Tender Application Workspace for RFQ2026-011-020
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View public tender detailsProvince
Gauteng
Closing Date
13 November 2026 at 11:00
Estimated Value
Value not specified
Supply and delivery of catering services for the national lotteries commission's education and awareness workshop in heidelberg, gauteng, on 20 november 2026. The service covers lunch for 100 delegates, including specified meals and beverages. Bids are evaluated under the 80/20 preference point system, and mandatory requirements include a valid municipality certificate of acceptability for food premises and full csd registration.
Quick Summary
- National Lotteries Commission
- Gauteng
- Closes 13 November 2026 at 11:00 (1 day left)
AI-Analyzed Compliance Requirements
89 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
16- Submission method: email only.
- Submission email: [email protected] (also copy [email protected] and [email protected] as stated for queries and submissions).
- Submission deadline: 13 November 2026 at 13:00.
- Format: PDF protected against modification, deletion or addition.
- Financial/pricing information must be in a separate attachment from the technical response.
- Mark submissions with the bidder's name, RFQ number (RFQ2026-011-020) and title.
- Returnable forms (all must be completed, signed and submitted):
- SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
- SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or related to NLC personnel; false disclosure disqualifies.
- SBD 6.1 (Preference Points Claim): claims specific goal points under the 80/20 system; unsigned or incomplete claims forfeit those points.
- POPIA Consent Form: authorises the NLC to process the bidder's personal information for the procurement.
- Late submissions (received after 13:00 on closing date) are rejected.
- Incomplete submissions or missing mandatory documents.
- Attempting to alter the terms, conditions or scope of work.
- Collusive bidding, canvassing NLC officers, or involvement in more than one bid.
- Failure to submit in the required PDF format with financial and technical responses separated.
Evaluation Criteria
20- Stage 1: Submission instructions and format compliance.
- Stage 2: Administrative compliance (SBD forms, POPIA consent, B-BBEE certificate/affidavit, CSD report).
- Stage 3: Mandatory requirements (fully completed SBD 4, signed quotation, valid Municipality COA for food premises in Gauteng).
- Stage 4: 80/20 preference point system.
- Stage 5: Due diligence on the preferred bidder.
- Stage 6: Contract negotiation and award.
- Price points: maximum 80 points, calculated per the PPPFA formula using the lowest acceptable tender.
- Specific goals points: maximum 20 points, awarded as follows:
- 100% black ownership: 8 points.
- 51% to 99% black ownership: 4 points.
- Less than 51%: 0 points.
- 100% women ownership: 4 points.
- 30% to 99% women ownership: 2 points.
- Less than 30%: 0 points.
- 30% to 99% black youth ownership: 2 points.
- 20% or more owners with disability: 4 points.
- Less than 10%: 0 points.
- Total possible score: 100 (80 price + 20 specific goals).
- Evidence for specific goals: B-BBEE certificate or sworn affidavit; for disability, a letter from a doctor confirming disability.
- No minimum qualifying score is stated.
Technical Requirements
13- Catering service for the NLC Education and Awareness Workshop, Gauteng, on 20 November 2026 at the Mabutho Hlatshwayo Centre, Plot 70, Heidelberg.
- Lunch service at 12:00 (breakfast not required).
- 2 starches (rice/dumpling/samp and pap).
- 2 meats (roasted/grilled chicken, lamb/beef).
- 2 vegetables (beetroot and spinach/morogo without cream).
- 2 salads (chakalaka and potato salad).
- 200 bottles of still water, compliant with the South African National Bottled Water Association (SANBWA) standards for legal, hygiene, food safety, quality, packaging and environmental requirements.
- 100 cans of 100% fruit juice or soft drinks (1 per person).
- Bidder-supplied items (bring your own): cutlery, plates, tablecloths, cups and serviettes.
- Food must be delivered on time.
- The catering company must use refuse bags and remove all waste generated within the facility after service.
- Service provider reports to the SMMC (contract manager).
- Project duration: once-off service after receiving the appointment letter and purchase order; the NLC may direct work over up to two days on an as-and-when-required basis.
Pricing
2- The 80/20 preference point system applies, with price scoring up to 80 points.
- No specific pricing form or schedule of rates is provided.
Financial Requirements
4- Price points: maximum 80 points under the 80/20 preference point system.
- Pricing must include all applicable taxes.
- No bid security, bonds, guarantees or retention amounts are stated.
- No turnover or financial capacity thresholds are stated.
Compliance & Regulatory
14- Compulsory registration on the CSD (www.csd.gov.za).
- Submit a full CSD report with the bid, including CSD registration number and tax compliance status.
- Remain registered for the duration of the contract if successful.
- Must be tax compliant at submission and for the contract duration.
- Provide a SARS Tax Compliance Status (TCS) PIN or certificate; each party in a consortium/JV must submit separate TCS / CSD numbers.
- Mandatory: submit a valid COA for food premises issued by a local municipality in Gauteng (Gauteng Province COA).
- Submit a B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
- Evidence of ownership categories is required to claim specific goal points.
- SBD 4 (Declaration of Interest) must be fully completed.
- Signed standards bidding documents (SBD 1, SBD 6.1) required.
- Signed consent form for processing of personal information.
- Must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
- Must not have directors/shareholders employed by an organ of state or related to NLC personnel (SBD 4 disclosure).
- Foreign suppliers must answer the questionnaire in SBD 1.
Health & Safety
2- The bottle water supplied must comply with the South African National Bottled Water Association (SANBWA) standards covering legal, hygiene, food safety, quality, packaging and environmental legislation.
- No other health and safety requirements are stated.
Contractual Terms
12- The bid is a binding offer for 60 days from closing.
- No services may be rendered before an official NLC Purchase Order is issued.
- The NLC may amend or withdraw the RFQ without notice; oral amendments are not considered.
- Altering terms or scope may render the bid non-responsive.
- Bidders may not make press releases about the RFQ or award without NLC consent.
- No entity may be part of more than one bid.
- Material changes in bidder control must be reported in writing.
- Bids become NLC property.
- The NLC may require a formal presentation at the bidder's expense.
- All costs of preparing the bid are the bidder's responsibility.
- The NLC is not obliged to accept the lowest price.
- Personal information is processed under POPIA, and may be shared with the National Treasury's Database of Restricted Suppliers.
Evaluation criteria
6- Evaluation follows the 80/20 preference point system.
- Stage 1 checks submission format and deadline.
- Stage 2 checks administrative compliance.
- Stage 4 allocates points (80 price, 20 specific goals).
- Stage 5 is due diligence, Stage 6 negotiation and award.
- Specific goal points: black-owned (8 for 100%, 4 for 51-99%), black women-owned (4 for 100%, 2 for 30-99%), black youth-owned (4 for 100%, 2 for 30-99%), owners with disability (4 for >=20%, 2 for >10% and <20%).
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
13 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Request for pricequotation for the appointment of a catering service provider for the national lotteries commission: education and awareness workshop in the gauteng
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
13 November 2026 at 11:00
1
Days Left
Tender Published
11 November 2026
Tender was published
Tender Closing Date
13 November 2026 at 11:00
Final deadline for submission
National Lotteries Commission
Contact Information
www.nlcsa.org.za/Operating Provinces
Key Personnel
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- Bid-ready summary
RFQ2026-011-020 Catering Education and Awareness GAUTENG.pdf
92% High ConfidenceAI Analysis Summary
Recommended Actions
RFQ2026-011-020 Catering Education and Awareness GAUTENG.pdf
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REQUEST FOR PRICEQUOTATION FOR THE APPOINTMENT OF A CATERING SERVICE PROVIDER FOR THE NATIONAL LOTTERIES COMMISSION: EDUCATION AND AWARENESS WORKSHOP IN THE GAUTENG
National Lotteries Commission tender in Gauteng. Closing 11/13/2026. Request for pricequotation for the appointment of a catering service provider for the national lotteries commission: education and awareness workshop ...
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How it Works
Organization
National Lotteries Commission
Contact Person
Calvin
Phone
012-432-1470
[email protected]
Website
www.nlcsa.org.za/
Address
Block D, 333 Grosvenor St, Hatfield, Pretoria, 0083, South Africa
13 November 2026 at 11:00
Location
Gauteng
Closing Date
13 November 2026 at 11:00
Organization
National Lotteries Commission
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