Airport transfers, shuttle services & red bus tours for africalics & iatul conferences (nov 2026)

Date of advertisement: 27 October 2026

Closing date: 30 October 2026 at 10h00

Compulsory briefing meeting: not applicable (N/A)

Procurement enquiries email: [email protected]

Technical enquiries email: [email protected]

Telephone: +27 11 779 0200

Submission address: Sandton Library Offices, Nelson Mandela Square, West Street, Sandton, Johannesburg 2000, South Africa (P.O. Box 7776)

Quotations addressed to: The Accounting Officer, Johannesburg Tourism Company

Submission method: deposit the quotation in the bid/tender box at Sandton Library Offices, Nelson Mandela Square, West Street, Sandton.

Envelope marking: sealed envelope bearing the quotation description and reference number, the closing time and the due date.

Addressed to: The Accounting Officer, Johannesburg Tourism Company.

Late submissions: no late submissions will be received or accepted.

Quotation documents must be completed in black ink.

Bidders must quote on ALL items; failure to do so renders the offer non-responsive.

Return the quotation with the RFQ document attached.

Type the reference number in the subject line when submitting documents.

Returnable forms:

• Completed and signed pricing schedule form
• Completed and signed MBD forms (MBD 1, 3.3, 4, 6.1, 8 and 9)
• Declaration on State of Municipal Accounts
• Current/recent CSD report of the bidder (not older than 3 months)
• Municipal accounts of the bidder and all directors, not in arrears by more than 90 days and not older than 3 months, or valid lease agreement/s or sworn affidavit/s
• Valid copies of all mandatory documents

Evaluation principle: 80/20 - 80 points for price and 20 points for specific goals (empowerment), totalling 100 points.

Specific goals points:

• Business owned by 51% or more Black people: 5 points
• Business owned by 51% or more women: 5 points
• Enterprises located within the jurisdiction of the City of Johannesburg: 10 points

Proof required to claim points: CSD, valid B-BBEE certificate or sworn affidavit, ID copies of the owners, and shareholder's certificate; for the location goal, CSD and proof of municipal accounts or a letter from the Ward Councillor confirming the business address.

Failure to submit the required proof means preference points for specific goals are not claimed.

The entity reserves the right to award the business to a supplier that has not scored the highest number of points.

Price scoring uses the 80/20 formula based on the lowest acceptable tender.

Scope A - AfricaLics Conference, 01 to 13 November 2026:

• Airport transfers and shuttle services from OR Tambo International Airport to Southern Sun Hotel, Rosebank for delegates arriving on 01, 02 and 08 November 2026 (17 students on 1 November, 2 students on 2 November, 2 delegates on 8 November)
• Return shuttle services from Southern Sun Hotel, Rosebank to OR Tambo International Airport on 11, 12 and 13 November 2026 (1 delegate on 11 November, 17 students on 12 November between 12h00 and 19h00, 1 delegate on 13 November)
• Daily return transfers from hotel to conference venue, 02 to 12 November 2026: 45 students on 2, 3, 5, 6, 7 and 9 November; 200 delegates on 10, 11 and 12 November
• 3 November: return transfers from hotel to Tsimologong, JUTA Street, Braamfontein (45 students)
• 4 November: no transfers required
• 8 November: airport to hotel (2 delegates)
• 11 November: return transfers hotel to WITS; pick-up at 18h00 and 22h30; transfers to Sakhumzi, Zoo Lake for dinner 19h00 to 22h30; drop-off at hotel
• 12 November: hotel to airport 12h00 to 19h00
• Departures 11 to 13 November from Southern Sun Hotel, Sandton and Rosebank to OR Tambo International Airport
• 1x red bus tour on 12 November 2026 for 60 delegates; entry fee to Apartheid Museum for 60 delegates

Scope B - IATUL Conference, 14 to 20 November 2026:

• Airport transfers and shuttle services from OR Tambo International Airport to hotels in Rosebank, Auckland Park and UJ Campus on 14 November 2026 (2x 60-seater buses with air conditioners and luggage compartments, multiple trips)
• Daily return transfers 15 to 19 November 2026 from Pablo House, Plumpudding Guesthouse, Garden Court Millpark, The View Boutique Hotel, The Capital on Bath, Park Hyatt, The Tyrwhitt, Four Seasons Hotel and 54 on Bath to UJ Campus and back (2x 60-seater buses)
• 17 November: return transfer to The View Boutique Hotel for the gala dinner starting at 19h00 and back to hotels
• 20 November: return airport shuttle from hotels to OR Tambo International Airport (2x 60-seater buses)

Scope C - IATUL tour, 18 November 2026:

• 1x bus for 60 delegates: city sightseeing tour and Soweto Extension Tour (combo option)
• Lunch at Sakhumzi Restaurant on Vilakazi Street (main meal plus 2 soft drinks per person) for 60 delegates
• Entry fee to Apartheid Museum for 60 delegates

Vehicle requirements:

• Drivers must hold a valid PDP for vehicles carrying 12 or more passengers
• Each vehicle must have a valid Road Transportation Permit/Operating License
• Drivers must hold the correct licence vehicle class in use
• IATUL buses must have air conditioners and luggage compartments

Project A - AfricaLics Conference, 01 to 13 November 2026: airport transfers and shuttle services, return transfers, daily hotel-to-venue transfers, red bus tour on 12 November 2026 (1x bus for 60 delegates, entry fee to Apartheid Museum for 60)

Project B - IATUL Conference, 14 to 20 November 2026: airport transfers and shuttle services, daily return transfers 15 to 19 November 2026, gala dinner transfer on 17 November 2026, departure transfers on 20 November 2026 (2x 60-seater buses)

Project C - IATUL tour, 18 November 2026: 1x bus for 60 delegates (city sightseeing and Soweto Extension Tour combo), lunch at Sakhumzi Restaurant (main meal plus 2 soft drinks per person) for 60, entry fee to Apartheid Museum for 60

Pricing format: sub-total, VAT 15% (if applicable), total quoted price inclusive of VAT

Quote per line item for clarity; additional quotation on company letterhead

Return the quotation with the RFQ document attached

Currency: all prices in South African rand, all applicable taxes included

VAT: all prices inclusive of VAT (15% if applicable); suppliers not registered for VAT are treated as non-VAT vendors

Pricing basis: firm prices, subject only to statutory changes to VAT and customs/excise levies; no price increases or adjustments

Delivery: prices all inclusive of delivery charges

Validity: quotation remains open for acceptance for 30 days from lodging

Payment: no upfront payments; bidders must have sufficient cash flow; services rendered only after a purchase order has been issued and accepted

Pricing schedule format: sub-total, VAT 15%, total quoted price inclusive of VAT

Quote per line item; additional quotation on company letterhead; return the quotation with the RFQ document attached

Corrections: cross out in ink and initial each alteration; no correction fluid (Tipp-Ex); affected item or the whole quotation is rejected if rules are breached

Exchange rate: if prices are based on exchange rates, forward exchange rate cover must be obtained within 14 days of the order and proof submitted with the invoice, otherwise the price adjustment is not accepted and the contract may be cancelled

CSD registration: current/recent CSD report of the bidder, not older than 3 months

Tax status: compliant tax status in terms of the CSD; valid SARS tax clearance certificate

Municipal accounts: municipal accounts of the bidder and all directors not in arrears by more than 90 days and not older than 3 months, or valid lease agreement/s or sworn affidavit/s; proof of acknowledgement of debt if in arrears

Directors: directors and principal members not in the service of the state

Restricted suppliers: bidder and directors must not appear on the National Treasury's database of Restricted Suppliers

Insurance: proof of public/passenger liability insurance

Vehicle compliance: valid Road Transportation Permit/Operating License for each vehicle; drivers' valid PDP for vehicles carrying 12 or more passengers; drivers must hold the correct licence vehicle class

MBD forms (completed and signed): MBD 1, MBD 3.3, MBD 4, MBD 6.1, MBD 8 and MBD 9

Declaration on State of Municipal Accounts

Valid copies of all mandatory documents

B-BBEE/specific goals proof: CSD, valid B-BBEE certificate or sworn affidavit, ID copies of owners, shareholder's certificate

Entity details: entity type, legal name, trading name, registration number, income tax number, VAT reference number (if applicable)

False declaration on MBD forms leads to automatic disqualification

Quotation validity: 30 days from the date of lodging

No upfront payments: bidders must have sufficient cash flow to cover provision of goods and services

Purchase order: no goods delivered or services rendered before a purchase order has been forwarded to and accepted by the successful bidder

Quantities: given in good faith without commitment; the entity reserves the right to increase or reduce quantities in line with the SCM Policy threshold

Exchange rate: if prices are based on exchange rates, forward exchange rate cover must be obtained within 14 days of the order; proof must be submitted with the invoice or the price adjustment is not accepted and the contract may be cancelled

Execution: orders must be executed strictly in accordance with the accepted specification and within the quoted delivery period

Cancellation: Johannesburg Tourism Company reserves the right to cancel and re-issue the quotation

Copyright: copyright in any document produced, and patent rights or ownership in any plant, machinery, thing, system or process designed by a consultant or trainer, is vested in Johannesburg Tourism Company

False declaration: false declaration on municipal bidding documents (MBDs) leads to automatic disqualification

Evaluation is conducted under the 80/20 preference point system: 80 points for price and 20 points for specific goals, totalling 100 points.

Specific goals and points:

• Business owned by 51% or more Black people: 5 points
• Business owned by 51% or more women: 5 points
• Enterprise located within the jurisdiction of the City of Johannesburg Metropolitan Municipality: 10 points

Means of verification:

• CSD, valid B-BBEE certificate or sworn affidavit, ID copies of owners, shareholder's certificate
• CSD and proof of municipal accounts or a letter from the Ward Councillor confirming the business address

Failure to submit proof means the specific goal points are not claimed.

The organ of state may require the tenderer to substantiate any preference claim at any time.

Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with any organ of state for up to 10 years, and criminal prosecution.