Tender Application Workspace for

• Submission method: email only — no hard copies or physical submissions accepted.
• Submission email: [email protected]
• Use RFQ number ASA 09/11/2026 as the subject reference.
• Only one electronic copy per bidder; if more than one is sent, the first submission takes precedence unless formally withdrawn in writing.
• All documents must be clear and visible; all documentation must be in English.
• Late submissions will not be evaluated.
• Returnable forms (all mandatory — missing any leads to disqualification):
• Latest National Treasury CSD report (registration on CSD is a prerequisite for contract award).
• Completed and signed SBD 4 (Declaration of Interest) — disclosure must be true and complete; note paragraph 2.4.
• Completed and signed SBD 6.1 (Preference Points Claim).
• Signed General Conditions of Contract.
• Completed price schedule.
• At least three positive reference letters or purchase orders demonstrating successful supply of computer accessories to public or private sector clients.
• Copies of any affiliations, memberships or accreditations supporting the submission.
• Any mandatory document omitted or unsigned.
• Failure to comply with any term or condition in the RFQ.
• Omission of material information, factual inaccuracy, or misrepresentation of fact.
• Quotation received after the closing time.
• Bid/quotation cover letter declaring no access to Agrément South Africa proprietary information.
• Technical response must include declarations of conduct (honesty, diligence, transparency, confidentiality, etc.).

+ 7 more requirements in the full document analysis

• Phase 1: Mandatory documents — all required documents must be submitted; failure disqualifies.
• Phase 2: Technical evaluation — quotation must comply with every specification item; failure to meet any requirement disqualifies.
• Preference point system: 80/20 (for acquisitions up to R50 million).
• Price: 80 points, calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals: 20 points, allocated as follows:
• SMME status: 10 points — evidence: B-BBEE certificate, sworn affidavit, or full CSD report.
• More than 50% black female ownership: 5 points — evidence: full CSD report, or CIPC registration certificate showing percentage shareholding of all owners.
• Total possible points: 100.
• ASA may investigate the bidder's financial position, previous contracts, skills availability, and existing workload before award.
• Contract awarded to the bidder with the highest total points, except where the law permits otherwise.
• Compliance with General Conditions of Contract.
• Tax compliance verified against the Central Supplier Database (CSD).
• No listing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• No conflict of interest, collusive tendering, anti-competitive conduct, fraud or forgery.
• Preference points: not stated in the document.
• Special rights of Agrément South Africa:
• May award to a bidder that did not score the highest points, only in accordance with section 2(1)(f) of the PPPFA.
• May negotiate with preferred bidders on terms and price without offering the same to others.
• May accept part of a tender rather than the whole.
• May carry out site inspections, product evaluations or explanatory meetings.

+ 10 more requirements in the full document analysis

• The appointed service provider must purchase and deliver the following computer accessories:
• 10 x Dell 100W USB-C GaN Ultra Slim Adapter
• 5 x Dell 65W 4.5mm Barrel Notebook Charger with Power Cord (part no. 450-AECN)
• 5 x Dell 130W AC Power Charger Adapter (part no. 450-AGUT)
• All items must comply exactly with the specified models and part numbers.
• Scope: procurement of computer accessories.
• Bidder's technical response must declare:
• Acting honestly, fairly, and with due skill, care and diligence in the interests of Agrément South Africa.
• Having and effectively employing the resources, procedures and appropriate technological systems for proper performance.
• Acting with circumspection and treating Agrément South Africa fairly in conflicting interests.
• Complying with all applicable statutory or common law requirements.
• Making adequate disclosures of relevant material information, including actual or potential own interests.
• Avoiding fraudulent and misleading advertising, canvassing and marketing.
• Conducting business activities with transparency and upholding the interests of Agrément South Africa.
• Not using or disclosing information acquired from Agrément South Africa without written consent.

• Bidders must have and effectively employ resources, procedures and appropriate technological systems for proper performance.

• Price schedule must list each item with quantity, unit price, and total price.
• Total amount excluding VAT, then add 15% VAT, then total all-inclusive amount.

• Pricing format: completed price schedule with unit price and total price per item, excluding VAT, then adding 15% VAT, and a final all-inclusive total.
• Prices must cover all obligations under any resulting contract; mistakes in pricing are at the bidder's own risk.
• No bid security, guarantee, or retention requirements are stated.
• Preparation costs: bidder bears all costs of preparing, submitting and presenting the bid.
• No compensation from Agrément South Africa for any costs or damages incurred during the bid process.
• Penalty clause: if commissions payable to Agrément South Africa are not adhered to, penalties will be enforced as stated in the SLA.
• Availability of funds: Agrément South Africa may terminate or suspend services if funds are no longer available; the successful bidder is entitled to payment for services delivered up to the date of cancellation or suspension.

• CSD registration: mandatory — bidders must be registered on the National Treasury Central Supplier Database and submit the latest CSD report.
• CIPC registration certificate required for black female and black youth ownership points.
• No CIDB grading, tax clearance, or professional registration requirements are stated.
• No award to a bidder who is not tax compliant.
• Fraudulent tax clearance certificate disqualifies the bidder.
• Bidder must remain tax compliant for the full term of the contract.
• Tender defaulters and restricted suppliers:
• Agrément South Africa may withdraw an award or cancel a contract if the bidder is blacklisted by another government institution.
• Conflict of interest, corruption and fraud:
• Disqualification for collusive tendering, anti-competitive conduct, seeking unlawful assistance, offering or accepting gifts or inducements, paying contingent fees or commissions, past misconduct, or being found guilty of fraud or forgery.
• B-BBEE: not stated in the document.
• Specific goals (preference points) are claimable for:
• Each goal carries 5 points. Proof must be submitted with the tender; otherwise points are not awarded.
• Returnable form
• SBD 4 (Bidder's Disclosure / Declaration of Interest): the bidder must disclose whether it, or any of its directors, trustees, shareholders, members or partners, is employed by an organ of state; whether it or anyone connected to it has a relationship with an employee of the pro…
• The form must be signed and the declaration certified as true and complete.
• Disqualification risks
• A bidder appearing on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically disqualified.
• Omitting any active CSD-registered company linked to a director leads to disqualification.
• A false or incomplete disclosure disqualifies the bid.

• No specific health and safety requirements are stated in the document.

• The successful bidder must enter into a Service Level Agreement (SLA) with ASA before award; the SLA defines delivery and performance measurement.
• Contract extensions are at ASA's sole discretion.
• The RFQ is a request for proposals only and does not constitute an offer or contract.
• By submitting, the bidder accepts all terms and conditions of the RFQ.
• ASA may extend the closing date, verify information, request documentary proof, appoint one or more service providers, award in whole or in part, or cancel/withdraw the RFQ.
• ASA is not liable for any costs incurred by bidders in preparing or participating in the RFQ.
• Bidders must not assume that previously supplied information is still available to ASA; all relevant information must be included in the response.
• POPIA: bidders agree that personal information may be collected and processed for evaluation purposes; further consent required for other uses.
• Upon award, a service level agreement (SLA) will be negotiated and concluded.
• The SLA must include resources allocated to ASA, inclusions and exclusions, and standard turnaround times.
• Agrément South Africa may accept or reject any amendments or additions proposed by the bidder.
• If a bidder breaches the bid conditions and ASA incurs costs or damages, the bidder indemnifies ASA against all such costs.
• The General Conditions of Contract prevail over any information provided during briefing sessions unless expressly amended in writing.
• Bidders participate at their own risk; ASA is not liable for any costs or damages suffered.
• South African law governs; bidders submit to the exclusive jurisdiction of South African courts.
• The bidder is responsible for its personnel and sub-contractors' compliance with all terms.
• No disclosure of bid information without ASA's written approval; failure may lead to disqualification and civil action.
• Bidders must declare on the cover letter that they had no access to ASA proprietary information.
• Misrepresentations may lead to service termination and claims by ASA.
• ASA may terminate or suspend services if funds are unavailable or services do not meet specifications; payment for services delivered up to cancellation date.

• Price: 80 points.
• Specific goals: 20 points (SMME 10, black female ownership 5, black youth ownership 5).
• Total: 100 points.
• Technical compliance with all specification items is mandatory; failure disqualifies.
• The tender uses either the 80/20 or 90/10 preference point system.
• Points are awarded for price and specific goals.
• Total points for price and specific goals equal 100.