Supply and delivery of te power car exhaust mufflers to TRANSNET engineering

Closing date: 18 November 2026 at 16:00 (from tender record).

Briefing/site visit: Not stated in this document. If a briefing is indicated as compulsory in the RFX, attendance is mandatory and failure to attend disqualifies the bid.

A site visit or briefing session may be required. If indicated as compulsory in the RFX, attendance is mandatory; failure to attend will result in disqualification.

Enquiries before closing: direct to the contact person listed in the RFX document, in the stipulated manner.

After closing: communication only with the Chairperson of the Bid Preparation and Evaluation Committee.

No specific contact names, emails, or telephone numbers are provided in this document.

Submission method: sealed envelope, with the bid number and subject marked on the front and the respondent's return address on the reverse. Bids must be completed in full, legibly, in non-erasable ink, using only the official Transnet forms. Additional information may be attached on company letterhead, cross-referenced to the relevant section. Late bids will not be considered.

Returnable documents: All returnable documents listed in the RFX must be submitted with the bid. Omission of mandatory schedules/documents leads to disqualification; omission of other schedules/documents may also lead to disqualification.

Disqualification risks:

• Bids not in the prescribed format or on official forms.
• Prices quoted subject to confirmation.
• Unauthorised communication with Transnet officials or other bidders between closing and award.
• Failure to submit required samples or drawings by the closing date.
• Bids for goods on a delivery basis other than Delivered Duty Paid (unless otherwise specified).

All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may also result in disqualification.

Evaluation stages: Bids are evaluated by a Bid Preparation and Evaluation Committee. After the closing date, bidders may only communicate with the Chairperson of that committee.

Preference point system: Not stated in this document.

Minimum qualifying score: Not stated in this document.

Disqualification criteria:

• Bidder or any member/director/partner/trustee appears on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• Failure to submit mandatory returnable documents.
• Unauthorised communication about the bid.
• Failure to attend a compulsory briefing/site visit (if indicated as compulsory).
• Bids not in the prescribed format or on official forms.
• Prices subject to confirmation.
• Bids for goods on a delivery basis other than Delivered Duty Paid (unless otherwise specified).

Scope: Supply and delivery of a TE power car exhaust muffler at Transnet Engineering, Koedoespoort (once off).

Goods must be new, not second-hand or reconditioned.

Delivery: Prices must be quoted on a Delivered Duty Paid basis (latest ICC Incoterms) to the specified delivery point, unless otherwise specified in the RFX.

Samples: If required, samples must be marked with the bidder's name, address, bid number and item number, and reach the addressee by the closing date. Transnet may retain samples for quality checking; no payment for retained samples.

Pricing must be in Rand (ZAR). Prices subject to confirmation will not be considered. Alterations to bid prices must be initialled by the signatory. Prices for goods must be quoted on a Delivered Duty Paid (latest ICC Incoterms) basis to the specified delivery point, unless otherwise specified. Local supplies quoted on a Delivered RSA named destination basis; imported supplies on a Delivered Duty Paid basis to end destination in South Africa. Lead time must include all non-working days. VAT must be shown separately on tax invoices for local supplies; for foreign services, the local portion (commission) must show VAT separately. Items not tendered for must be deleted. Export licences may be required for imported goods.

Currency: All amounts in South African Rand (ZAR) unless otherwise permitted.

Pricing basis:

• Local supplies (manufactured/produced/assembled in RSA, or imported supplies held in RSA): Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) to end destination in South Africa.

Prices must be firm; prices subject to confirmation will not be considered.

Alterations to bid prices must be made by deleting and inserting correct figures, initialled by the signatory.

VAT: For local supplies, prices must be inclusive of VAT, shown separately on the tax invoice. For foreign services, the local portion (commission) must show VAT separately.

Security: The successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, in the amount stipulated in the bid documents. The Deed must be returned within 30 calendar days of the letter of acceptance; failure may lead to contract cancellation. No payment until the Deed is delivered.

Advance payments: If applicable, a guarantee covering advance payments is required.

Payment terms: As set out in the Terms and Conditions of Contract. Alternative payment/financing proposals may be considered, but the bid must first comply with the standard terms.

Conditional discounts: Calculated from the date Transnet receives the correct month-end statement and tax invoice.

Restricted suppliers: Bids will not be awarded to bidders on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if a bidder is later found to be restricted.

Identification: Bidders must state the full names of directors (company), members (close corporation), or partners/individual (partnership or sole trader).

Foreign bidders:

• Must provide written proof of authorisation for any representative or agent.
• A Power of Attorney complying with Rule 63 of the Uniform Rules of Court is required for agents to enter into and sign contracts.
• Must state an authorised representative in South Africa and a domicilium citandi et executandi.

Tax compliance: Not stated in this document.

B-BBEE: Not stated in this document.

CIDB grading: Not stated in this document.

Local content: Not stated in this document.

Contract formation: Upon acceptance, the bidder is bound by the General Bid Conditions, the Terms and Conditions of Contract, and any special conditions. The contract documents comprise these plus the bid response and Transnet's letter of acceptance. Email acceptance is deemed proof of delivery one day after sending.

Governing law: South African law; bidder submits to South African courts and must specify a domicilium citandi et executandi.

Security: A Deed of Suretyship is required within 30 calendar days of the letter of acceptance; failure may lead to contract cancellation. The security may be applied to cover losses from breach.

Default: If the bidder fails to enter into a contract, accept an order, furnish security, or comply with conditions, Transnet may accept another bid or call for fresh bids and recover additional expenses.

Quantities: Transnet does not guarantee any quantity; the supplier must supply against orders placed before contract expiry. Transnet is not liable for materials specially ordered.

Delivery: Delivery periods are governed by the contract terms; progress reports may be required. Emergency demands may be sourced elsewhere if the supplier cannot meet critical delivery.

Intellectual property: Copyright in plans and drawings is governed by the Intellectual Property Rights section of the Terms and Conditions.

Unacceptable conditions: Bidders may flag unacceptable conditions in writing on company letterhead; Transnet's Legal Counsel reviews, and the bidder may withdraw the deviation or be disqualified.

Bid documents may be subject to a non-refundable fee, but must also be made available free of charge on the National Treasury eTender Publication Portal.

Validity: Bids must remain valid for the requested validity period; extensions may be requested but no changes are allowed unless directly due to the extension.

Communication: After closing, communication is restricted to the Chairperson of the Bid Preparation and Evaluation Committee; unauthorised communication may lead to disqualification.

Exchange and remittance: Transnet prefers Rand-based agreements; forward exchange cover may be requested. Foreign currency payments require South African Reserve Bank approval. No price adjustment claims after the delivery date. Transnet may request pro-forma/tax invoices for VAT compliance.

Goods must be new, not second-hand or reconditioned.

After the closing date, bidders may only communicate with the Chairperson of the Bid Preparation and Evaluation Committee. Unauthorised communication may lead to disqualification.

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corrupt behaviour by Transnet employees).

Returnable documents: The RFX Declaration Form must be completed and signed, certifying that the bidder has read and agrees to the Integrity Pact. The Integrity Pact itself must be signed and submitted as part of the bid. The Breach of Law Form (referenced in the RFX document) must be completed if applicable. Bidders must disclose any conflict of interest in the RFX Declaration Form. Bidders of foreign origin must disclose South African agents/representatives; South African bidders must disclose foreign principals. Bidders must not misrepresent facts or furnish false or forged documents.

Bidders must sign and comply with the Integrity Pact. Bidders must not have previous transgressions (corruption, fraud, theft, extortion, Competition Act contraventions) in the last 5 years. Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Bidders must disclose any conflict of interest in the RFX Declaration Form. Bidders of foreign origin must disclose South African agents/representatives; South African bidders must disclose foreign principals. Bidders must not misrepresent facts or furnish false or forged documents.

The document is the Transnet Supplier Integrity Pack (Annexure D). It does not contain technical specifications for the supply of the exhaust muffler. The scope of the procurement is the supply and delivery of a TE power car exhaust muffler at Transnet Engineering, Koedoespoort (once off).

No specific financial requirements are stated in this document. The Integrity Pact mentions that Transnet may encash advance bank guarantees and performance or warranty bonds if furnished, in the event of violations.

Bidders must uphold the ten principles of the United Nations Global Compact (UNGC) in the fields of Human Rights, Labour, Anti-Corruption and the Environment when undertaking business with Transnet. This includes supporting and respecting internationally proclaimed human rights, not being complicit in human rights abuses, upholding freedom of association and collective bargaining, eliminating forced and compulsory labour, abolishing child labour, eliminating discrimination in employment, supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, encouraging environmentally friendly technologies, and working against corruption in all its forms.

The Integrity Pact is a binding agreement between Transnet and the bidder/supplier, incorporated into the final contract, aimed at preventing dishonesty, fraud, and corruption. It outlines commitments by Transnet to fair and transparent processes, obligations of the bidder to avoid corrupt practices, independent bidding requirements, disqualification and restriction procedures, sanctions for violations, conflict of interest disclosures, and dispute resolution provisions. It is governed by South African law and includes reporting mechanisms for unethical behavior.

Supply and delivery of TE Power Car Exhaust Muffler at Transnet Engineering, Koedoespoort (once off). Item: 077855046 ASSEMBLY; TYPE: EXHAUST MUFFLER, APPLICATION: TE POWER CAR; SPECIFICATION: PD-PDC-NAT-SPEC-0503, LA; DIESEL ENGINE. Quantity: 2 EA. Delivery address: Transnet Engineering, COR Cresswell and Koedoespoort RDS, Koedoespoort.

Closing date: 18 November 2026 at 16:00

Compulsory briefing: 28 October 2026 at 10:00

• Venue: Transnet Engineering, COR Cresswell and Koedoespoort RDS, Koedoespoort, Coaches Workshop Bay 40
• Duration: approximately 1 hour
• Attendance is compulsory; failure to attend results in disqualification.
• Certificate of attendance (Section 7) must be submitted with the bid.
• Attendees must undergo safety induction at the gate and wear PPE (safety shoes, goggles, long sleeve shirts, high visibility vests, hard hats). No firearms allowed.

Clarification deadline: 16 November 2026 at 12:00

Compulsory site meeting/RFQ briefing on 28 October 2026 at 10:00am at Transnet Engineering, COR Cresswell and Koedoespoort RDS, Koedoespoort, Coaches Workshop Bay 40, for ±1 hour. Respondents to provide own transport and accommodation. Attendance certificate (Section 7) must be submitted with proposal; failure to attend results in disqualification. Safety induction required; PPE (safety shoes, goggles, long sleeve shirts, high visibility vests, hard hats) mandatory; no firearms allowed.

Contact person (bidding procedure and technical enquiries):

• Name: Hlengiwe Sindane
• Email: [email protected]

Complaints:

• Email: [email protected]

Submission address: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/)

Delivery address:

Transnet Engineering

COR Cresswell and Koedoespoort RDS

Koedoespoort

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Register or sign in on the portal, then log an intent to bid for this RFQ.
• Upload bid documents against the tender; each upload up to 30 MB, multiple uploads allowed.
• All pricing must be entered electronically on the eSupplier portal; paper pricing schedules are not accepted.
• Submit at least a day before closing to avoid technical issues; late submissions are not accepted.
• Each company must submit through its own registered profile; submissions via another company's profile lead to disqualification. Joint ventures may submit via any party's profile.
• Returnable documents must be signed, stamped, and dated.

Mandatory returnable documents (disqualification if missing):

• Section 4: Quotation Form
• Section 7: Certificate of attendance of compulsory site meeting

Returnable documents used for scoring (zero score if missing):

• Valid proof of compliance to Specific Goal requirements (Section 6)

Essential returnable documents (may be requested later):

• Section 1: SBD1 Form
• Section 2: Notice to bidders
• Section 3: Evaluation methodology, criteria and returnable documents
• Section 5: Certificate of Acquaintance with RFQ Documents
• Section 6: RFQ Declaration and Breach of Law Form
• Section 8: Protection of Personal Information
• Valid Tax Clearance Certificate / Tax PIN
• Central Supplier Database (CSD) Summary Report

Disqualification risks:

• Missing any mandatory returnable document.
• Submitting pricing outside the eSupplier portal.
• Late submission.
• Submitting via another company's profile.
• Failure to attend the compulsory briefing.

Evaluation stages:

• Stage 1: Administrative and substantive responsiveness (must pass).
• Stage 2: Technical/functionality threshold of 80 out of 100 points (must meet or exceed).
• Stage 3: Weighted scoring – Price (80 points) and Specific Goals (20 points).
• Stage 4: Price negotiation if the offered price is not market-related.
• Stage 5: Award and conclusion of contract.

Technical criteria (Stage 2):

• Technical compliance to specification PD-PDC-NAT-SPEC-0503 (latest revision): 40 points. Full compliance with a clause-by-clause signed response required; partial or no compliance scores 0.
• Design proposal: 30 points. Must include concept development (2D sketches, 3D CAD models), materials and components, manufacturing/fabrication considerations, applicable engineering codes and standards, and project timeline.
• Previous supply of similar product: 20 points. 3 or more reference letters = 20; 2 letters = 5; 1 or less = 0. Letters must be on issuer's letterhead, addressed to the bidding company, with contact details.
• Warranty on equipment and workmanship: 5 points. 24 months or more = 5; 12 months = 2.5; less than 12 months = 0.
• Lead time per coach: 5 points. 1-2 weeks = 5; more than 2 to 3 weeks = 2.5; more than 3 weeks = 0.

Price formula: Ps = 80 × (1 - (Pt - Pmin) / Pmin), where Pt is the price of the bid under consideration and Pmin is the price of the lowest acceptable bid.

Specific goals (20 points) awarded per Section 6 claim form.

Minimum qualifying score: 80/100 for technical threshold.

Supply and delivery of TE Power Car Exhaust Muffler (once off).

• Item: 077855046 ASSEMBLY; TYPE: EXHAUST MUFFLER
• Application: TE Power Car
• Specification: PD-PDC-NAT-SPEC-0503, LA; DIESEL ENGINE
• Quantity: 2 each
• Delivery address: Transnet Engineering, COR Cresswell and Koedoespoort RDS, Koedoespoort
• Detailed specification in Annexure A: PD-PDC-NAT-SPEC-0503, LA; DIESEL ENGINE

Bidders must provide reference letters for similar product supply. Scoring: 3 or more letters = 20 points; 2 letters = 5 points; 1 or less = 0 points. Letters must be on the issuer's official letterhead, addressed to the bidding company, and include contact details.

Pricing must be entered electronically on the eSupplier portal; paper pricing not accepted. Price schedule for item 077855046 (Exhaust Muffler, qty 2 EA) on delivered nominated destination basis, inclusive of VAT. Prices in ZAR, inclusive of VAT. Delivery lead-time from date of purchase order to be stated. If price not market-related, Transnet may negotiate sequentially with highest, then second, then third ranked bidders, or cancel RFQ.

Pricing format:

• All pricing must be entered electronically on the eSupplier portal; paper pricing not accepted.
• Prices quoted in South African Rand, inclusive of VAT.
• Basis: delivered nominated destination.
• Price schedule for item 077855046 (Exhaust Muffler, qty 2 EA) must be completed.
• Delivery lead-time from date of purchase order must be stated.
• Any disbursement not specifically priced will not be accepted.
• Discounts only considered if unconditional.

If the highest-scoring bidder's price is not market-related, Transnet may negotiate sequentially with the highest, then second, then third ranked bidders, or cancel the RFQ.

Tax compliance:

• Submit SARS Tax Compliance Status (TCS) PIN or CSD number.
• Each party in a joint venture, consortium, or subcontractor must submit separately.
• Bids from persons in the service of the state, or companies with directors in state service, will not be considered.

B-bbee:

• 80/20 preference point system applies (estimated value not exceeding R50 million).
• Points: Price 80, Specific Goals 20.
• B-BBEE Level 1 contributor: 15 points; Level 2: 10 points; 50% Black Youth Owned Entities: 5 points; Level 3-8 or non-compliant: 0 points.
• Proof required: B-BBEE certificate, sworn affidavit, or CIPC certificate as per DTIC guidelines.

Other compliance:

• Compliance with Employment Equity Act (including Section 53).
• Compliance with all applicable national and local laws.
• Disclosure of any relationship with Transnet employees or former employees (past 10 years).
• Disclosure of any commercial relationship with a DPIP or FPPO.
• Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.
• No collusion with competitors; collusion leads to disqualification and restriction from doing business with organs of state.

Specific Goals Points Claim Form: 80/20 preference point system applies (estimated value not exceeding R50 million). Points: Price 80, Specific Goals 20. B-BBEE Level 1 contributor: 15 points; Level 2: 10 points; 50% Black Youth Owned Entities: 5 points; Non-compliant or Level 3-8: 0 points. Proof required: B-BBEE Certificate/Sworn Affidavit/CIPC Certificate as per DTIC guidelines. Sub-contracting details must be disclosed.

Site visit safety requirements:

• Attendees must undergo safety induction at the gate.
• Mandatory PPE: safety shoes, goggles, long sleeve shirts, high visibility vests, hard hats.
• Without PPE, entry to the site walk is not permitted.
• Firearms are prohibited on Transnet premises.

Transnet may request information on the bidder's Environmental, Social and Governance (ESG) standing at any stage. This information is for record and analysis only and will not be used for evaluation or disqualification.

The quotation is deemed an offer; acceptance by Transnet constitutes a binding contract. If the successful bidder fails to deliver within the quoted lead time, Transnet may cancel the order and recover expenses incurred in re-procurement. Returnable documents must remain valid for the contract duration; failure to renew may lead to immediate termination without liability. Transnet's Legal Counsel will review and may reject proposed contractual terms. Security clearance may be required to CONFIDENTIAL/SECRET/TOP SECRET level for the successful bidder, its personnel, and subcontractors.

Responses must not include documents from other quotations. Additional conditions must be in accompanying letter. Communication: no canvassing of Transnet officers between closing and award; collusion leads to disqualification. Legal compliance with all applicable laws. Compliance with Employment Equity Act Section 53. No changes to quotations after closing. Quotation deemed an offer. Transnet reserves rights: modify goods/services, award portion, split award, cancel, validate information, request audited financials, not accept changes after closing, cancel contract and place on restricted database, award to next ranked bidder, request validity extension, request ESG information, conduct due diligence on subcontractors. Legal review of proposal terms. Security clearance may be required to CONFIDENTIAL/SECRET/TOP SECRET level. Validity period 90 business days. Disclosure of contract information per JSE Debt Listing Requirements. DPIP/FPPO disclosure required.

Evaluation methodology: Stage 1 - Administrative and Substantive Responsiveness (must pass); Stage 2 - Functionality/Technical threshold of 80 out of 100 points (must meet or exceed); Stage 3 - Price (80 points) and Specific Goals (20 points) weighted scoring; Stage 4 - Price negotiations if not market-related; Stage 5 - Award and conclusion of contract. Technical criteria: Technical Compliance to specification (40 points), Design Proposal (30 points), Previous supply of similar product (20 points), Warranty (5 points), Lead Time (5 points). Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points per Section 6.

Returnable documents: the signed Transnet Non-Disclosure Agreement must be submitted as part of the RFQ bid response.

No evaluation criteria are stated in the document. Bidders must sign the Transnet Non-Disclosure Agreement and act as principal, not as nominee, agent, or broker.

Bidders must sign the Transnet Non-Disclosure Agreement. No other compliance requirements (CSD, tax, B-BBEE, CIDB) are stated.

The Non-Disclosure Agreement (NDA) between Transnet SOC Ltd and the bidder governs the exchange of confidential information for the bid. Key obligations:

• Confidential Information must be kept secret and used only for the bid or subsequent contract performance.
• Disclosure is permitted only to agents who need to know, and the bidder remains liable for their actions.
• The bidder must store information securely and keep a written record of what was received.
• On written demand, the bidder must return or destroy all confidential information within 7 days and provide a director-signed certificate of compliance.
• No announcements or publicity about the bid without the other party's written consent.
• Obligations survive for 5 years after discussions or negotiations end.
• The bidder acts as principal, not as nominee, agent, or broker.
• The bidder must comply with South African privacy law (Section 14 of the Bill of Rights) and have appropriate technical and organisational measures against unauthorised data processing.
• The agreement is governed by South African law, with exclusive jurisdiction of South African courts.