderers only).

Tax compliance:

• Local tenderers must provide SARS e-filing PIN or CSD number for verification; otherwise a certified tax clearance certificate is required.
• Foreign tenderers with SA footprint must provide tax clearance certificate if not on CSD.
• Foreign suppliers with no SA footprint: no tax compliance proof required, but must complete SBD 1.

Employment Equity:

• Designated employers (as per Employment Equity Act) must provide proof of compliance, including submission of EE report to the Department of Labour (SA tenderers only).

B-bbee:

• Proof of B-BBEE status level contributor required (certificate, sworn affidavit, or other prescribed requirement).
• SBD 6.1 Preference Points Claim Form must be submitted.

CIDB: Not applicable (no CIDB grading required).

Local production and content:

• SBD 6.2 and Annexures G1–G4 required if designated materials are included.

Safety requirements are specified in the attached SHEQ requirements. South African tenderers must provide COIDA certificate of good standing or proof of application.

Contract conditions: NEC3 Supply Contract, Main Option A (priced contract with price list), with W1 dispute resolution procedure.

Secondary options: X1 (price adjustment for inflation), X2 (change in law), X7 (delayed damages), X17 (low service damage), and Z (additional conditions).

Contract duration: five years, as-and-when-required.

Eskom's standard payment terms apply (30 days for contracts below R50m, 60 days for above).

Failure to meet stipulated contractual requirements may result in disqualification.

Subcontracting with subsidiary companies is discouraged; must be declared if done.

Eligibility: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers from countries on international sanctions lists are ineligible. Submitting more than one tender, conflict of interest, or subcontracting 100% of scope leads to disqualification. JV/consortium must have agreement stating joint and several liability. Mandatory returnables must be submitted by closing or tender is disqualified.

Functionality/Technical evaluation per attached Technical Evaluation (Functionality) requirements. Prices scored out of 80 or 90 points. Ranking using 90/10 or 80/20 preferential point system. Contractual requirements are not evaluation criteria.

Ethics Office advice line: +27 11 800 3187/3189

Email: [email protected]

Fax: 086 663 4120

Whistle blowing hotline: 0800 11 27 22

Bidders must comply with Eskom's Code of Ethics and applicable Eskom policies and legislation. Suppliers are required to receive the Code of Ethics brochure as part of contract documentation.

Returnable documents:

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (Eskom Identifier 240-43921804 Rev 5) must be completed, signed by an authorised person (CEO/Director/Managing Director), and witnessed by two witnesses.

Bidders must comply with the OHS requirements listed in Annexure B. Non-compliance with OHS requirements will result in penalties. The main supplier is accountable for the OHS compliance of its subcontractors and must provide evidence of its subcontractor selection process and references if requested by Eskom.

OHS compliance requirements:

• Comply with Eskom Contractor Health and Safety Requirements Standard 32-136.
• Comply with the provided OHS specification/requirements.
• Comply with the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• Penalties will be enforced for non-conformance with Eskom and/or statutory OHS requirements.
• All employees (contractors/suppliers) must undergo the relevant Eskom induction.
• The main contractor/supplier must:
• Demonstrate the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to the appointment of contractors or suppliers for the commencement of work.
• Ensure that contractors/suppliers have adequate resources and competencies.
• Be accountable for the management of its contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes.
• Provide copies of testimonials/references and contact details of clients (including Eskom) for previous similar work, if requested by Eskom.

OHS compliance obligations:

• Comply with Eskom Contractor Health and Safety Requirements Standard 32-136, the provided OHS specification, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.
• Penalties will be enforced for non-conformance.
• All employees must undergo relevant Eskom induction.
• The main contractor must demonstrate its process for appointing contractors/suppliers, notify Eskom before appointment, ensure adequate resources and competencies, manage contractor compliance, monitor through audits, handle non-conformances, and may be required to provide testimonials/references.

Contractor management obligations:

• Demonstrate the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to the appointment of contractors or suppliers for the commencement of work.
• Ensure that contractors/suppliers have adequate resources and competencies.
• Be accountable for the management of its contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes.
• Eskom reserves the right to verify compliance and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for previous similar work.

Returnable documents:

• E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1): must be fully completed and submitted to Eskom within the prescribed period. Failure to do so renders the tenderer non-responsive and disqualified.

Submission method: via Eskom's e-Tendering Solution (electronic submission).

Mandatory returnable document: E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1). The form must be fully completed and submitted to Eskom within the prescribed period; failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

Submission of the fully completed E-Tendering Training Acknowledgement Form is mandatory. Failure to submit it within the prescribed period will render the tenderer non-responsive and disqualified from the procurement process.

Department: Supply Chain Management

No specific contact names, emails, or phone numbers are provided in the document.

Returnable documents:

• Form A (240-68099512): Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001. Must be completed, signed, and returned with the bid.
• Depending on the applicable quality category (1, 2, 3, or 4), submit the required quality documentation as listed in the List of Tender Returnables (240-12248652).
• All returnable documents must be submitted with the bid; failure to do so may disqualify the bid.

Evaluation stages:

• Bidders must complete and sign Form A to acknowledge acceptance of QM 58 and ISO 9001 requirements.
• Quality requirements are classified into four categories (1, 2, 3, 4); only one category applies per procurement. The applicable category is indicated in Form A.
• Category 1 requires: valid ISO 9001 certificate (or applicable QMS certificate), internal and external audit reports, documented QMS information (manual, policy, objectives, procedures), draft Contract Quality Plan, example ITP/QCP, documented information for control of externally provided processes, and management review records.
• Category 2 requires: objective evidence of a developed, implemented, and maintained QMS (quality manual, policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, corrective action procedure), audit reports, draft CQP, example ITP/QCP, and other documents.
• Eskom reserves the right to assess sub-supplier facilities and to require removal of personnel lacking relevant quality competences.

Scope: Supply and delivery of Raw Rubber Chutes Spares for a period of five (5) years on an as and when required basis for Matla Power Station.

The document is a Supplier Quality Management specification (QM 58) that sets minimum quality requirements for all Eskom suppliers. It applies to all Eskom divisions, subsidiaries, suppliers, and sub-suppliers, and forms part of all RFIs, RFQs, RFPs, and contracts.

Suppliers must develop, implement, maintain, and continually improve a quality management system (QMS) conforming to ISO 9001.

Preservation work plan development and plan execution performance evaluation of all parties engaged for provision of material transportation, handling, or storage services.

Oversight of material quality preservation plan preparation and plan execution performance at all work locations.

Development of a preservation programme records management process, in compliance with Eskom information management requirements, which comprehensively addresses generation, maintenance, and ready access by Eskom to all preservation programme records.

The supplier shall deploy a clearly defined documented programme providing for identification of all physical asset pre-operation preservation of quality requirements. 'Physical assets' include bulk materials, consumable items, equipment systems, system components, and any other procured or supplied materials or equipment transferred to project control, but not deployed for operational purposes.

Where project responsibility for equipment and materials management has been formally delegated, the supplier's preservation programme shall ensure clear and unambiguous communication of pre-operation preservation of goods quality requirements to sub-suppliers.

The supplier's preservation programme shall clearly and unambiguously document processes and procedures for efficient and effective monitoring of compliance with programme requirements.

Compliance monitoring shall commence with ensuring comprehensive consideration of preservation requirements in the engineering instruction and subsequent inclusion of said instruction in procurement documentation and shall be applicable until such time as equipment or materials have been incorporated in an operating or operational system or structure.

Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for management of preservation responsibilities between project functional areas (e.g., procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to construction) and between various subcontracted service providers.

Supplier engineering shall ensure that preservation requirements for scope of work systems, system components, equipment, materials, and other procured goods are clearly and unambiguously documented and communicated to project procurement, logistics, construction management, quality, security, and other project functional areas.

The supplier's preservation management programme shall clearly and unambiguously address temporary, long-term, and in-transit preservation requirements, including protection against atmospheric conditions, sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, and detailed procedures for application, use, monitoring, and maintenance of coatings, coverings, fasteners, lines, and other components for internal and external weather protection.

Quality Management System (QMS):

• Suppliers and sub-suppliers must develop, implement, maintain, and improve a formal QMS conforming to the latest ISO 9001 standard or applicable QMS standard.
• The QMS must include documented information as required by ISO 9001 (quality manual, plans, procedures, work instructions, method statements, etc.).
• Unless excluded, the QMS must carry a valid ISO 9001 certificate from an accredited certification body.
• Suppliers must inform Eskom of any proposed changes to the QMS or staff that will affect the quality system prior to implementation.
• Main suppliers must develop and implement a performance management programme for sub-suppliers, including verification of QMS, audits, surveillance, assessment of CQPs and QCPs, NC and defect management, inspection and test plans, risk management, documentation, and awareness/communication.

Quality Plans:

• Where specified, all individual products, services, and processes must have a documented, implemented, reviewed, and maintained contract/project quality plan and/or quality control plan (inspection and test plan).
• Production and service provision must be carried out in accordance with a documented and agreed CQP and/or QCP/ITP.

Contract Quality Plan (CQP):

• Main suppliers must require sub-suppliers to submit project/contract quality plans in accordance with project QMS processes.
• CQPs must be developed per ISO 10005 and include elements such as management of records, free access for inspection, final documentation submission, special processes (welding, NDE, etc.), personnel qualifications, storage and preservation instructions, quality monitoring activities, and communication channels.
• CQPs must comply with Eskom Quality Requirements Specifications and be submitted prior to work commencement (before initial kick-off or pre-fabrication meeting, whichever is earlier).
• Eskom template may be used as guideline if supplier does not have one.
• Personnel managing quality must be competent; Eskom may request removal of personnel lacking relevant competences.

Quality Control Plan (QCP/ITP):

• Suppliers must develop processes for monitoring and verification of scope of work activities.
• QCPs/ITPs must be prepared in sufficient detail, covering all quality-control activities chronologically from contract review through materials verification, manufacturing, fabrication, assembly, final testing, commissioning, hand-over documentation, and certification.
• QCPs/ITPs must be reviewed and accepted by Eskom before work begins; changes require Eskom agreement.
• QCPs/ITPs must include specific information such as contract number, description of work, sequence of operations, acceptance criteria, intervention points, and records to be generated.
• Sub-supplier QCPs/ITPs must comply with Eskom requirements; a separate QCP/ITP is required for each sub-supplier scope of work.
• Quality kick-off meetings and mandatory pre-inspection meetings are required. Eskom will develop the agenda and keep minutes.
• Eskom may appoint resident quality inspectors and any inspection agency; suppliers must not hinder their work.

Capability and Capacity Assessment:

• Suppliers providing products/services with high risk to operational sustainability, working on critical plant and equipment, supplying critical plant items, or providing special processes are subject to capability and capacity assessment.
• This applies to Generation Level 1 & 2 plant, Transmission and Distribution Power Plant & Control Plant, and Mega Projects.

Post-Contract Award:

• The supplier must submit a scope-specific CQP and other documents within 30 days (or as stated) after contract date, prior to work commencement.
• Monthly quality performance and management reports must be prepared and submitted to Eskom.

Special Processes:

• Special processes (e.g., welding, NDE) must be approved by an accredited body and proof of certification submitted to Eskom for review (e.g., Welding Management System based on ISO 3834).

No specific pricing schedule or payment terms are stated in the document.

No specific financial requirements (bid security, guarantees, retention, payment terms, or turnover) are stated in the document.

Quality Management System:

• Suppliers and sub-suppliers must have a formal QMS conforming to the latest ISO 9001 standard (or applicable QMS standard), unless specifically excluded per the quality category.
• Unless excluded, the QMS must carry a valid ISO 9001 certificate from an accredited certification body.
• For new products/services, industry recommended practices or applicable codes must be followed (e.g., UL 9540 or IEEE 1790 for BESS).
• Suppliers must complete and sign Form A (240-68099512) to acknowledge and commit to comply with Eskom Supplier Quality requirements.
• Suppliers must submit quality documentation as per the applicable category (1, 2, 3, or 4) using the List of Tender Returnables (240-12248652).
• Eskom reserves the right to assess sub-supplier facilities.
• Special processes (e.g., welding, NDE) must be approved by an accredited body and proof of certification submitted to Eskom for review (e.g., Welding Management System based on ISO 3834).

The document references Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy (32-727) as an informative reference. No specific health and safety requirements are detailed in this specification.

Rights of Access: Eskom shall be given access at all reasonable times before, during, and after manufacture and before delivery, construction, erection, and commissioning to measure, test, and inspect products and workmanship at supplier's premises and Eskom sites. Eskom reserves the right to suspend pending deliveries by issuing a cease delivery order for work not performed in accordance with specified requirements.

Preservation: The supplier must implement a preservation management programme covering all stages from transfer of ownership through storage and transit to final delivery. The programme must address protection against environmental conditions, special precautions for valves, motors, rotating equipment, piping, instrumentation, flange faces, gaskets, coatings, insulation, and other materials. Preservation requirements must be documented in purchase orders and communicated to all project functional areas. Eskom has free and unrestricted access to all preservation records for inspection and audit.

Management of Nonconformities: If the supplier fails to respond and rectify nonconforming products within stipulated contractual conditions, the Project Manager should apply contractual remedies in accordance with FIDIC/NEC contract. Repeated nonconformities within 6 months must be escalated to management review committees and, if unresolved, to the supplier review committee.

Pre-Contract Award Quality Requirements: Suppliers must complete and sign Form A to acknowledge and commit to comply with Eskom Supplier Quality requirements. Quality requirements are classified into four categories (1, 2, 3, 4). Category 1 requires submission of valid ISO 9001 certificate, audit reports, documented information for roles/responsibilities, draft CQP, example ITP/QCP, documented information for control of externally provided processes, and management review records. Category 2 requires objective evidence of a developed, implemented, and maintained QMS, including quality manual, policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and corrective action procedure, plus audit reports, draft CQP, example ITP/QCP, and other documents.

The document references the Supplier Quality Management: Tender Evaluation Scorecard (240-168873697) and the Guideline for QM 58 Selection Criteria (240-125473040), but does not provide the specific evaluation scoring or thresholds.

The contractor must complete the Environmental Contractors Assessment Form (Annexure A) for work at Matla Power Station. The form covers the scope of work, duration, hazardous substances, waste management, storage and workshop needs, permit/ROD requirements, waste transport, and non-conformance procedures.

Returnable documents: The completed Environmental Contractors Assessment Form (Annexure A) must be submitted with the bid. No other returnable forms are specified in the provided document.

Bidders must complete and submit the Environmental Contractors Assessment Form (Annexure A). No other eligibility criteria are stated in the provided document.

The contractor must complete the Environmental Contractors Assessment Form (Annexure A) covering:

• Scope of the contractor's work at Matla Power Station.
• Duration of the work at Matla Power Station.
• Use of hazardous chemical substances (e.g., oil, grease, SAF-Heavy, hydrochloric acid, cleaning materials, pesticides); if used, list them or attach a 16-point MSDS.
• Waste generation: notify Matla and specify waste type (e.g., hazardous, domestic).
• Need for hazardous chemical substance storage area.
• Need for workshop to execute the work.
• Whether work is due to Matla Permit or ROD (e.g., Water Use License, Waste Permit).
• Waste transportation: if transporting waste, supply transportation and disposal certificate to Matla Environmental department.
• Awareness of non-conformance procedure OMOP 2255 and polluter pays principles; corrective actions are the contractor's liability.

The contractor must complete the Environmental Contractors Assessment Form (Annexure A) covering: scope of work, duration, hazardous chemical substances (list or attach 16-point MSDS), waste generation and notification, hazardous substance storage, workshop needs, permit/ROD requirements, waste transportation and disposal certificate, and awareness of non-conformance procedure OMOP 2255 and polluter pays principles. Corrective actions are the contractor's liability.

No specific compliance requirements are stated in the provided document.

Eskom representative: Jabulani Mtsweni

Date issued: 02/09/2025

Returnable documents for evaluation:

• Form A: completed and signed.
• Quality file as per Category 1 quality requirements, including:

1. Proposed project-specific quality control plan for spares manufacturing (for non-standard spares).
2. Quality data book file index.
3. CV of the appointed QC with copies of qualifications.
4. Certificates of compliance and data books for all spares delivered.

Submission method and address not stated in this document.

Category 2 quality requirements are evaluated with an indicator of 1 (must be met).

Section A – Quality Management System (ISO 9001):

• Option 1: Valid ISO 9001 certification by an accredited body. Score = 4.
• Option 2: Documented QMS not certified but compliant with ISO 9001, including QMS manual, quality policy, quality objectives, control of documented information, control of nonconforming outputs, nonconformity and corrective action, and internal audit. Score = 7.

Section B – Evidence of QMS in operation (score = 4):

• Organization chart and responsibility matrix including quality management function.
• Control of externally provided processes, products and services (criteria for evaluation, selection, monitoring, re-evaluation).
• Latest internal management system audit report (with nonconformity and corrective action reports).
• Latest certification management system audit report not older than 12 months.
• Records of management review meetings.

Section C – Contract Quality Plan (score = 1):

• Draft Contract/Project Quality Plan specific to scope of work (ref ISO 10005).

Section D – Quality Control Plan (score = 1):

• Draft/example of Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar/previous work.

Section E – Additional requirements (score = 2):

• Form A completed and signed.
• Quality file as per Category 1 requirements.

Failure to submit the quality file or meet QC personnel qualifications may result in disqualification.

Supply and delivery of Raw Rubber Chutes Spares for a period of five (5) years on an as and when required basis for Matla Power Station.

All spares must be delivered with certificates of compliance and data books.

Quality file requirements (as per Category 1):

• Proposed project-specific quality control plan for spares manufacturing (for non-standard spares).
• Quality data book file index.
• CV of the appointed QC with copies of qualifications.
• All spares to be delivered with certificates of compliance and data books.

QC personnel minimum qualifications:

• 3 years' experience as QC on similar work.
• Grade 12 Certificate.
• N4 Certificate with a Trade test certificate or N. Diploma on work related trade.
• QMS training.
• SAQA Level 1 Quality Control Accreditation and SAQCC Visual Inspector Certification are added advantages.

B-BBEE Minimum Level: 1

Quality Management System requirements:

• Option 1: Valid ISO 9001 certification by an accredited body with relevant scope.
• Option 2: Documented QMS compliant with ISO 9001 (if not certified).

QC personnel minimum qualifications:

• 3 years' experience as QC on similar work.
• Grade 12 Certificate.
• N4 Certificate with a Trade test certificate or N. Diploma on work related trade.
• Quality Management System (QMS) training.
• SAQA Level 1 Quality Control Accreditation and SAQCC Visual Inspector Certification are added advantages.

Category 2 quality requirements are evaluated with an indicator of 1.

Section A – Quality Management System (ISO 9001):

• Option 1: Valid ISO 9001 certification by an accredited body. Score = 4.
• Option 2: Documented QMS not certified but compliant with ISO 9001, including QMS manual, quality policy, quality objectives, control of documented information, control of nonconforming outputs, nonconformity and corrective action, and internal audit. Score = 7.

Section B – Evidence of QMS in operation (score = 4):

• Organization chart and responsibility matrix including quality management function.
• Control of externally provided processes, products and services.
• Latest internal management system audit report.
• Latest certification management system audit report not older than 12 months.
• Records of management review meetings.

Section C – Contract Quality Plan (score = 1):

• Draft Contract/Project Quality Plan specific to scope of work.

Section D – Quality Control Plan (score = 1):

• Draft/example of ITP or QCP on similar/previous work.

Section E – Additional requirements (score = 2):

• Form A completed and signed.
• Quality file as per Category 1 requirements.

The document is an Occupational Health and Safety Baseline Risk Assessment template for Matla Power Station. It includes a risk assessment matrix with consequence and likelihood ratings, and a risk control effectiveness guide. The template is to be used to identify hazards, associated risks, and existing controls for activities such as driving. The template is authorised by Senesh Pillay, Manager, and is scheduled for review on 06 Oct 2027.

Bidders must complete and submit the Occupational Health and Safety Baseline Risk Assessment template (Contractor Baseline) as part of the bid. The template is mandatory and must not be edited. No other eligibility criteria are stated in the provided document.

The document provides an Occupational Health and Safety Baseline Risk Assessment template for Matla Power Station. It includes a risk assessment matrix with consequence and likelihood ratings, and a risk control effectiveness guide. The template is to be used to identify hazards, associated risks, and existing controls for activities such as driving. The template is authorised by Senesh Pillay, Manager, and is scheduled for review on 06 Oct 2027.

No specific requirements found

Eskom requires all contractors to comply with its Life-Saving Rules, which apply at all Eskom sites. The rules are designed to prevent serious injuries and fatalities by enforcing zero tolerance for at-risk behaviours. Contractors must ensure their employees understand and follow these rules, and must take disciplinary action against any employee who violates them.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS or tax pin). Bidders must comply with Eskom's Life-Saving Rules and ensure all contractor employees do the same. Contractors must have a valid permit to work where required and follow all safety procedures.

Eskom requires compliance with its Life-Saving Rules, which apply to all employees, agents, consultants, and contractors at all Eskom sites. The rules enforce zero tolerance for serious at-risk behaviours and cover the five most prominent causes of serious injuries and fatalities. Contractors must ensure their employees understand and adhere to these rules, and must remove and discipline any employee who violates them.

Eskom's Life-Saving Rules are mandatory for all contractors and their employees. The five rules are: 1) Open, isolate, test, earth, bond, and/or insulate before touching electrical apparatus; 2) Hook up at heights - use fall arrest systems and follow safe work at height practices; 3) Buckle up - seatbelts mandatory in all vehicles; 4) Be sober - no alcohol or drugs on site or while conducting Eskom business; 5) Ensure you have a permit to work where required. Violations lead to disciplinary action, and contractors must remove violating employees from site and initiate disciplinary process within 5 working days.

Bidders must comply with ISO 9001 Quality Management Systems and Eskom's Safety, Health, Environment and Quality Policy.

Closing date: 30 October 2026 at 10:00 (SAST).

Compulsory site visit / clarification meeting: date, time and venue are stated in the Tender Data. Attendance is compulsory; failure to attend disqualifies the tenderer.

A site visit and/or clarification meeting is compulsory if stipulated in the Tender Data. Failure to attend disqualifies the tenderer. Details of date, time and venue are in the Tender Data. Tenderers may ask questions during the meeting.

All communication must be directed to the Eskom Representative only, in writing, in English. Contact details are stated in the Tender Data.

• Role: Eskom Representative
• Submission address: as stated in the Tender Data (tender box or e-tendering portal).

Submission method: paper (original plus one copy) or e-tendering via the Eskom Tender Bulletin site on the Eskom E-tendering page, as specified in the Tender Data.

• Closing time: 30 October 2026 at 10:00 (SAST).
• Paper tenders: submit the original and one complete copy as separate packages marked "ORIGINAL" and "COPY". If an electronic copy is required, package it separately and mark "ELECTRONIC COPY".
• Each package must show the Eskom submission address, the Invitation to Tender number, the tenderer's name, physical address, email address and contact telephone number of the authorised signatory.
• Seal the separate packages together in an outer package marked "Confidential" with the same details.
• E-tendering: upload and finalise the tender in the Technical, Commercial and Financial folders on the Eskom E-tendering page before closing. No paper deposit is allowed for e-tendering.
• Tenders must be in English, completed in ink (not pencil), and signed by the authorised signatory.
• Late tenders are not accepted; proof of posting or courier delivery is not proof of delivery.
• Returnable documents (all must be completed and submitted by closing date unless stated otherwise):
• Acknowledgement Form: states whether the tender is for the whole or part of the scope.
• Mandatory tender returnables listed in the Invitation to Tender.
• Proof of authority to act as agent, if an agent submits on behalf of a principal.
• SDL&I Undertaking: must be submitted by contract award.
• Information on designated materials and thresholds: must be submitted by contract award.
• Proof of CIDB registration (if applicable): at closing date, or proof of application plus actual proof by contract award.
• Proof of B-BBEE level (certificate, CSD number or affidavit) if a pre-qualification criterion.
• Proof of SHEQ systems, policies and capabilities.
• Do not make alterations to tender documents except to correct errors; initial all corrections. No correction fluid or tape.
• Alternative tenders are allowed only if a main tender is also submitted and the Invitation permits them.
• Eskom will not accept mandatory returnables after closing date.

Evaluation stages:

1. Basic compliance: tender must meet basic compliance requirements; failure renders it non-responsive.
2. Mandatory returnables: tender must contain all mandatory documents by closing date or it is disqualified.
3. Pre-qualification criteria (if stipulated): tenderers must comply; no criterion is measured twice (no double dipping).
4. Functionality (if applicable): scored against functionality criteria; must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis: Eskom assesses financial risk; if risk is too high and no suitable mitigating factors, the tenderer is not considered for award.
6. Price evaluation: evaluated per Tender Data, considering CPA, FOREX, commodity exposure, discounts, technical adjustment, PV and forecasted invoicing rates.
7. B-BBEE and Specific Goals: scored under the 90/10 or 80/20 preference point system. If no B-BBEE certificate/affidavit is provided, or it is fraudulent/expired, the tenderer scores zero for B-BBEE but is not disqualified (if otherwise responsive). Failure to meet Specific Goals or submit proof by closing date results in zero points for Specific Goals.
8. Ranking: Eskom adds Price and Specific Goals scores and ranks from highest to lowest.

• Arithmetical errors: if figures and words differ, words prevail. Eskom checks for decimal misplacement, omissions, incorrect multiplication/addition, and exchange rate errors. Tenderer must confirm or accept corrections; refusal leads to rejection.
• Objective criteria (Section 2(1)(f) PPPFA) may be applied only if stipulated in the Invitation; functionality and B-BBEE elements cannot be used as objective criteria.
• Reverse e-auction may be used; if so, the tender must not contain prices.

Supply and delivery of Raw Rubber Chutes Spares for Matla Power Station.

• Contract period: five (5) years, on an as-and-when-required basis.
• Scope: supply and delivery of the specified spares; quantities and detailed specifications are in the Invitation to Tender documents.
• The successful tenderer may be required to provide cataloguing information per item after contract award and to label materials per Eskom's labelling specifications.

Tenderers must provide proof of quality systems, policies and capabilities as part of SHEQ requirements. All costs and personnel associated with quality must be reflected in the tender.

Prices must be in South African Rand, fixed for the contract duration, and include all duties, taxes (including VAT) and levies applicable 14 days before closing.

Rates and prices are not subject to adjustment except as provided in the Invitation to Tender.

If exchange rates apply, use the rate and base date stipulated.

The Pricing Schedule must include a line item for cataloguing if required; Eskom pays for cataloguing.

Eskom will check for arithmetical errors; if figures and words differ, words prevail. Errors in line-item totals, decimal placement, or addition will be corrected as specified, and the corrected total is binding. Refusal to accept corrections leads to rejection.

Price evaluation considers CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecasted invoicing rates.

Pricing:

• Prices must be in South African Rand, fixed for the contract duration, and not subject to price adjustment except as provided in the Invitation to Tender.
• Include all duties, taxes (including VAT) and levies applicable 14 days before closing date.
• If exchange rates apply, use the rate and base date stipulated in the Invitation to Tender.
• The Pricing Schedule must include a line item for cataloguing if required; Eskom pays for cataloguing.
• Eskom will check for arithmetical errors; the total of prices as corrected is binding.

Security for performance:

• If required, the tenderer must name at least two financial institutions it intends to approach for security. Eskom may reject an unsuitable institution.

Insurance:

• Eskom's insurance may not cover all risks; the tenderer should obtain qualified advice.

Financial capacity:

• Eskom will assess financial risk from the tenderer's financial statements; high risk without mitigating factors may exclude the tenderer from award.

Eligibility:

• Must comply with eligibility criteria in the Tender Data and not be under any restriction to do business with Eskom or State-Owned Companies.
• Must not sub-contract 100% of the scope; such tenders are disqualified.

Legislation and standards:

• Comply with National Treasury Instruction Notes, CIDB Regulations (if construction), PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.

Sheq:

• Provide proof of safety, health, environment and quality systems, policies and capabilities at closing date and/or contract award. Include all SHEQ costs in the tender.

CIDB:

• If CIDB grading is a qualification criterion, be registered with CIDB at closing date or capable of registration within 21 working days. Proof of registration is mandatory at closing date; if only proof of application is available, actual proof must be submitted by contract award.

B-bbee:

• Provide proof of B-BBEE level (certificate, CSD number or affidavit) if it is a pre-qualification criterion; otherwise, for point allocation, absence results in zero points.
• Fraudulent or expired B-BBEE documents may lead to disqualification and reporting to the B-BBEE Commission.

Csd:

• B-BBEE level is scored as per the CSD report or certificate/affidavit.

SDL&I Undertaking:

• Must be completed and submitted by contract award; otherwise the tender is not considered for award.

Designated materials:

• Submit information on designated materials and thresholds by contract award; otherwise the tender is not considered for award.

Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG):

• If awarded a contract of 12 months or more, or R5 million or more (professional/service), or CIDB grade 7 or higher (construction), the contractor must achieve CSDG.
• For construction works in GB/CE classes with minimum 6 months duration and at least 25% subcontracting potential, the contractor must achieve CPG.

Tenderers must comply with the OHS Act and Eskom's SHEQ requirements. Proof of safety, health, environment and quality systems, policies and capabilities must be provided at closing date and/or contract award. All SHEQ costs and personnel must be included in the tender.

Eskom may accept or reject any variation, deviation or alternative tender, and may accept the whole or any part of a tender. Eskom may cancel the tender at any time before contract conclusion, giving written reasons on request. If cancelled or all tenders rejected, Eskom may abandon the work or re-issue a similar invitation.

Eskom and its related parties are not liable for any losses or damages arising from participation in the tender or from any amendment, termination or suspension of the process.

Eskom reserves the right to enter into mandated negotiations with selected tenderers.

Eskom does not warrant the accuracy or completeness of tender documents and disclaims liability for such.

Eskom will not compensate tenderers for any costs incurred in preparing or submitting a tender.

Eskom will respond to clarification requests before closing and publish responses on the same platform. Tenderers must check the Eskom Tender Bulletin and NT e-Tender Portal regularly.

Eskom may issue addenda and may extend the closing date to allow for addenda.

Late tenders are returned unopened; no late tender is accepted.

Tenders are opened in the presence of attending tenderers' representatives (or downloaded electronically for e-tendering).

Eskom will announce tenderer names; prices may be announced if stated in the Tender Data.

Eskom will not disclose evaluation information until after award.

Eskom will reject a tender if there is proof of influence, collusion, bid rigging, or fraudulent/illegal activity.

Eskom may seek clarification on any matter, but mandatory returnables required at closing will not be requested after closing.

Eskom will revise contract documents to include addenda, returnables, and agreed changes, and arrange signing of the Form of Agreement.

Tender validity: hold tender valid for the validity period; extend if requested. If validity expires before contract conclusion, process deemed concluded without award.

Confidentiality: treat all procurement matters as confidential; use documents only for preparing the tender.

Standardised specifications: obtain and familiarise with latest revisions incorporated by reference.

Compulsory site visit/clarification: attendance is compulsory; failure disqualifies.

Clarification requests: address in writing to Eskom Representative only; Eskom publishes all requests and responses.

Insurance: Eskom's insurance may not cover all risks; seek qualified advice.

Pricing: include all duties, taxes and levies; fixed prices; in ZAR.

Misrepresentation: falsifying information, especially B-BBEE, leads to disqualification, reporting to B-BBEE Commission, suspension from State-Owned Company business for up to 10 years, and possible jail.

Eligibility: must comply with eligibility criteria in Tender Data and not be under restriction to do business with Eskom or State-Owned Companies. Must not sub-contract 100% of the scope.

SHEQ: provide proof of systems, policies and capabilities at closing date and/or contract award; include all costs.

CIDB: if stipulated, be registered at closing date or within 21 working days; proof of registration mandatory at closing date, or proof of application plus actual proof by contract award.

CSDG: if contract is 12 months or more, or R5 million or more (professional/service), or CIDB grade 7 or higher (construction), achieve Contract Skills Development Goals.

CPG: for construction works in GB/CE classes with minimum 6 months duration and at least 25% subcontracting potential, achieve Contract Participation Goals.

SDL&I Undertaking: submit by contract award.

Designated materials: submit information on designated materials and thresholds by contract award.

Agent authority: if an agent submits, provide authenticated copy of authority.

Legislation: comply with NT Instruction Notes, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.

Security for performance: if required, name at least two financial institutions; Eskom may reject unsuitable ones.

Basic compliance: failure renders tender non-responsive.

Mandatory returnables: must be submitted by closing date or tender disqualified.

Pre-qualification criteria: if stipulated, must comply; no double dipping.

Functionality: if applicable, must meet minimum threshold in Tender Data.

Financial analysis: high financial risk without mitigating factors may exclude from award.

Price evaluation: per Tender Data, considering CPA, FOREX, commodity exposure, discounts, technical adjustment, PV and forecasted invoicing rates.

Arithmetical errors: checked; words prevail over figures; corrections binding; refusal leads to rejection.

B-BBEE: scored as per CSD report or certificate/affidavit; if pre-qualification, proof at closing date or disqualified; if not provided or fraudulent/expired, zero points but not disqualified.

Specific Goals: if not met or proof not submitted by closing, zero points but not disqualified.

Ranking: Price + Specific Goals scores added, ranked highest to lowest.

Objective criteria: may be applied only if stipulated; functionality and B-BBEE elements cannot be used.

Reverse e-auction: if used, tender must not contain prices.

This is a PAYE questionnaire for service contracts to Eskom Group of Companies, applicable from 1 March 2026 to 28 February 2027. It is used to determine whether an Individual, Close Corporation, Company or Trust should be classified as an Independent Contractor, Personal Service Provider, Labour Broker or Dependent Contractor for tax purposes, and the tax consequences of such classification.

The pack applies from 1 March 2026 to 28 February 2027.

Group Tax

Email: [email protected]

Eskom Group Tax Department

Megawatt Park

(For non-resident contractors)

Returnable documents: the completed PAYE questionnaire (Evaluation Pack A for companies/CCs/trusts, Evaluation Pack B for individuals), the signed summary sheet, and all required signed appendices (affidavits/declarations) as directed by the answers. Submit the completed pack to the contractor's representative in Eskom, and copy Group Tax at [email protected]. Non-resident contractors must submit the pack to Eskom Group Tax Department in Megawatt Park. Failure to sign required affidavits or declarations results in PAYE being withheld from payments.

The questionnaire determines the contractor's tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor) using a series of tests. Based on answers, the contractor is directed to sign specific appendices. If classified as a Personal Service Provider or Dependent Contractor, PAYE will be withheld from payments and coded on the IRP5. If classified as an Independent Contractor, no PAYE is withheld. Labour brokers must provide a valid IRP30 certificate to avoid PAYE withholding.

This is a PAYE questionnaire for service contracts to Eskom Group of Companies. It applies to contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries: Eskom Rotek Industries SOC Ltd, Eskom Enterprises SOC (Pty) Ltd, Escap SOC (Pty) Ltd, Eskom Finance Company SOC (Pty) Ltd, Eskom Foundation NPC, and Eskom National Transmission Company SA. The questionnaire establishes whether the contractor is an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for tax purposes.

The questionnaire uses a series of tests to determine contractor classification: Residence Test, Number of Employees Exclusion, Services Rendered by a Connected Person, More than 80% of Income Test, Place, Control and Supervision Test, and Dominant Impression Test. Based on answers, contractors are directed to sign specific appendices and may be classified as Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor, with corresponding PAYE withholding and IRP5 coding.

If the contractor provides a valid IRP30 certificate (labour broker), no PAYE is withheld and an IT3(a) certificate with code 3617 is issued. Without a valid IRP30 certificate, PAYE is withheld at individual tax rates until the certificate is provided, and an IRP5 certificate with code 3617 is issued.

If the contractor is classified as a Personal Service Provider or Dependent Contractor, PAYE will be withheld from payments at the prevailing tax rate. If the contractor provides a valid IRP30 certificate (labour broker), no PAYE is withheld and an IT3(a) certificate with code 3617 is issued. Without a valid IRP30 certificate, PAYE is withheld until the certificate is provided. Eskom may withhold taxes, interest and penalties from payments if the information provided is inaccurate.

Contractors must complete the questionnaire truthfully and sign all required affidavits and declarations. Non-resident contractors must sign Appendix 9 and submit the pack to Eskom Group Tax. Labour brokers must provide a valid IRP30 certificate. The pack is based on the Income Tax Act for the 2026/2027 tax year.

Eskom accepts no liability for any loss or damages arising from the use of this pack. Contractors are responsible for the accuracy and completeness of information provided. Eskom may withhold taxes, interest and penalties from payments if information is inaccurate. Contractors must notify Eskom of any changes to their status.

The questionnaire must be completed by contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries. Contractors must answer all questions truthfully and sign the required affidavits and declarations. The pack is based on tax legislation for the 2026/2027 tax year and is subject to change.

Completed packs should be submitted to the contractor's representative in Eskom, and copied to Group Tax at [email protected]. For non-resident contractors, the pack must be referred to Eskom Group Tax Department in Megawatt Park.

The scope covers once-off (supply and delivery) or outage programs at Matla Power Station, with activities that must not cause potential harm to the environment as per the scope of work.

Environmental compliance is a condition of the contract. Contractors must either:

• Complete the Environmental Contractor Assessment Form and sign the Contractor's Commitment and Indemnity Letter, or
• Hold a valid ISO 14001 certificate.

If any 'yes' is indicated on the assessment form, the Environmental Officer must be notified to conduct a proper assessment.

Contractors working for Matla Power Station on once-off (supply and delivery) or outage programs must ensure their activities do not cause potential harm to the environment, as determined by the environmental practitioner's professional discretion. They must adopt and adhere to the Contract Manager's Environmental Aspect and Impact Register and its management.

Environmental compliance is mandatory. Contractors must either complete the Environmental Contractor Assessment Form and sign the Contractor's Commitment and Indemnity Letter, or provide a valid ISO 14001 certificate.

Contractors working for Matla Power Station on once-off (supply and delivery) or outage programs must complete an Environmental Contractor Assessment form. If any 'yes' responses are indicated, the Environmental Officer must be notified to conduct a proper assessment. Contractors must adhere to the Contract Manager's Environmental Aspect and Impact register and its management, sign a commitment and indemnity letter, or provide a valid ISO14001 certificate.

Closing date: 30 October 2026 at 08:00 (as per tender record).

Returnable documents as specified in the tender document (SBD forms as applicable) must be completed, signed, and submitted.

Quotations must be submitted by the closing time.

Submission method: as per the tender document (e.g., electronic or sealed envelope at the specified address).

Supply and delivery of Raw Rubber Chutes Spares for Matla Power Station.

Contract period: five (5) years, on an as-and-when-required basis.

Scope: manufacture and delivery of raw coal pipes (per file name, but confirm with document); details of spares, quantities, and specifications are not provided in the extracted text.

The contractor must complete the Environmental Contractors Assessment Form (Annexure A) for work at Matla Power Station. The form requires a brief scope of work, duration of work, and details on hazardous substances, waste generation, storage needs, workshop needs, and compliance with Matla permits or ROD.

The contractor must be aware of and comply with the non-conformance procedure OMOP 2255 and the polluter pays principle. Corrective actions for any non-conformance are the contractor's liability. The contractor must provide a 16-point MSDS for any hazardous chemical substances used. If transporting waste, the contractor must supply transportation and disposal certificates to the Matla Environmental department.

The contractor must complete the Environmental Contractors Assessment Form (Annexure A) for work at Matla Power Station. The form requires:

• A brief scope of the contractor's work.
• Duration of work at Matla Power Station.
• Declaration of any hazardous chemical substances used (e.g., oil, grease, SAF-Heavy, hydrochloric acid, cleaning material, pesticides) with a 16-point MSDS attached.
• Declaration of any waste generated, with notification to Matla specifying the type (e.g., hazardous, domestic).
• Whether a hazardous chemical substance storage area is needed.
• Whether a workshop is needed to execute the work.
• Whether the work is due to Matla Permit or Record of Decision (ROD) requirements (e.g., Water Use License, Waste Permit).
• Whether waste will be transported; if so, transportation and disposal certificates must be supplied to the Matla Environmental department.

The contractor must be aware of and comply with the non-conformance procedure OMOP 2255 and the polluter pays principle. The contractor must provide MSDS for any hazardous chemical substances used. The contractor must supply transportation and disposal certificates if transporting waste. No other eligibility criteria are stated in the provided document.

The contractor must complete the Environmental Contractors Assessment Form (Annexure A) which assesses environmental management, including hazardous chemical substances, waste generation, storage needs, transport of waste, and compliance with Matla permits or ROD. The contractor must be aware of the non-conformance procedure OMOP 2255 and polluter pays principles. Corrective actions for non-conformance are the contractor's liability.

Supply and delivery of Raw Rubber Chutes Spares on an as-and-when-required basis for Matla Power Station. Contract duration: 60 months.

Buyer: Boitumelo Molapo

Business Unit: Matla Power Station

Preference point system: 90/10 or 80/20 (PPPFA). Specific goals (B-BBEE status level) earn up to 10 points (90/10) or 20 points (80/20). Price earns up to 90 or 80 points. Total points = price points + specific goal points, rounded to two decimals. Contract awarded to highest total.

B-BBEE status level points:

• Level 1: 10 (90/10) / 20 (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

To claim preference points, submit a valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPS affidavit; proof of ownership/shareholding (preferably CIPC) with breakdown; certified ID copies of shareholders; proof of disability (if applicable); for trusts/consortia/JVs, a consolidated B-BBEE certificate.

If preference point documentation is not provided, the bidder is not disqualified but scores only out of 90/80 for price and 0 for specific goals.

SDL&I objectives (transformation, local procurement, jobs) do not form part of scoring but commitments become contractual obligations.

Supply and delivery of Raw Rubber Chutes Spares on an as-and-when-required basis.

Contract duration: 60 months (5 years).

Pricing must separate local and imported components as per the Price Schedule. Local procurement content is total spending minus the imported component.

B-BBEE: A valid B-BBEE certificate or sworn affidavit is a condition for contract award.

• Annual turnover ≤ R10 million (EME): may submit a sworn affidavit.
• Annual turnover ≤ R50 million (QSE): must comply with all QSE scorecard elements unless at least 51% black-owned, in which case a sworn affidavit is required.
• Annual turnover above R50 million: must submit a valid B-BBEE certificate.

Sworn affidavit validity requirements: deponent's name and ID as per identity document; designation (director, owner, member); enterprise name as per CIPC and business address; percentage of black ownership, black female ownership, and designated group (no blank spaces); total revenue for the year and basis (audited or management accounts); financial year end; B-BBEE status level; empowering supplier status (for QSEs); deponent and Commissioner of Oaths must sign on the same date; Commissioner of Oaths cannot be an employee or ex officio of the enterprise.

B-BBEE improvement or retention plan: must be submitted within 30 days of contract signature.

• Bidders at Level 4 at award must achieve Level 3 by end of first year, then improve one level per year.
• Bidders at Level 5-8 or non-compliant must achieve Level 4 by end of first year, then improve at least one level per year from second year.

Local procurement content: Eskom target is 100% local content; bidders must propose their local content percentage.

Jobs: bidders must propose types and numbers of jobs created and retained in South Africa as a result of the contract.

SDL&I reporting: quarterly reports using Eskom's Data Collection Template; Eskom reviews within 30 days; corrective measures required if obligations not met; retention clauses may be invoked on failure; SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.

Validity of Sworn Affidavits: must include deponent's name and ID, designation (director/owner/member), enterprise name as per CIPC and business address, percentage of black ownership/black female ownership/designated group, total revenue and basis, financial year end, B-BBEE status level, empowering supplier status (for QSEs), deponent and Commissioner of Oaths must sign on the same date, and Commissioner of Oaths cannot be an employee or ex officio of the enterprise.

Reporting and Monitoring: suppliers must submit quarterly reports to Eskom using the Data Collection Template. Eskom reviews reports within 30 days and notifies in writing if obligations not met. Suppliers must implement corrective measures before the next report, failing which retention clauses are invoked. An SDL&I Implementation Schedule must be completed and returned to the SDL&I representative for acceptance within 28 days of contract award.

Specific goals (B-BBEE status level) earn up to 10 points (90/10 system) or 20 points (80/20 system). Price earns up to 90 or 80 points. Total points = price + specific goals, rounded to two decimals. Contract awarded to highest total. Bidders failing to provide preference point documentation are not disqualified but score 0 for specific goals and only out of 90/80 for price.

Returnable documents (all must be completed, signed and submitted):

• Annexure B: acknowledgement of Eskom's OHS legal and other requirements.
• OHS Plan addressing the project/scope of work OHS risks, aligned with the health and safety specification.
• OHS Baseline Risk Assessment (BRA) including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.

Alternative for suppliers certified for an auditable OHS system:

• ISO 45001 certificate or equivalent (instead of OHS Plan and BRA).
• Annexure B and Letter of Good Standing still required.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance (SARS TCS or tax pin).

Bidders must submit a valid Letter of Good Standing (COIDA or equivalent).

Bidders must either provide a compliant OHS Plan and BRA (Part A) or hold an ISO 45001 certificate (Part B).

Bidders must complete and submit Annexure B.

No specific B-BBEE level or CIDB grading is stated in the provided document.

Scope of work: Supply and delivery of Raw Rubber Chutes Spares for a period of five (5) years on an as and when required basis for Matla Power Station.

The OHS Plan must address the project/scope of work OHS risks and be aligned with the health and safety specification.

The OHS Baseline Risk Assessment (BRA) must identify, assess and manage OHS risks related to the scope of work; the methodology used must be provided.

The methodology used for the OHS risk assessment must be provided together with the BRA.

CSD registration required.

Valid tax clearance (SARS TCS or tax pin) required.

Valid Letter of Good Standing (COIDA or equivalent) required.

OHS compliance: either a compliant OHS Plan and BRA, or an ISO 45001 certificate (or equivalent).

Annexure B (acknowledgement of Eskom's OHS legal and other requirements) must be signed and submitted.

OHS Tender Returnable requirements:

• Annexure B: acknowledgement of Eskom's OHS legal and other requirements form, signed and submitted.
• OHS Plan addressing project/scope of work OHS risks, aligned with health and safety specification.
• OHS Baseline Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.

Alternative for certified suppliers: ISO 45001 certificate or equivalent instead of OHS Plan and BRA.

Recommendation: Recommended / Not Recommended.

The document is an annexure to a tender for the supply and delivery of raw rubber chutes spares for Matla Power Station, covering a five-year period on an as-and-when-required basis. The annexure sets out the contractor's environmental commitments.

Returnable documents:

• Annexure D (Contractor's Commitment and Indemnity Letter): signed commitment to the environmental management requirements.
• Annexure C (housekeeping check sheet): completed and submitted to the environmental department before work begins and again at contract end.

Submission method and closing time are not stated in the provided document.

The bidder must sign and submit Annexure D, committing to the environmental management requirements. The bidder must also complete and submit Annexure C as part of the environmental compliance process. No other evaluation criteria are stated in the provided document.

Matla Power Station is certified to ISO 14001 and requires contractors to support its Environmental Management System (EMS).

• The contractor must establish, implement and maintain an EMS consistent with the ISO 14001:2015 framework.
• The contractor must maintain an EMS file as proof of compliance.
• The contractor must comply with all applicable environmental legislation, licences, regulations and other requirements within the station.
• The contractor must set and review environmental performance indicators to ensure continual improvement.
• The contractor must identify environmental risks and opportunities, set objectives and targets for significant aspects, and develop an environmental management programme.
• The contractor must provide environmental training and awareness for its employees.
• The contractor must provide adequate resources to achieve and sustain effective environmental management.
• The contractor must comply with the environmental operational controls and planning as per OMOP 4402 and OMOP 4090.

The polluter pays principle applies: the final payment is processed in conjunction with the last housekeeping check sheet. Any housekeeping or waste-related findings are for the contractor's account.

The contractor must establish, implement and maintain an Environmental Management System consistent with the ISO 14001:2015 framework, and maintain an EMS file as proof of compliance.

The polluter pays principle applies: the final payment is processed in conjunction with the last housekeeping check sheet. The supplier/contractor manager must assess the environment at the designated site and submit the check sheet (Annexure C) to the environmental department before work begins and again at contract end. Housekeeping or waste-related findings are for the contractor's account.

The document is a standard Eskom Supplier Declaration of Interest form. It is not a specification document and contains no description of the goods or services being procured.

No tender-specific dates are stated in the document. The document header shows an effective date of 01 February 2015 and a review date of November 2026, but these are template metadata, not tender deadlines.

No contact information is provided in the document.

Returnable documents:

• Supplier Declaration of Interest (Eskom form 240-59385360 Rev 3): must be completed, signed by an authorised representative (e.g. member, director, partner), and include the supplier's full legal name and company registration number. The declaration must be submitted as a returnable with the bid.
• The declaration requires the signatory to certify under oath that the information is true and correct. Eskom reserves the right to take action against the supplier or the signatory personally if the declaration is found to be false.
• The declaration includes a questionnaire covering: whether the supplier or any interest-holder is employed by or a director at Eskom; close family or associate relationships with Eskom employees/directors involved in the procurement; any business courtesies given or received in the last 12 months; and, for consultants, particulars of other services rendered to Eskom entities or related parties.
• The declaration must be completed and submitted as a returnable with the enquiry, tender, or negotiation.

No evaluation criteria are stated in the document. The only requirement is the submission of a completed and signed Supplier Declaration of Interest. No scoring, preference points, or minimum qualifying scores are mentioned.

No technical specifications are provided in the document. The document is a standard Eskom declaration form, not a specification document.

The Supplier Declaration of Interest (Eskom form 240-59385360 Rev 3) must be completed and signed. It requires the supplier to declare any conflicts of interest, including:

• Whether the supplier or any interest-holder is employed by Eskom or serves as a director at Eskom.
• Whether the supplier or any interest-holder is a close family member or associate of an Eskom employee/director participating in the procurement.
• Whether any business courtesies (gifts, favours, etc.) were given or received in the last 12 months.
• For consultants, particulars of other services rendered to Eskom business units, divisions, subsidiaries, suppliers of primary energy or strategic commodities, and key industrial customers.

No other compliance requirements (e.g. CSD, tax, B-BBEE, CIDB) are stated in the document.

Bidders must sign the Contractor Commitment and Indemnity Letter (Annexure D), committing to the environmental management requirements. No other eligibility criteria are stated in the provided document.

Matla Power Station is certified to ISO 14001. The contractor must establish, implement and maintain an Environmental Management System consistent with ISO 14001:2015, fulfil all compliance obligations, set performance indicators for continual improvement, identify environmental risks and opportunities, provide training and awareness, allocate adequate resources, and comply with environmental operational controls as per OMOP 4402 and OMOP 4090. The contractor must maintain an Environmental Management System File as proof of compliance.

The polluter pays principle applies: the final payment is processed only after the last housekeeping check sheet is completed. The supplier and contractor manager assess the state of the environment at the designated site and submit the check sheet (Annexure C) to the environmental department before work begins, and again at the end of the contract. Any housekeeping or waste-related findings are for the supplier's account.

The contractor must sign the Contractor Commitment and Indemnity Letter (Annexure D) committing to the environmental management requirements. No other compliance requirements are stated in the provided document.

The contractor must establish, implement and maintain an Environmental Management System consistent with ISO 14001:2015, fulfil compliance obligations, set performance indicators for continual improvement, identify environmental risks and opportunities, provide training and awareness, allocate resources, comply with operational controls (OMOP 4402 and OMOP 4090), apply the polluter pays principle (final payment tied to housekeeping check sheet), and maintain an EMS file as proof of compliance.

Returnable documents:

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (document 240-77471499 Rev 3) must be completed, signed by an authorised person (CEO, Director, or Managing Director), and witnessed by two witnesses.
• The signed form must be submitted with the bid.

No evaluation criteria are stated in this document. The only requirement is the completion and signing of the OHS acknowledgement form.

The main supplier must manage its contractors and suppliers, including:

• Demonstrating the process and selection criteria used when appointing contractors/suppliers.
• Notifying Eskom before appointing contractors/suppliers for commencement of work.
• Ensuring contractors/suppliers have adequate resources and competencies.
• Monitoring contractor/supplier OHS compliance through audits and assessments during work execution.
• Providing grounds for termination of work done by contractors/suppliers.
• Dealing with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main supplier in terms of performance and penalty processes.
• Eskom may verify compliance and request copies of testimonials/references and contact details of clients (including Eskom) for previous similar work.

OHS compliance:

• The supplier/contractor/tenderer must understand and comply with the following (not limited to):
• Eskom contractor Health and Safety requirements standard 32-136.
• OHS specification/requirements provided.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.
• After contract award, the supplier is responsible for fully aligning company processes to Eskom's OHS requirements (policies, procedures, standards).
• Penalties will be enforced on the main supplier for non-conformance (by the main supplier and/or its contractors/suppliers) with Eskom or statutory OHS requirements.
• All employees (contractors/suppliers) must undergo the relevant Eskom induction and the company's induction.

OHS requirements:

• The supplier/contractor/tenderer must ensure understanding of the OHS requirements, including compliance with Eskom contractor Health and Safety requirements standard 32-136, the provided OHS specification, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, the supplier is responsible for fully aligning company processes to Eskom's OHS requirements.
• Penalties may be enforced for non-conformance with Eskom or statutory OHS requirements.
• All employees must undergo relevant Eskom induction.
• The main contractor must manage subcontractors/suppliers by demonstrating selection criteria, notifying Eskom prior to appointment, ensuring adequate resources and competencies, monitoring compliance through audits, and enforcing performance and penalty processes.
• Eskom may verify compliance and request references.

The main supplier is accountable for managing its contractors and suppliers, including:

• Demonstrating the selection process and criteria for appointing contractors/suppliers.
• Notifying Eskom before appointing contractors/suppliers for work commencement.
• Ensuring contractors/suppliers have adequate resources and competencies.
• Monitoring contractor/supplier OHS compliance through audits and assessments during work execution.
• Providing grounds for termination of work by contractors/suppliers.
• Handling all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main supplier in terms of performance and penalty processes.
• Eskom may verify compliance and request references/testimonials and client contact details (including Eskom) for previous similar work.

Bidders must be willing to sign the Non-Disclosure Agreement (NDA) provided by Eskom. The NDA covers confidentiality, non-disclosure, indemnification, and is governed by South African law. No other eligibility criteria are stated in the provided document.

The NDA binds the receiving party to keep all disclosed information confidential, using at least a reasonable standard of care. It may be disclosed only to representatives on a need-to-know basis for the project. The receiving party must return or destroy all confidential material upon request, within 7 business days. The NDA remains in force for 3 years after termination of the relationship. Breach must be remedied within 7 business days of written notice, failing which the disclosing party may seek legal remedies including urgent proceedings and damages. The agreement is governed by South African law.

Eskom requires the supply and delivery of Mill Rubber Raw Chutes (also referred to as Raw Rubber Chutes spares) for a period of five (5) years on an as-and-when-required basis for Matla Power Station. The contract is an NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd and the successful supplier.

Closing date: 30 October 2026 at 10:00.

No briefing, site visit, or clarification deadlines are stated in the document.

No named contacts are provided in the document.

Purchaser address (for contract purposes):

Eskom Holdings SOC Ltd

Megawatt Park

Maxwell Drive

Sandton

Johannesburg, 2199

Supply Manager details: not stated.

Returnable documents (all must be completed, signed and submitted):

• C1.1 Form of Offer and Acceptance: the offer cover page, signed by a duly authorised representative, stating the tendered total (exclusive of VAT, VAT at 15%, and inclusive total).
• C1.2b Contract Data provided by the Supplier: supplier name, address, contact details, goods information for design, price schedule reference, programme reference, and overheads/profit percentage.
• Schedule of Deviations: the only means of amending or deviating from the tender documents; any deviation not recorded here is invalid.
• C1.3 Proforma Guarantees: to be completed at award stage.

Submission method and address: not stated in the document.

Closing time: 10:00 on 30 October 2026 (from tender record).

Disqualification risks:

• Failure to sign the Form of Offer and Acceptance.
• Omitting any required returnable document.
• Taking any Prohibited Action (coercive, collusive, corrupt, fraudulent or obstructive) during procurement or execution.
• Failure to provide securities, bonds, guarantees, proof of insurance or other documentation within two weeks of receiving the completed agreement constitutes repudiation.

Evaluation method: not stated in the document. No scoring split, minimum qualifying score, or preference point system (80/20 or 90/10) is provided.

The tenderer must submit a compliant offer including the Form of Offer and Acceptance, Schedule of Deviations, and completed Contract Data. The offer must state the total price exclusive of VAT, VAT at 15%, and the total inclusive of VAT.

Contract award is subject to the Purchaser signing the Acceptance part of the Form of Offer and Acceptance.

Scope: Supply and delivery of Mill Rubber Raw Chutes (also referred to as Raw Rubber Chutes spares) for a period of five (5) years on an as-and-when-required basis for Matla Power Station.

Contract type: NEC3 Supply Contract (SC3), April 2013 edition.

Goods are supplied in accordance with INCOTERMS 2010; the applicable delivery term and place are to be selected.

Indicative price schedule items (from the document):

• 0.45m x 2.5m Rubber Raw Coal pipe (EA 54)
• 0.45m x 3.0m Rubber Raw Coal pipe (EA 10)
• 0.45m x 3.4m Rubber Raw Coal pipe (EA 54)

Delivery is per purchase order; the supplier does not bring goods to the delivery place more than one week before the delivery date.

Factory acceptance testing (FAT) may be required; the Supply Manager has the right to witness tests. The supplier must not restrict this right.

Quality plan and work procedures: minimum requirements may be specified in the Goods Information; ISO compliance may be a condition (standard to be stated).

Supply Requirements: Supplier supplies goods in accordance with INCOTERMS 2010, with delivery place to be selected. Requirements for supply, transport, delivery place, actions of parties during supply, and information to be provided by supplier are specified in the Goods Information.

Factory acceptance testing (FAT) may be required; the Supply Manager has the right to witness tests. The supplier must not restrict this right. Minimum requirements for the Supplier's Quality Plan and Work Procedures may be specified in the Goods Information. ISO compliance may be a condition; the specific ISO standard is to be stated.

Pricing is a priced contract using a Price Schedule with lump sum items and/or quantities multiplied by rates. The total of prices is fully inclusive of everything necessary to provide the goods and services. No adjustment to lump sum prices if quantities differ; changes only via compensation events. Price schedule items include: 0.45m x 2.5m Rubber Raw Coal pipe (EA 54), 0.45m x 3.0m Rubber Raw Coal pipe (EA 10), 0.45m x 3.4m Rubber Raw Coal pipe (EA 54).

Pricing format: priced contract using a Price Schedule with lump sum items and/or quantities multiplied by rates. The total of the Prices is assumed fully inclusive of everything necessary to provide the goods and services.

No adjustment to lump sum prices if quantities differ; changes only via compensation events (clause 60.1).

Prices must include correction of defects (no compensation event for this unless due to Supplier's risk).

Payment terms:

• Assessment interval: 25 days after quality control.
• Payment period: 60 days after delivery of a purchase order, or 60 days after assessment and receipt of an undisputed tax invoice.
• Eskom standard payment term for contracts above R50 million (including VAT) is 60 days.
• Interest on late payment: prime rate of Standard Bank of South Africa (365-day year).

Tax invoice: must be provided within one week of receiving a payment certificate; must include Eskom's VAT number 4740101508.

Delay damages: 0.5% of each late delivery per week, up to a maximum of 10% of the total purchase order outstanding line items.

Liability limits:

• Supplier's liability for indirect/consequential loss: R0.
• Liability for defects due to design not notified before last defects date: total of the purchase order price.
• Total liability: total of completed purchase order prices.
• End of liability date: 52 weeks after delivery of the whole of the goods and services.

Insurance: Supplier must provide insurances per Insurance Table A (loss/damage to goods, property damage, bodily injury). Purchaser provides insurances per Insurance Table B.

B-bbee:

• Supplier must notify the Purchaser within 7 days of any change in B-BBEE status.
• Updated verification certificate and supporting documentation must be submitted within 30 days of notification.
• If B-BBEE status decreases, the Purchaser may re-negotiate or terminate the contract.
• Failure to notify may constitute a reason for termination.

Joint ventures/consortia:

• Members are jointly and severally liable.
• Key person with authority to bind must be notified within two weeks of Contract Date.
• Composition may not be altered without written consent.

Cession, delegation and assignment: not permitted without written consent of the Purchaser.

Health, safety and environment:

• Supplier must comply with all applicable health & safety and environmental laws and regulations, and ensure subcontractors and employees comply.
• Asbestos: Purchaser ensures ambient air conforms to prescribed standards (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). Supplier may perform parallel measurements at own expense. Personnel may stop work if asbestos identified. Removal/disposal by registered asbestos contractor at Purchaser's expense.

Ethics: No Prohibited Action (coercive, collusive, corrupt, fraudulent, obstructive) is permitted. Purchaser may terminate if such action occurs.

Nuclear liability: Purchaser indemnifies Supplier against nuclear damage (Koeberg), except for unlawful intent or unauthorised presence.

Confidentiality: Supplier must not disclose contract information; images of goods require prior written consent.

Tax compliance: Supplier must comply with VAT Act and include Purchaser's VAT number on invoices.

No CSD, tax clearance, CIDB, or CIPC requirements are stated in the document.

The supplier must take all reasonable precautions to maintain health and safety, comply with all applicable health & safety laws and regulations, and ensure subcontractors and employees comply. Prices must include sufficient amount for health & safety compliance.

Asbestos: Purchaser ensures ambient air conforms to prescribed standards (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). Supplier may perform parallel measurements at own expense. Personnel may stop work if asbestos identified. Removal/disposal by registered asbestos contractor at Purchaser's expense.

The supplier must comply with all applicable environmental laws and regulations and ensure subcontractors and employees comply. Environmental constraints applicable to the supplier's design may be stated in the Goods Information.

Governing law: South African law. Language: English.

Period for reply: 3 days (24 hours during emergencies).

Starting date: to be confirmed.

Delivery date: as per purchase order.

Programme: first programme within 1 week after kick-off meeting; revised programmes at intervals no longer than 1 week.

Defects date: 52 weeks after delivery of each purchase order.

Defect correction period: 5 working days from receipt of written notification.

Payment: assessment interval 25 days after quality control; payment within 60 days.

Interest: prime rate of Standard Bank.

Liability limits: indirect/consequential loss R0; defects due to design limited to purchase order price; total liability limited to total completed purchase order prices; end of liability 52 weeks after delivery.

Adjudicator: IEC; nominating body: Chairman of ICE-SA.

Tribunal: arbitration under Association of Arbitrators (Southern Africa), held in Johannesburg.

Delay damages: 0.5% per week up to 10% of purchase order.

Additional conditions Z1-Z15: cession, joint ventures, B-BBEE status change, confidentiality, waiver, health/safety/environment, tax invoice, compensation events, purchaser's limitation of liability, termination (including business rescue), ethics, insurance, nuclear liability, asbestos.

No evaluation criteria are stated in the document. The only reference to assessment is the payment assessment interval of 25 days after quality control.

Eskom Quality Representative:

• Name: Jabulani Mtsweni
• Designation: Snr Advisor Quality Engineering
• Date: 02/09/2024

Returnable documents:

• Form A (Tender & Contract Quality Requirements): complete, sign and return to acknowledge and accept Eskom Supplier Quality Requirements (specification 240-105658000) and the ISO 9001 standard.

No evaluation criteria are stated in this document. The tenderer must complete and sign Form A to accept the quality requirements. The selected quality category is Category 2 (refer to clause 3.5 of 240-105658000).

The tenderer must comply with ISO 9001 clauses 4 to 10 and the seven quality management principles (customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management).

The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001. The form includes selection of applicable quality category (Category 2 selected), post-contract award quality requirements (contract execution, supplier quality performance monitoring phase), standard conditions (Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities, special processes), and ISO 9001 clauses and quality principles.

No specific compliance requirements are stated in this document.