Supply of computer accessories – agrément south africa RFQ

The document is the General Conditions of Contract for the procurement of computer accessories by Agrément South Africa. It sets out the terms and conditions that will apply to any contract awarded.

Closing date: 17 November 2026 at 10:00 (from tender record).

Briefing session: not stated in the document.

No contact details are stated in the document.

Returnable documents:

• Signed General Conditions of Contract, signed by an authorised representative.
• Bid/quotation cover letter declaring no access to Agrément South Africa proprietary information.
• Technical response must include declarations of conduct (honesty, diligence, transparency, confidentiality, etc.).

Disqualification risks:

• Unsigned or omitted General Conditions of Contract.
• Failure to declare no access to proprietary information.
• Misrepresentation in the tender may lead to termination and claims.
• Breach of confidentiality may result in disqualification and civil action.

Submission method and address: not stated in the document.

Evaluation stages:

• Compliance with General Conditions of Contract.
• Tax compliance verified against the Central Supplier Database (CSD).
• No listing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• No conflict of interest, collusive tendering, anti-competitive conduct, fraud or forgery.

Preference points: not stated in the document.

Special rights of Agrément South Africa:

• May award to a bidder that did not score the highest points, only in accordance with section 2(1)(f) of the PPPFA.
• May negotiate with preferred bidders on terms and price without offering the same to others.
• May accept part of a tender rather than the whole.
• May carry out site inspections, product evaluations or explanatory meetings.
• May correct mistakes in bid documents at any stage.
• May cancel or terminate the tender process at any stage.
• May award to multiple bidders based on size or geographic considerations.

Scope: procurement of computer accessories.

Bidder's technical response must declare:

• Acting honestly, fairly, and with due skill, care and diligence in the interests of Agrément South Africa.
• Having and effectively employing the resources, procedures and appropriate technological systems for proper performance.
• Acting with circumspection and treating Agrément South Africa fairly in conflicting interests.
• Complying with all applicable statutory or common law requirements.
• Making adequate disclosures of relevant material information, including actual or potential own interests.
• Avoiding fraudulent and misleading advertising, canvassing and marketing.
• Conducting business activities with transparency and upholding the interests of Agrément South Africa.
• Not using or disclosing information acquired from Agrément South Africa without written consent.

Quality and performance expectations:

• Bidders must have and effectively employ resources, procedures and appropriate technological systems for proper performance.
• Agrément South Africa may carry out site inspections, product evaluations or explanatory meetings to verify the nature and quality of services.
• The SLA must include standard turnaround times.

Preparation costs: bidder bears all costs of preparing, submitting and presenting the bid.

No compensation from Agrément South Africa for any costs or damages incurred during the bid process.

Penalty clause: if commissions payable to Agrément South Africa are not adhered to, penalties will be enforced as stated in the SLA.

Availability of funds: Agrément South Africa may terminate or suspend services if funds are no longer available; the successful bidder is entitled to payment for services delivered up to the date of cancellation or suspension.

Tax compliance:

• No award to a bidder who is not tax compliant.
• Verification against the Central Supplier Database (CSD).
• Fraudulent tax clearance certificate disqualifies the bidder.
• Bidder must remain tax compliant for the full term of the contract.

Tender defaulters and restricted suppliers:

• No award to a bidder on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Agrément South Africa may withdraw an award or cancel a contract if the bidder is blacklisted by another government institution.

Conflict of interest, corruption and fraud:

• Disqualification for collusive tendering, anti-competitive conduct, seeking unlawful assistance, offering or accepting gifts or inducements, paying contingent fees or commissions, past misconduct, or being found guilty of fraud or forgery.

B-BBEE: not stated in the document.

No specific health and safety requirements are stated in the document.

Contract formation:

• Upon award, a service level agreement (SLA) will be negotiated and concluded.
• The SLA must include resources allocated to ASA, inclusions and exclusions, and standard turnaround times.
• Agrément South Africa may accept or reject any amendments or additions proposed by the bidder.

Indemnity:

• If a bidder breaches the bid conditions and ASA incurs costs or damages, the bidder indemnifies ASA against all such costs.

Precedence:

• The General Conditions of Contract prevail over any information provided during briefing sessions unless expressly amended in writing.

Limitation of liability:

• Bidders participate at their own risk; ASA is not liable for any costs or damages suffered.

Governing law:

• South African law governs; bidders submit to the exclusive jurisdiction of South African courts.

Sub-contractors:

• The bidder is responsible for its personnel and sub-contractors' compliance with all terms.

Confidentiality:

• No disclosure of bid information without ASA's written approval; failure may lead to disqualification and civil action.

Proprietary information:

• Bidders must declare on the cover letter that they had no access to ASA proprietary information.

Misrepresentation:

• Misrepresentations may lead to service termination and claims by ASA.

Escape clause:

• ASA may terminate or suspend services if funds are unavailable or services do not meet specifications; payment for services delivered up to cancellation date.

Additional evaluation rights:

• Agrément South Africa may award to a bidder that did not score the highest points, only in accordance with section 2(1)(f) of the PPPFA.
• May negotiate with preferred bidders on terms and price without offering the same to others.
• May accept part of a tender.
• May carry out site inspections, product evaluations or explanatory meetings.
• May correct mistakes in bid documents.
• May cancel or terminate the tender process at any stage.
• May award to multiple bidders based on size or geographic considerations.

Returnable forms:

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals; must be completed and signed, with supporting proof submitted with the tender.

Disqualification risks:

• Failure to submit proof or documentation for claimed specific goals means those points are not awarded.
• The organ of state may require substantiation of any preference claim at any time.

Preference point system: 80/20 or 90/10, depending on the tender value (up to R50 million or above R50 million, all taxes included).

Points allocation (maximum 100):

• Price: 80 points (under 80/20) or 90 points (under 90/10).
• Specific goals (5 points each):
• SMME status
• More than 50% Black female ownership
• More than 50% Black youth ownership
• More than 50% people with disabilities ownership

Price scoring formula (goods/services): Ps = 80(1 - (Pt - Pmin)/Pmin) or 90(1 - (Pt - Pmin)/Pmin).

Claims for specific goals must be supported by proof or documentation submitted with the tender.

Specific goals (preference points) are claimable for:

• SMME status
• More than 50% Black female ownership
• More than 50% Black youth ownership
• More than 50% people with disabilities ownership

Each goal carries 5 points. Proof must be submitted with the tender; otherwise points are not awarded.

The organ of state may require substantiation of any preference claim at any time.

The tender uses either the 80/20 or 90/10 preference point system. Points are awarded for price and specific goals. Specific goals include SMME status, more than 50% Black female ownership, more than 50% Black youth ownership, and more than 50% people with disabilities ownership, each worth 5 points. Total points for price and specific goals equal 100. Failure to submit proof for claimed specific goals means those points are not awarded.

Returnable form

• SBD 4 (Bidder's Disclosure / Declaration of Interest): the bidder must disclose whether it, or any of its directors, trustees, shareholders, members or partners, is employed by an organ of state; whether it or anyone connected to it has a relationship with an employee of the procuring institution; and whether it holds an interest in any other enterprise registered on the CSD. The form must be signed and the declaration certified as true and complete.

Disqualification risks

• A bidder appearing on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically disqualified.
• Omitting any active CSD-registered company linked to a director leads to disqualification.
• A false or incomplete disclosure disqualifies the bid.