Catering services for the NLC education and awareness workshop – gauteng (RFQ2026-011-020)

Closing date and time: 13 November 2026 at 13:00.

Event date: 20 November 2026 (lunch service at 12:00).

Briefing session: none.

Enquiries:

• Name: Penelope (role not stated)
• Email: [email protected]
• Name: Calvin Kabinde (role not stated)
• Email: [email protected]
• General enquiries email: [email protected]
• Telephone (SCM enquiries): 012 432 1308
• Telephone (technical enquiries): 012 432 1302

Submission email: [email protected]

Service delivery venue:

Mabutho Hlatshwayo Centre

Plot 70

Heidelberg, Gauteng

Submission method: email only.

Submission email: [email protected] (also copy [email protected] and [email protected] as stated for queries and submissions).

Submission deadline: 13 November 2026 at 13:00.

Format: PDF protected against modification, deletion or addition.

Financial/pricing information must be in a separate attachment from the technical response.

Mark submissions with the bidder's name, RFQ number (RFQ2026-011-020) and title.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or related to NLC personnel; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific goal points under the 80/20 system; unsigned or incomplete claims forfeit those points.
• POPIA Consent Form: authorises the NLC to process the bidder's personal information for the procurement.

Disqualification risks:

• Late submissions (received after 13:00 on closing date) are rejected.
• Incomplete submissions or missing mandatory documents.
• Attempting to alter the terms, conditions or scope of work.
• Collusive bidding, canvassing NLC officers, or involvement in more than one bid.
• Failure to submit in the required PDF format with financial and technical responses separated.

Evaluation stages:

• Stage 1: Submission instructions and format compliance.
• Stage 2: Administrative compliance (SBD forms, POPIA consent, B-BBEE certificate/affidavit, CSD report).
• Stage 3: Mandatory requirements (fully completed SBD 4, signed quotation, valid Municipality COA for food premises in Gauteng).
• Stage 4: 80/20 preference point system.
• Stage 5: Due diligence on the preferred bidder.
• Stage 6: Contract negotiation and award.

Price points: maximum 80 points, calculated per the PPPFA formula using the lowest acceptable tender.

Specific goals points: maximum 20 points, awarded as follows:

• Black-owned:

• 100% black ownership: 8 points.

• 51% to 99% black ownership: 4 points.

• Less than 51%: 0 points.

• Black women-owned:

• 100% women ownership: 4 points.

• 30% to 99% women ownership: 2 points.

• Less than 30%: 0 points.

• Black youth-owned:

• 100% black youth ownership: 4 points.

• 30% to 99% black youth ownership: 2 points.

• Less than 30%: 0 points.

• Owners with disability:

• 20% or more owners with disability: 4 points.

• More than 10% but less than 20% owners with disability: 2 points.

• Less than 10%: 0 points.

Total possible score: 100 (80 price + 20 specific goals).

Evidence for specific goals: B-BBEE certificate or sworn affidavit; for disability, a letter from a doctor confirming disability.

No minimum qualifying score is stated.

Catering service for the NLC Education and Awareness Workshop, Gauteng, on 20 November 2026 at the Mabutho Hlatshwayo Centre, Plot 70, Heidelberg.

Lunch service at 12:00 (breakfast not required).

Meal requirements for 100 delegates:

• 2 starches (rice/dumpling/samp and pap).
• 2 meats (roasted/grilled chicken, lamb/beef).
• 2 vegetables (beetroot and spinach/morogo without cream).
• 2 salads (chakalaka and potato salad).

Beverages:

• 200 bottles of still water, compliant with the South African National Bottled Water Association (SANBWA) standards for legal, hygiene, food safety, quality, packaging and environmental requirements.
• 100 cans of 100% fruit juice or soft drinks (1 per person).

Bidder-supplied items (bring your own): cutlery, plates, tablecloths, cups and serviettes.

Food must be delivered on time.

The catering company must use refuse bags and remove all waste generated within the facility after service.

Service provider reports to the SMMC (contract manager).

Project duration: once-off service after receiving the appointment letter and purchase order; the NLC may direct work over up to two days on an as-and-when-required basis.

Pricing information must be submitted in a separate attachment. The 80/20 preference point system applies, with price scoring up to 80 points. No specific pricing form or schedule of rates is provided.

Price points: maximum 80 points under the 80/20 preference point system.

Pricing must include all applicable taxes.

Financial/pricing information must be submitted as a separate attachment from the technical response.

No bid security, bonds, guarantees or retention amounts are stated.

No turnover or financial capacity thresholds are stated.

Central Supplier Database (CSD):

• Compulsory registration on the CSD (www.csd.gov.za).
• Submit a full CSD report with the bid, including CSD registration number and tax compliance status.
• Remain registered for the duration of the contract if successful.

Tax compliance:

• Must be tax compliant at submission and for the contract duration.
• Provide a SARS Tax Compliance Status (TCS) PIN or certificate; each party in a consortium/JV must submit separate TCS / CSD numbers.

Certificate of Acceptability (COA):

• Mandatory: submit a valid COA for food premises issued by a local municipality in Gauteng (Gauteng Province COA).

B-bbee:

• Submit a B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Evidence of ownership categories is required to claim specific goal points.

SBD forms:

• SBD 4 (Declaration of Interest) must be fully completed.
• Signed standards bidding documents (SBD 1, SBD 6.1) required.

Popia:

• Signed consent form for processing of personal information.

General:

• Must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Must not have directors/shareholders employed by an organ of state or related to NLC personnel (SBD 4 disclosure).
• Foreign suppliers must answer the questionnaire in SBD 1.

The bottle water supplied must comply with the South African National Bottled Water Association (SANBWA) standards covering legal, hygiene, food safety, quality, packaging and environmental legislation. The catering company must remove all waste generated within the facility after the service. No other health and safety requirements are stated.

The bid is a binding offer for 60 days from closing. No services may be rendered before an official NLC Purchase Order is issued. The NLC may amend or withdraw the RFQ without notice; oral amendments are not considered. Altering terms or scope may render the bid non-responsive. Bidders may not make press releases about the RFQ or award without NLC consent. No entity may be part of more than one bid. Material changes in bidder control must be reported in writing. Bids become NLC property. The NLC may require a formal presentation at the bidder's expense. All costs of preparing the bid are the bidder's responsibility. Bids received after closing are rejected. The NLC is not obliged to accept the lowest price. Personal information is processed under POPIA, and may be shared with the National Treasury's Database of Restricted Suppliers.

Evaluation follows the 80/20 preference point system. Stage 1 checks submission format and deadline. Stage 2 checks administrative compliance. Stage 3 imposes mandatory requirements (SBD 4, signed quotation, COA). Stage 4 allocates points (80 price, 20 specific goals). Stage 5 is due diligence, Stage 6 negotiation and award. Specific goal points: black-owned (8 for 100%, 4 for 51-99%), black women-owned (4 for 100%, 2 for 30-99%), black youth-owned (4 for 100%, 2 for 30-99%), owners with disability (4 for >=20%, 2 for >10% and <20%). Evidence for disability requires a doctor's letter.