Supply and delivery of hpe proliant dl320 gen11 16tb backup solution – gauteng tender

Closing date: 12 November 2026

Closing time: 11:00

No briefing or site visit is mentioned.

Clarifications – SCM contact:

• Name: Moses Shandukani
• Email: [email protected]

Clarifications – technical contact:

• Name: Manqoba Simelane
• Telephone: 072 693 0381

Submission:

• Email quotation to: [email protected]

Delivery address:

72 New Road, Glen Austin AH

Head Office, Midrand

Gauteng Province

Submission method: email only, to [email protected]

• Quotations must be received before the closing deadline; late submissions will not be considered.
• Only quotations sent to [email protected] are evaluated; submissions to the clarification address are ignored.
• Email attachments are limited to 10MB per message; bidders may send multiple emails as needed, all before the deadline.
• Provide a firm expected delivery date.
• Quotation validity: 60 working days from closing date.
• Indicate whether delivery is included.

Returnable documents (all must be completed, signed and returned with the quotation):

• SBD 4 (Bidder's Disclosure): declares whether any director, trustee, shareholder or controlling party is a state employee or connected to the procuring institution; also certifies independent bid preparation.
• SBD 6.1 (Preference Points Claim): claims specific-goal preference points under the 80/20 system.
• Valid B-BBEE certificate or sworn affidavit, if applicable.
• ISO 9001:2015 certification: indicate whether the bidder holds it.

Disqualification risks:

• Failure to quote fully or according to the price table and scope of work.
• Submission without the two required reference letters.
• Submission without ID copies of owners/directors.
• Submission after the closing time.
• Submission to any email address other than [email protected].

Evaluation is conducted in three phases:

Phase 1 – Mandatory requirements (at closing):

• Quote fully per the price table and scope of work.
• Submit before the closing date and time to the correct email.
• Provide two reference letters from previous clients (supply of server equipment and Windows Server software), on client letterheads, with contact person and details, independent of the bidding company.
• Submit ID copies of owners/directors as per CIPC, CSD report or B-BBEE certificate/affidavit.

Phase 2 – Price and specific goals (80/20 system):

• Price: 80 points.
• Specific goals: 20 points, claimed via SBD 6.1.
• Preference point breakdown: Black-owned enterprises: 12 points (91–100% ownership), 10 (75–90%), 8 (51–74%), 4 (50% or less), 0 (no ownership). Women-owned enterprises: 8 points (91–100%), 6 (75–90%), 4 (51–74%), 2 (50% or less), 0 (no ownership).

Phase 3 – Mandatory requirements (at award):

• Bidder must be tax compliant.
• Bidder must not appear on the Register of Restricted Suppliers or the Tender Defaulters Register.
• Bidder must be registered on the Central Supplier Database (except foreign bidders with no local entity).

Supply and delivery of an HPE ProLiant DL320 Gen11 16TB backup solution for NRWDI's production environment.

Background:

• The existing HPE MSL 1/8 Tape Autoloader is faulty; replacement of the Robotics and Controller Card would cost about R71,875 with a one-year warranty. NRWDI has decided to scrap it and procure an online backup solution instead.

Required equipment (as per the itemised pricing table):

• HPE ProLiant DL320 Gen11 4LFF Configure-to-order Server (qty 1)
• Intel Xeon Bronze 3408U 1.8GHz 8-core processor (qty 1)
• 16GB (1x16GB) DDR5 memory kit (qty 4)
• HPE 8TB SATA 6G Business Critical 7.2K LFF LP hard drives (qty 4)
• HPE Smart Storage Hybrid Capacitor with 145mm Cable Kit (qty 1)
• HPE MR408i-o Gen11 x8 Lanes 4GB Cache OCP SPDM Storage Controller (qty 1)
• HPE ProLiant DL3X0 Gen11 1U High Performance Fan Kit (qty 1)
• HPE Customer Defined RAID Setting Service (qty 1)
• HPE 500W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit (qty 2)
• Microsoft Windows Server 2022 16-core Standard FIO pre-installed (qty 1)
• HPE ProLiant Gen11 1U Common Bezel Kit (qty 1)
• HPE CE Mark Removal FIO Enablement Kit (qty 1)
• HPE ProLiant DL3X0 Gen11 1U Standard Heat Sink Kit (qty 1)
• HPE DL3XX Gen11 Easy Install Rail 2 Kit (qty 1)
• HPE iLO Advanced Electronic License with 1yr Support (qty 1)
• HPE GreenLake for Compute Ops Management Enhanced 3-year Upfront ProLiant SaaS (qty 1)
• HPE Installation Service (qty 1)
• HPE 5Y Tech Care Essential Service (qty 1)
• HPE DL320 Gen11 Support (qty 1)

Backup strategy:

• Online backup: new server at Midrand/Head Office.
• Offline backup: existing tape infrastructure at Vaalputs.
• Offsite storage: media at Springbok, approximately 120 km from Vaalputs.

The solution must support NRWDI's backup, recovery and business continuity requirements, including RPO and RTO objectives.

The current faulty tape autoloader is to be scrapped and replaced with the proposed online backup solution. No other methodology requirements are described.

The bidder must indicate whether it holds ISO 9001:2015 certification. No other quality requirements are specified.

Prices are to be quoted per the itemised price table, with amounts excluding VAT and VAT shown separately. The schedule lists each required component and quantity. Firm prices are required. No other pricing formats or payment schedules are specified.

Pricing format: firm prices, quoted according to the itemised price table. Show amounts excluding VAT and add VAT as a separate line item.

• Prices must include all amounts.
• No bid security, guarantee, retention or payment terms are stated.
• No turnover or financial capacity thresholds are stated.

CSD registration: required for the successful bidder (except foreign bidders with no local registered entity).

Tax compliance: must be compliant at award stage; non-compliant bidders are disqualified.

B-BBEE: valid certificate or sworn affidavit required to claim preference points.

CIDB: not applicable (supply of equipment, no construction).

CIPC: ID copies of owners/directors per CIPC or CSD report must be submitted.

Registers: bidder must not be listed on the Register of Restricted Suppliers or the Tender Defaulters Register.

Forms: complete and return SBD 4 and SBD 6.1.

Quality: indicate whether the bidder is ISO 9001:2015 certified.

The RFQ is subject to the National Treasury General Conditions of Contract, referenced in the document. A firm expected delivery date must be provided by the supplier. Quotation validity is 60 working days from the closing date. No other specific contract terms, termination clauses or penalties are stated.

Evaluation proceeds in three phases: mandatory requirements at closing, price and specific goals (80/20), and mandatory requirements at award. At closing, full quoting to the price table, timely submission, two reference letters and ID copies of owners/directors are mandatory.

Price and specific goals: 80 points for price, 20 for specific goals under the 80/20 preference system. Specific goals: black-owned enterprises earn up to 12 points; women-owned enterprises up to 8 points, with points tiered by ownership percentage.

At award: tax compliance and absence from restricted and defaulters registers are mandatory. The successful bidder must be CSD-registered.