Tender Application Workspace for

• Submission method: email only, to [email protected]
• Quotations must be received before the closing deadline; late submissions will not be considered.
• Only quotations sent to [email protected] are evaluated; submissions to the clarification address are ignored.
• Email attachments are limited to 10MB per message; bidders may send multiple emails as needed, all before the deadline.
• Provide a firm expected delivery date.
• Quotation validity: 60 working days from closing date.
• Indicate whether delivery is included.
• Returnable documents (all must be completed, signed and returned with the quotation):
• SBD 4 (Bidder's Disclosure): declares whether any director, trustee, shareholder or controlling party is a state employee or connected to the procuring institution; also certifies independent bid preparation.
• SBD 6.1 (Preference Points Claim): claims specific-goal preference points under the 80/20 system.
• Valid B-BBEE certificate or sworn affidavit, if applicable.
• ISO 9001:2015 certification: indicate whether the bidder holds it.
• Failure to quote fully or according to the price table and scope of work.
• Submission without the two required reference letters.
• Submission without ID copies of owners/directors.
• Submission after the closing time.
• Submission to any email address other than [email protected].

• Evaluation is conducted in three phases:
• Phase 1 – Mandatory requirements (at closing):
• Submit before the closing date and time to the correct email.
• Provide two reference letters from previous clients (supply of server equipment and Windows Server software), on client letterheads, with contact person and details, independent of the bidding company.
• Submit ID copies of owners/directors as per CIPC, CSD report or B-BBEE certificate/affidavit.
• Phase 2 – Price and specific goals (80/20 system):
• Price: 80 points.
• Specific goals: 20 points, claimed via SBD 6.1.
• Preference point breakdown: Black-owned enterprises: 12 points (91–100% ownership), 10 (75–90%), 8 (51–74%), 4 (50% or less), 0 (no ownership).
• Phase 3 – Mandatory requirements (at award):
• Bidder must be tax compliant.
• Bidder must not appear on the Register of Restricted Suppliers or the Tender Defaulters Register.
• Bidder must be registered on the Central Supplier Database (except foreign bidders with no local entity).

• Supply and delivery of an HPE ProLiant DL320 Gen11 16TB backup solution for NRWDI's production environment.
• The existing HPE MSL 1/8 Tape Autoloader is faulty; replacement of the Robotics and Controller Card would cost about R71,875 with a one-year warranty.
• NRWDI has decided to scrap it and procure an online backup solution instead.
• Required equipment (as per the itemised pricing table):
• HPE ProLiant DL320 Gen11 4LFF Configure-to-order Server (qty 1)
• Intel Xeon Bronze 3408U 1.8GHz 8-core processor (qty 1)
• 16GB (1x16GB) DDR5 memory kit (qty 4)
• HPE 8TB SATA 6G Business Critical 7.2K LFF LP hard drives (qty 4)
• HPE Smart Storage Hybrid Capacitor with 145mm Cable Kit (qty 1)
• HPE MR408i-o Gen11 x8 Lanes 4GB Cache OCP SPDM Storage Controller (qty 1)
• HPE ProLiant DL3X0 Gen11 1U High Performance Fan Kit (qty 1)
• HPE Customer Defined RAID Setting Service (qty 1)
• HPE 500W Flex Slot Platinum Hot Plug Low Halogen Power Supply Kit (qty 2)
• Microsoft Windows Server 2022 16-core Standard FIO pre-installed (qty 1)
• HPE ProLiant Gen11 1U Common Bezel Kit (qty 1)
• HPE CE Mark Removal FIO Enablement Kit (qty 1)
• HPE ProLiant DL3X0 Gen11 1U Standard Heat Sink Kit (qty 1)
• HPE DL3XX Gen11 Easy Install Rail 2 Kit (qty 1)
• HPE iLO Advanced Electronic License with 1yr Support (qty 1)
• HPE GreenLake for Compute Ops Management Enhanced 3-year Upfront ProLiant SaaS (qty 1)

+ 7 more requirements in the full document analysis

• The current faulty tape autoloader is to be scrapped and replaced with the proposed online backup solution. No other methodology requirements are described.

• Prices are to be quoted per the itemised price table, with amounts excluding VAT and VAT shown separately.
• The schedule lists each required component and quantity.
• Firm prices are required.
• No other pricing formats or payment schedules are specified.

• Pricing format: firm prices, quoted according to the itemised price table. Show amounts excluding VAT and add VAT as a separate line item.
• Prices must include all amounts.
• No bid security, guarantee, retention or payment terms are stated.
• No turnover or financial capacity thresholds are stated.

• CSD registration: required for the successful bidder (except foreign bidders with no local registered entity).
• Tax compliance: must be compliant at award stage; non-compliant bidders are disqualified.
• CIDB: not applicable (supply of equipment, no construction).
• CIPC: ID copies of owners/directors per CIPC or CSD report must be submitted.
• Forms: complete and return SBD 4 and SBD 6.1.
• Quality: indicate whether the bidder is ISO 9001:2015 certified.

• The RFQ is subject to the National Treasury General Conditions of Contract, referenced in the document.
• A firm expected delivery date must be provided by the supplier.
• No other specific contract terms, termination clauses or penalties are stated.

• Evaluation proceeds in three phases: mandatory requirements at closing, price and specific goals (80/20), and mandatory requirements at award.
• At closing, full quoting to the price table, timely submission, two reference letters and ID copies of owners/directors are mandatory.
• Specific goals: black-owned enterprises earn up to 12 points; women-owned enterprises up to 8 points, with points tiered by ownership percentage.
• At award: tax compliance and absence from restricted and defaulters registers are mandatory. The successful bidder must be CSD-registered.