Tender Application Workspace for TPL/2026/11/0717/14258/RFQ

• Submission method: Transnet Digital Procurement System (TDPS) eSupplier Portal.
• The bid, together with any endorsed amendments, variations or deviations to the standard terms and conditions, must be uploaded to the portal before the closing time.
• No other submission channel is stated.
• Completed and signed acceptance of Transnet's Standard Terms and Conditions (with any deviations endorsed and uploaded).
• Signed Schedule 1 (Schedule of Requirements) as per the pricing schedule.
• Signed Supplier Integrity Pact.
• Signed Non-Disclosure Agreement (Appendix 2).
• Authority to sign / resolution authorising the signatory (implied by signature blocks).
• Any amendment, variation or deviation not endorsed and uploaded with the bid.
• Failure to register on the TDPS eSupplier Portal or to submit before the closing time.
• Submit via the Transnet Digital Procurement System (TDPS) eSupplier Portal at https://esupplierportal.transnet.net/portal/advertisedTenders.
• Register, log intent to respond, and upload bid documents against this RFQ.
• Submit at least one day before closing to avoid technical issues.
• Each upload is limited to 30 MB; multiple uploads are permitted.
• Late submissions are disqualified.
• Do not wait until the last hour.
• Mandatory returnable document (disqualifies if missing):
• Transnet online system-generated pricing schedule. No other pricing format accepted.
• Essential returnable documents (disqualify if missing):
• SBD 1 Form (Invitation to Bid): provides bidder details and is signed as the offer cover page.

+ 5 more requirements in the full document analysis

• The document does not state an evaluation method, scoring split, or minimum qualifying score.
• Bids are evaluated on acceptance of the standard terms and conditions, compliance with the Supplier Integrity Pact, and absence from the Register of Tender Defaulters or List of Restricted Suppliers.
• No B-BBEE preference points system (80/20 or 90/10) is stated.
• Evaluation split: 80 points for price, 20 points for B-BBEE.
• B-BBEE level 1 or 2 contributor: 20 points.
• Non-compliant contributor (level 3 to 8): 0 points.
• The schedule is accessed under the 'Pricing Schedule' tab in the TDPS when submitting tender documents.
• Bid validity: 180 business days from the closing date, excluding the first day and including the last.
• Bidders may be asked to extend validity on the same terms if evaluation is not finalised.
• Once award is approved, the successful bidder's bid remains valid until contract conclusion.
• Transnet may award to the next ranked bidder if the preferred bidder fails to sign or commence the contract, and such next-ranked bidders' validity is extended accordingly.
• Bidders may be asked to confirm their quoted price even after receiving a Letter of Regret.

• Scope: Supply and delivery of filters at Transnet Pipelines Witbank and Kendal Depot.
• Deliverables: As per the pricing schedule (quantities not stated in the document).
• Contract duration: Once-off.
• Performance review meetings: Held as required by the Transnet Contract Manager.
• Service Provider Account Manager: Designation Director (details to be completed by bidder).
• Fees: Maximum amount payable not exceeding a figure that is blank in the document (appears as R 000 000.00), excluding VAT, for the once-off period.
• Supply and delivery of filters to Transnet Pipelines Witbank and Kendal depots, on a once-off basis.

• Pricing must be submitted on the Transnet online system-generated pricing schedule located under the 'Pricing Schedule' tab in the TDPS portal.
• No other format is accepted; failure results in disqualification.
• The bidder must state the lead time from date of request in days or weeks.
• Price is worth 80 points;
• B-BBEE is worth 20 points.

• Payment terms: 30 days from date of receipt by Transnet of a month-end statement, unless otherwise agreed in writing.
• Invoicing: Payment made against an original undisputed tax invoice, with supporting documentation and month-end statement.
• Prices: Cannot be increased after order placement.
• No bid security, bonds, guarantees, retention, or financial capacity thresholds are stated.
• The schedule is accessed through the TDPS portal under the 'Pricing Schedule' tab.
• No bid security, guarantee, or retention amounts are specified in the document.

• CSD registration: Not stated.
• Tax clearance: Not stated.
• B-BBEE: No minimum level stated, but subcontracting is restricted — may not subcontract more than 25% of the contract value to an enterprise with a lower or equal B-BBEE status than the bidder, unless the subcontractor is an Exempted Micro Enterprise (EME) with capability.
• Must not reduce local production and content below any stipulated threshold.
• CIDB grading: Not applicable (supply of goods).
• Register of Tender Defaulters / List of Restricted Suppliers: Bidder (including members, directors, partners, trustees) must not appear on these lists; awards may be withdrawn if restriction is discovered later.
• Subcontracting: Prior written approval from Transnet required; undeclared subcontracting penalised up to 10% of contract value.
• Cession and assignment: Cession of payment rights only allowed with prior written approval, limited to transfer to FSPs or State institutions. Assignment of contractual rights/obligations prohibited.
• Supplier Integrity Pact: Compliance required.
• Bidders must submit a valid SARS Tax Compliance Status (TCS) PIN or Certificate, or a Central Supplier Database (CSD) number if no TCS is available. Non-compliance may invalidate the bid.
• For unincorporated consortia, joint ventures, or subcontractors, each party must submit its own TCS certificate/PIN or CSD number.
• TCS PIN applications are made via e-filing on www.sars.gov.za.
• CSD registration: bidders must be registered on the Central Supplier Database (CSD) or provide a CSD number.
• B-BBEE: evidence of B-BBEE level is required to claim preference points.
• Acceptable evidence: B-BBEE certificate, sworn affidavit, or B-BBEE CIPC certificate (for a JV, a consolidated scorecard is accepted) as per DTIC guidelines.
• Bidders must indicate whether they submit a verification certificate or sworn affidavit.
• Foreign suppliers: complete the foreign supplier questionnaire in the SBD1 form.
• If not a resident and has no branch, permanent establishment, source of income, or tax liability in South Africa, registration for a TCS PIN is not required.
• Listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to provide tax compliance or CSD details.

+ 2 more requirements in the full document analysis

• POPIA obligations: The bidder must process any personal information obtained under the contract only for the purpose for which it was obtained, destroy or de-identify it when no longer needed (subject to legal retention), restrict access to authorised personnel, implement techni…
• The bidder consents to Transnet processing its personal information for contract management, audit, legal and regulatory purposes.

• Contract form: Once-off, with commencement and expiry dates to be advised (TBA).
• Warranty: The bidder warrants competence, compliance with legislation and standards, no deterioration of Transnet equipment, and no third-party infringement. Indemnifies Transnet against breach.
• Insolvency: Transnet may terminate if a receiver, liquidator or similar is appointed over the bidder's assets.
• Only with prior written approval from Transnet.
• Undeclared subcontracting attracts a penalty up to 10% of contract value.
• Bidder remains liable for subcontractor performance.
• May not subcontract in a way that drops local production and content below the stipulated minimum threshold.
• Assignment of obligations prohibited.
• Transnet may cancel at any time with 30 days' written notice, or immediately for serious breach, change of control, or conduct bringing the bidder into disrepute.
• On termination, Transnet pays a fair and reasonable price for work in progress, not exceeding the contract value.
• Bidder must submit termination claims within 2 months.
• Law and disputes: Governed by South African law; disputes subject to arbitration under the Arbitration Foundation of South Africa, but Transnet may refer to courts.
• Notices: Deemed received on email confirmation or hand delivery.
• Confidentiality: Bidder must keep all Transnet information confidential and return materials upon request.
• Publicity: No use of Transnet name or trademarks without prior written consent.
• POPIA: Both parties must process personal information in compliance with POPIA, including security safeguards and breach notification.
• Contract terms include: the bid remains valid for 180 business days from closing.
• Transnet may cancel the contract and request National Treasury to place the respondent on the Restricted Suppliers Database for up to 10 years if the contract was awarded on incorrect information.
• No verification of pricing adjustments will be made for incorrect assumptions made by the bidder.
• JSE Debt Listing Requirements may require disclosure of contract details.

+ 2 more requirements in the full document analysis

• No additional evaluation criteria are stated beyond acceptance of terms, compliance with integrity requirements, and absence from restricted-supplier lists.
• B-BBEE level 1 or 2: 20 points; level 3 to 8: 0 points.
• Mandatory returnable: Transnet online pricing schedule.
• Essential returnable: SBD1, RFQ Declaration and Breach of Law Form, Protection of Personal Information consent.
• Missing essential forms may disqualify.
• Closing: 13 November 2026 at 16:00.
• Late bids disqualified.
• Validity period: 180 business days.
• Transnet may modify goods, reject nonconforming proposals, split or cancel award, validate information, and award to next ranked bidder.
• No reimbursement for preparation costs.