Supply and delivery of filters at TRANSNET pipelines witbank and kendal depots (RFQ)

The bidder must supply and deliver filters to Transnet Pipelines at the Witbank and Kendal depots as a once-off supply. Deliverable details are to be completed in the pricing schedule by the bidder. Performance review meetings will be held at the discretion of the Transnet Contract Manager. The bidder must provide an Account Manager (Director level) to manage the contract.

Transnet Contract Manager

Designation: General Manager: Operating Division

Address: Not stated

Telephone: Not stated

Email: Not stated

Transnet Legal Notices

Attention: Group Legal Counsel

Physical Address: Transnet Pipelines, 202 Anton Lembede Street, Durban, 4000

Postal Address: P.O. Box 72501, Parkview

Email: [email protected]

Submission address: Transnet Digital Procurement System (TDPS) eSupplier Portal (no physical address given).

Submission method: Transnet Digital Procurement System (TDPS) eSupplier Portal. The bid, together with any endorsed amendments, variations or deviations to the standard terms and conditions, must be uploaded to the portal before the closing time. No other submission channel is stated.

Returnable documents:

• Completed and signed acceptance of Transnet's Standard Terms and Conditions (with any deviations endorsed and uploaded).
• Signed Schedule 1 (Schedule of Requirements) as per the pricing schedule.
• Signed Supplier Integrity Pact.
• Signed Non-Disclosure Agreement (Appendix 2).
• Authority to sign / resolution authorising the signatory (implied by signature blocks).

Disqualification risks:

• Any amendment, variation or deviation not endorsed and uploaded with the bid.
• Failure to register on the TDPS eSupplier Portal or to submit before the closing time.

The document does not state an evaluation method, scoring split, or minimum qualifying score. Bids are evaluated on acceptance of the standard terms and conditions, compliance with the Supplier Integrity Pact, and absence from the Register of Tender Defaulters or List of Restricted Suppliers.

No B-BBEE preference points system (80/20 or 90/10) is stated.

Scope: Supply and delivery of filters at Transnet Pipelines Witbank and Kendal Depot.

Deliverables: As per the pricing schedule (quantities not stated in the document).

Contract duration: Once-off.

Performance review meetings: Held as required by the Transnet Contract Manager.

Service Provider Account Manager: Designation Director (details to be completed by bidder).

Fees: Maximum amount payable not exceeding a figure that is blank in the document (appears as R 000 000.00), excluding VAT, for the once-off period.

Payment terms: 30 days from date of receipt by Transnet of a month-end statement, unless otherwise agreed in writing.

Invoicing: Payment made against an original undisputed tax invoice, with supporting documentation and month-end statement.

Prices: Cannot be increased after order placement.

No bid security, bonds, guarantees, retention, or financial capacity thresholds are stated.

CSD registration: Not stated.

Tax clearance: Not stated.

B-BBEE: No minimum level stated, but subcontracting is restricted — may not subcontract more than 25% of the contract value to an enterprise with a lower or equal B-BBEE status than the bidder, unless the subcontractor is an Exempted Micro Enterprise (EME) with capability. Must not reduce local production and content below any stipulated threshold.

CIDB grading: Not applicable (supply of goods).

Register of Tender Defaulters / List of Restricted Suppliers: Bidder (including members, directors, partners, trustees) must not appear on these lists; awards may be withdrawn if restriction is discovered later.

Subcontracting: Prior written approval from Transnet required; undeclared subcontracting penalised up to 10% of contract value.

Cession and assignment: Cession of payment rights only allowed with prior written approval, limited to transfer to FSPs or State institutions. Assignment of contractual rights/obligations prohibited.

Supplier Integrity Pact: Compliance required.

POPIA obligations: The bidder must process any personal information obtained under the contract only for the purpose for which it was obtained, destroy or de-identify it when no longer needed (subject to legal retention), restrict access to authorised personnel, implement technical and organisational safeguards, assess and manage risks, and notify Transnet of any security breach. The bidder consents to Transnet processing its personal information for contract management, audit, legal and regulatory purposes.

Contract form: Once-off, with commencement and expiry dates to be advised (TBA).

Warranty: The bidder warrants competence, compliance with legislation and standards, no deterioration of Transnet equipment, and no third-party infringement. Indemnifies Transnet against breach.

Insolvency: Transnet may terminate if a receiver, liquidator or similar is appointed over the bidder's assets.

Subcontracting:

• Only with prior written approval from Transnet.
• Undeclared subcontracting attracts a penalty up to 10% of contract value.
• Bidder remains liable for subcontractor performance.
• May not subcontract in a way that drops local production and content below the stipulated minimum threshold.
• May not subcontract more than 25% of value to an enterprise with a lower or equal B-BBEE status, unless the subcontractor is an EME with capability.

Cession/assignment:

• Cession of payment rights only with prior written approval, limited to FSPs or State institutions.
• Assignment of obligations prohibited.

Termination:

• Transnet may cancel at any time with 30 days' written notice, or immediately for serious breach, change of control, or conduct bringing the bidder into disrepute.
• On termination, Transnet pays a fair and reasonable price for work in progress, not exceeding the contract value.
• Bidder must submit termination claims within 2 months.

Law and disputes: Governed by South African law; disputes subject to arbitration under the Arbitration Foundation of South Africa, but Transnet may refer to courts.

Notices: Deemed received on email confirmation or hand delivery.

Confidentiality: Bidder must keep all Transnet information confidential and return materials upon request.

Publicity: No use of Transnet name or trademarks without prior written consent.

POPIA: Both parties must process personal information in compliance with POPIA, including security safeguards and breach notification.

No additional evaluation criteria are stated beyond acceptance of terms, compliance with integrity requirements, and absence from restricted-supplier lists.