Business insurance and risk assessment report (RFQ req0006303)

Closing date and time: 03 November 2026 at 11:00.

Issue date: 27 October 2026.

Expected delivery of the report: October 2026 (as stated in the RFQ).

Quote validity: 60 calendar days from the closing date.

Enquiries

• Contact: Ms Katlego Motsepe
• Email: [email protected]
• Telephone: 012 740 8543

Issuing organisation address:

South African National Accreditation System

Libertas Office Park

Cnr Libertas and Highway Streets

Equestria

Pretoria, 0184

Submission method and format: The completed RFQ, signed SBD forms, supporting documents and quotation must be submitted together. Quote validity: 60 calendar days from the RFQ closing date. All fields on the RFQ must be completed for acceptance. The quotation does not constitute an order. Late submissions will be disqualified.

Returnable documents (all to be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses any connection between bidder and state employees.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• Valid B-BBEE certificate or sworn affidavit (signed by the commissioner of oaths).
• Valid tax PIN and CSD report or summary with compliant tax status.

Disqualification risks:

• Late submission, regardless of reason.
• Missing or incomplete fields on the RFQ.
• Failure to quote in line with the specification.
• Non-compliant tax status at time of award after a 7-working-day rectification period.

Evaluation is in two stages.

Stage 1 – Administrative requirements:

• Submitted documents are checked against the required list. Missing or unsigned mandatory documents are disqualifying.
• Clarifications for missing administrative documents must be provided within 48 working hours (SBD 4) or 7 working days (tax PIN / CSD report). Failure to respond within the given time renders the bid non-responsive.

Stage 2 – Price and SANAS specific goals (80/20 system):

• Price: 80 points.
• SANAS specific goals: 20 points.
• 20-POINT EVALUATION TABLE (specific goals; points for 20-point goal / 10-point goal):
• 100% Black owned: 6 / 4
• 51%–99% Black owned: 4 / 2
• 100% Black women owned: 6 / 3
• 51%–99% Black women owned: 4 / 2
• Youth owned (5% threshold): 2 / 1
• Owned by persons with disabilities (2%): 1 / 1
• Exempt Micro Enterprise (EME): 5 / 0
• Qualifying Small Enterprise (QSE): 3 / 1
• To claim specific-goal points, a valid B-BBEE certificate or sworn affidavit (signed by the commissioner of oaths) and a fully completed, signed SBD 6.1 must be submitted, with the claimed points indicated.
• Failure to submit supporting documents may result in zero points for that goal.
• SANAS reserves the right to award to multiple suppliers, negotiate with bidders, and increase or decrease quantities.

The appointed service provider must produce a comprehensive Business Insurance and Risk Assessment Report covering the following 10 deliverables:

1. Coverage assessment: analyse the types of coverage needed (e.g. general liability, property insurance, workers' compensation) based on the specific risks of the business.
2. Risk assessment: identify potential risks and exposures, including property damage, liability claims and loss of income.
3. Policy analysis: review existing insurance policies to ensure they align with the business's needs, including limits, exclusions and endorsements.
4. Cost analysis: evaluate premium costs relative to coverage, to ensure cost-effectiveness and value.
5. Claims history: review past claims to identify patterns and assess adequacy of current coverage for future risks.
6. Regulatory compliance: ensure compliance with legal and regulatory insurance requirements for the industry.
7. Market comparison: compare policies and prices from multiple insurance providers to ensure competitive options.
8. Business continuity: assess how insurance fits into the overall risk management strategy and business continuity plans.
9. Changing needs: consider changes such as growth, new products or market expansions that may require adjustments to coverage.
10. Consultation with experts: engage with insurance brokers or risk management professionals for expert guidance.

The report must be delivered by October 2026. The engagement is a once-off assessment.

Bidders must hold a valid FSCA licence (FAIS Act) to transact as a financial services provider, and must submit a company profile showing at least 1 year of business insurance assessment experience. Fraudulent or untrue statements about experience, B-BBEE credentials or membership will lead to disqualification.

Annexure A is a one-line pricing schedule: total price for the assessment and evaluation including the comprehensive Business Insurance & Risk Assessment Report, to be completed with VAT (if applicable) and total including VAT. Prices must be firm and inclusive of VAT where applicable.

Pricing format: Annexure A – Pricing schedule, one lump-sum price for the assessment and evaluation including the comprehensive Business Insurance & Risk Assessment Report in line with the 10 deliverables.

• All prices must be quoted in Rand and are firm.
• Prices must be inclusive of VAT where applicable; VAT may be shown separately if the bidder is VAT-registered.
• Payment terms: 30 working days after receipt of a valid invoice.
• SANAS may increase or decrease quantities at the quoted prices.

Mandatory requirements to qualify:

• Valid FSCA licence to transact as a financial services provider, as required by the FAIS Act (financial advisers and intermediary services act). Proof of the licence must be submitted.
• Company profile demonstrating business insurance assessment experience of at least 1 year.

Pre-qualification and evidence (administrative requirements):

• Completed and signed SBD 4 (Declaration of Interest).
• Completed and signed SBD 6.1 (Preference Points Claim).
• Valid B-BBEE certificate or sworn affidavit signed by the commissioner of oaths.
• Valid tax PIN and CSD report or summary with compliant tax status.

Conflict of interest:

• The service provider appointed under this RFQ will assist in drafting the specification for a subsequent business insurance tender.
• The awarded provider is not eligible to submit a bid for that subsequent tender, to avoid conflicts of interest and safeguard integrity.

The engagement is once-off. The awarded provider must deliver the business insurance evaluation report by October 2026. Payment is 30 working days from a valid invoice. The provider must not bid on the subsequent tender based on the specification they help draft. All other terms follow the National Treasury general conditions of contract (GCC).

Evaluation is two-stage: Stage 1 administrative compliance (SBD 4, tax PIN, CSD report), Stage 2 price (80 points) plus SANAS specific goals (20 points). Points are claimed via SBD 6.1 supported by a valid B-BBEE certificate or sworn affidavit. The specific-goal point table is detailed in the main evaluation criteria section.