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View public tender detailsRequest for Quotation From Suitably Qualified and Registered Service Providers to A) Provide Airport Transfers & Shuttle Services for the Africalics Conference Delegates From 1 November 2026 – 13 November 2026 to the Booked Hotels in Sandton and Rosebank Inlcuding a Red Bus Tour. B) Provide Return Airport Transfers & Shuttle Services for the International Association of University Libraries (iatul) Conference Delegates From 14 November - 20 November 2026 to the Booked Hotels Around Rosebank and Auckland Park Including Red Bus Tour.
Province
Gauteng
Closing Date
30 October 2026 at 10:00
Estimated Value
R 2 026
Johannesburg tourism company requires a registered tour operator to provide airport transfers, daily shuttle services and two red bus tours for delegates attending the africalics conference (1–13 november 2026) and the iatul conference (14–20 november 2026). The scope covers multiple arrival/departure dates, daily venue transfers for up to 200 delegates, a city sightseeing bus with apartheid museum entry for 60 delegates on 12 november (africalics) and a soweto combo tour with lunch at sakhumzi for 60 delegates on 18 november (iatul). Evaluation follows the 80/20 preference point system (80 price, 20 specific goals: 5 points for 51% black ownership, 5 for 51% women ownership, 10 for location within city of johannesburg). Quotations must be submitted in a sealed envelope to the tender box at sandton library offices by 30 october 2026 at 10h00.
Quick Summary
- City Council of Johannesburg — Est. R2K
- Gauteng
- Closes 30 October 2026 at 10:00 (3 days left)
AI-Analyzed Compliance Requirements
68 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
14- Submission method: deposit the quotation in the bid/tender box at Sandton Library Offices, Nelson Mandela Square, West Street, Sandton.
- Envelope marking: sealed envelope bearing the quotation description and reference number, the closing time and the due date.
- Addressed to: The Accounting Officer, Johannesburg Tourism Company.
- Late submissions: no late submissions will be received or accepted.
- Quotation documents must be completed in black ink.
- Bidders must quote on ALL items; failure to do so renders the offer non-responsive.
- Return the quotation with the RFQ document attached.
- Type the reference number in the subject line when submitting documents.
- Completed and signed pricing schedule form
- Completed and signed MBD forms (MBD 1, 3.3, 4, 6.1, 8 and 9)
- Declaration on State of Municipal Accounts
- Current/recent CSD report of the bidder (not older than 3 months)
- Municipal accounts of the bidder and all directors, not in arrears by more than 90 days and not older than 3 months, or valid lease agreement/s or sworn affidavit/s
- Valid copies of all mandatory documents
Evaluation Criteria
8- Evaluation principle: 80/20 - 80 points for price and 20 points for specific goals (empowerment), totalling 100 points.
- Business owned by 51% or more Black people: 5 points
- Business owned by 51% or more women: 5 points
- Enterprises located within the jurisdiction of the City of Johannesburg: 10 points
- Proof required to claim points: CSD, valid B-BBEE certificate or sworn affidavit, ID copies of the owners, and shareholder's certificate; for the location goal, CSD and proof of municipal accounts or a letter from the Ward Councillor confirming the business address.
- Failure to submit the required proof means preference points for specific goals are not claimed.
- The entity reserves the right to award the business to a supplier that has not scored the highest number of points.
- Price scoring uses the 80/20 formula based on the lowest acceptable tender.
Technical Requirements
18- Scope A - AfricaLics Conference, 01 to 13 November 2026:
- Airport transfers and shuttle services from OR Tambo International Airport to Southern Sun Hotel, Rosebank for delegates arriving on 01, 02 and 08 November 2026 (17 students on 1 November, 2 students on 2 November, 2 delegates on 8 November)
- Return shuttle services from Southern Sun Hotel, Rosebank to OR Tambo International Airport on 11, 12 and 13 November 2026 (1 delegate on 11 November, 17 students on 12 November between 12h00 and 19h00, 1 delegate on 13 November)
- Daily return transfers from hotel to conference venue, 02 to 12 November 2026: 45 students on 2, 3, 5, 6, 7 and 9 November; 200 delegates on 10, 11 and 12 November
- 3 November: return transfers from hotel to Tsimologong, JUTA Street, Braamfontein (45 students)
- 4 November: no transfers required
- 11 November: return transfers hotel to WITS; pick-up at 18h00 and 22h30; transfers to Sakhumzi, Zoo Lake for dinner 19h00 to 22h30; drop-off at hotel
- 1x red bus tour on 12 November 2026 for 60 delegates; entry fee to Apartheid Museum for 60 delegates
- Scope B - IATUL Conference, 14 to 20 November 2026:
- Airport transfers and shuttle services from OR Tambo International Airport to hotels in Rosebank, Auckland Park and UJ Campus on 14 November 2026 (2x 60-seater buses with air conditioners and luggage compartments, multiple trips)
- Daily return transfers 15 to 19 November 2026 from Pablo House, Plumpudding Guesthouse, Garden Court Millpark, The View Boutique Hotel, The Capital on Bath, Park Hyatt, The Tyrwhitt, Four Seasons Hotel and 54 on Bath to UJ Campus and back (2x 60-seater buses)
- 17 November: return transfer to The View Boutique Hotel for the gala dinner starting at 19h00 and back to hotels
- 1x bus for 60 delegates: city sightseeing tour and Soweto Extension Tour (combo option)
- Lunch at Sakhumzi Restaurant on Vilakazi Street (main meal plus 2 soft drinks per person) for 60 delegates
- Drivers must hold a valid PDP for vehicles carrying 12 or more passengers
- Each vehicle must have a valid Road Transportation Permit/Operating License
- Drivers must hold the correct licence vehicle class in use
- IATUL buses must have air conditioners and luggage compartments
Pricing
2- Project B - IATUL Conference, 14 to 20 November 2026: airport transfers and shuttle services, daily return transfers 15 to 19 November 2026, gala dinner transfer on 17 November 2026, departure transfers on 20 November 2026 (2x 60-seater buses)
- Quote per line item for clarity; additional quotation on company letterhead
Financial Requirements
9- Currency: all prices in South African rand, all applicable taxes included
- VAT: all prices inclusive of VAT (15% if applicable); suppliers not registered for VAT are treated as non-VAT vendors
- Pricing basis: firm prices, subject only to statutory changes to VAT and customs/excise levies; no price increases or adjustments
- Delivery: prices all inclusive of delivery charges
- Validity: quotation remains open for acceptance for 30 days from lodging
- Payment: no upfront payments; bidders must have sufficient cash flow; services rendered only after a purchase order has been issued and accepted
- Pricing schedule format: sub-total, VAT 15%, total quoted price inclusive of VAT
- Corrections: cross out in ink and initial each alteration; no correction fluid (Tipp-Ex); affected item or the whole quotation is rejected if rules are breached
- Exchange rate: if prices are based on exchange rates, forward exchange rate cover must be obtained within 14 days of the order and proof submitted with the invoice, otherwise the price adjustment is not accepted and the contract may be cancelled
Compliance & Regulatory
6- Tax status: compliant tax status in terms of the CSD; valid SARS tax clearance certificate
- Directors: directors and principal members not in the service of the state
- Restricted suppliers: bidder and directors must not appear on the National Treasury's database of Restricted Suppliers
- Insurance: proof of public/passenger liability insurance
- Entity details: entity type, legal name, trading name, registration number, income tax number, VAT reference number (if applicable)
- False declaration on MBD forms leads to automatic disqualification
Contractual Terms
8- Quotation validity: 30 days from the date of lodging
- No upfront payments: bidders must have sufficient cash flow to cover provision of goods and services
- Purchase order: no goods delivered or services rendered before a purchase order has been forwarded to and accepted by the successful bidder
- Quantities: given in good faith without commitment; the entity reserves the right to increase or reduce quantities in line with the SCM Policy threshold
- Execution: orders must be executed strictly in accordance with the accepted specification and within the quoted delivery period
- Cancellation: Johannesburg Tourism Company reserves the right to cancel and re-issue the quotation
- Copyright: copyright in any document produced, and patent rights or ownership in any plant, machinery, thing, system or process designed by a consultant or trainer, is vested in Johannesburg Tourism Company
- False declaration: false declaration on municipal bidding documents (MBDs) leads to automatic disqualification
Evaluation criteria
3- Evaluation is conducted under the 80/20 preference point system: 80 points for price and 20 points for specific goals, totalling 100 points.
- The organ of state may require the tenderer to substantiate any preference claim at any time.
- Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with any organ of state for up to 10 years, and criminal prosecution.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
28 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Request for quotation from suitably qualified and registered service providers to a) provide airport transfers & shuttle services for the africalics conference delegates from 1 november 2026 – 13 november 2026 to the booked hotels in sandton and rosebank inlcuding a red bus tour. B) provide return airport transfers & shuttle services for the international association of university libraries (iatul) conference delegates from 14 november - 20 november 2026 to the booked hotels around rosebank and auckland park including red bus tour.
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
30 October 2026 at 10:00
3
Days Left
Tender Published
27 October 2026
Tender was published
Tender Closing Date
30 October 2026 at 10:00
Final deadline for submission
City Council of Johannesburg
Contact Information
www.joburg.org.za/Key Personnel
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- Bid-ready summary
JTC0012 2026-27 readvertisement.pdf
88% High ConfidenceAI Analysis Summary
Recommended Actions
JTC0012 2026-27 readvertisement.pdf
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REQUEST FOR QUOTATION FROM SUITABLY QUALIFIED AND REGISTERED SERVICE PROVIDERS TO A) PROVIDE AIRPORT TRANSFERS & SHUTTLE SERVICES FOR THE AFRICALICS CONFERENCE DELEGATES FROM 1 November 2026 – 13 NOVEMBER 2026 TO THE BOOKED HOTELS IN SANDTON AND ROSEBANK INLCUDING A RED BUS TOUR. B) PROVIDE RETURN AIRPORT TRANSFERS & SHUTTLE SERVICES FOR THE INTERNATIONAL ASSOCIATION OF UNIVERSITY LIBRARIES (IATUL) CONFERENCE DELEGATES FROM 14 NOVEMBER - 20 NOVEMBER 2026 TO THE BOOKED HOTELS AROUND ROSEBANK AND AUCKLAND PARK INCLUDING RED BUS TOUR.
City Council of Johannesburg tender in Gauteng. Closing 10/30/2026. REQUEST FOR QUOTATION FROM SUITABLY QUALIFIED AND REGISTERED SERVICE PROVIDERS TO A) PROVIDE AIRPORT TRANSFERS & SHUTTLE SERVICES FOR THE AFRICALICS ...
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How it Works
Organization
City Council of Johannesburg
Contact Person
Phuti
Phone
078-162-6371
[email protected]
Website
www.joburg.org.za/
Address
Braamfontein, Johannesburg, 2017, South Africa
30 October 2026 at 10:00
Location
Gauteng
Closing Date
30 October 2026 at 10:00
Organization
City Council of Johannesburg
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