Transport of day shift employees from secunda to tutuka power station for 60 months

Tutuka Power Station previously provided home-work-home transport for employees staying in Secunda and Mbalenhle. After an incident, Eskom removed its own vehicles and decided to outsource the transport. This contract covers reliable and timely daily transport for employees from Secunda to Tutuka and back, as well as ad-hoc unscheduled transport for operational, maintenance, emergency and business-critical needs.

• The service is applicable to Tutuka Power Station's Fleet Management Department, and will also service all employees across other departments that have no other form of subsidised travelling.
• Quality control of vehicles is performed and signed off by Eskom's technical and fleet teams.
• The Contractor is responsible for providing replacement vehicles at their own cost in case of breakdown or service.
• The contractor must participate in emergency evacuation drills and planning sessions.
• Only Eskom Tutuka employees and learners are permitted as passengers; any unauthorised passengers may lead to contract cancellation and Eskom will not be liable for injuries to unauthorised persons.

Returnable documents and mandatory compliance evidence must be submitted with the bid. The tender requires the bidder's offer to be submitted as a single package, including all forms and certificates.

Returnable documents:

• Copies of all legally and administratively required licences and insurance documents (including COIDA proof) at tender submission.
• All completed and signed standard tender forms (SBD/MBD) as applicable, excluding any that are expressly listed as not required.

Disqualification risks:

• Bids received after the closing date and time are rejected.
• Any false or misleading information may lead to disqualification or contract cancellation.

The SOW does not state the evaluation scoring split (e.g., 80/20 or 90/10) nor a minimum qualifying score.

Compliance requirements that must be met for the bid to be considered:

• The bidder must be legally authorised and licensed to render bus transportation services.
• All required licences, permits and insurance (including COIDA) must be held and verified.
• All vehicles must comply with Eskom specification 32-345 and the Road Traffic Act.
• Vehicles must not be older than 2 years at contract commencement.
• Compliance with Eskom Supplier Contract Quality Requirements (240-55944466, QM 58) and ISO 9001.
• Quality control of vehicles will be signed off by Eskom's technical and fleet teams.

Scope of work:

• Transportation of Eskom Tutuka day-shift employees from Secunda to Tutuka Power Station and back, as and when required, for 60 months.
• Scheduled daily transport using 4x 14-seater vehicles.
• Unscheduled (ad-hoc and call-out) transport using 1x 14-seater vehicle for emergency, breakdown, operational, project, outage, and after-hours needs.
• Routes and timetables defined by Tutuka Power Station; Eskom may amend them in consultation with the contractor.

Service requirements:

• 24/7 availability of vehicles and drivers for unscheduled requests.
• Response time per the SLA agreed with Eskom.
• Vehicles must arrive at the Tutuka gate by 06:40 on working days.
• Mandatory service Monday to Friday; failure constitutes material breach.
• Contracted vehicles must remain on site during the full shift; drivers must be reachable.
• Replace any broken-down vehicle within 30 minutes at contractor cost.
• Vehicles to be used exclusively for Eskom Tutuka employees (permanent staff, learners, bursars, YES learners, fixed-term contractors). Unauthorised passengers lead to corrective action or termination.

Vehicle specifications (minimum, per Eskom 32-345 and Road Traffic Act):

• Must not be older than 2 years (proof of registration required).
• Euro NCAP 4 rating where tested.
• Factory-fitted ABS, airbags, alarm/immobiliser, power steering, air-conditioning.
• Three-point safety belts for every seat (SANS-approved); no fold-up/jockey seats.
• Emergency exits: minibus at least one per 12 passengers; midi/bus at least two per 12 passengers.
• Yellow reflective tape and speed warning sign per the National Road Traffic Act.
• Tinted side windows and curtains/blinds.
• On-board computer with active tracking (fitted and paid for by Eskom).
• Reverse-park distance control sensor.
• No AMC, Tata, or vehicles not built on a bus chassis.
• Wheelchair-friendly vehicles for transporting employees with disabilities.

Driver requirements:

• Valid driving/operations permit and PDP (operator's card).
• Valid medical fitness to drive (Red Ticket).
• Pre-operational vehicle inspections.
• Must pass induction and Eskom driver's permit test.
• Must be available for 24/7 call-out duties for unscheduled services.
• Eskom may reject any driver deemed incompetent/unsafe; replacement within 24 hours.

Quality control on vehicles is performed and signed off by Eskom's appointed technical and fleet team.

• The end user ensures service quality meets Eskom specifications.
• Full route risk assessment must be approved by Eskom before operations commence.
• Daily risk assessments before any work.
• Vehicles must be maintained in a roadworthy condition and serviced by a recognised service agent.
• Reference standards: ISO 9001 (quality management), Eskom Supplier Contract Quality Requirements (240-55944466 and QM 58).

Pricing basis:

• Payment based on actual kilometres and services rendered; a predetermined route and measured distance form the basis.
• For scheduled transport: estimated kilometres per month and total value over 60 months are provided in the pricing schedule (figures not fully legible in the source, but bidders must complete the schedule with quantities and rates as specified).
• For unscheduled transport: payment calculated per agreed rates for vehicle type, distance, duration, and time of operation (including after-hours, weekends, public holidays).

Invoicing:

• Monthly statement/invoice with a copy of the month's Safety Meeting minutes.
• Non-scheduled journeys must have prior approval from the contract manager and be supported by records.
• Falsified timesheets treated as fraud, leading to penalties or termination.

Bid bonds, guarantees, retention, and payment terms: The SOW states 'Performance Guarantees: N/A' and does not specify further financial security requirements.

Legal and permits:

• The bidder must be legally authorised and licensed to render bus transportation services, holding all required licences, permits, and insurance.
• COIDA insurance cover must be held; proof required.
• Each driver must hold a valid Public Transport Permit (PDP).
• Upon award, certified copies of the following must be submitted to the Tutuka Fleet Officer:
• All drivers' ID documents
• All drivers' PDPs
• Vehicle registration certificates
• Certificate of Fitness (COF) for each bus
• Road transportation permit.
• New drivers: notify the Fleet Officer, provide documentation, induction before starting, and pass Eskom driver's permit test.

Safety and quality:

• Vehicles must comply with Eskom Vehicle Safety Specifications (32-345), ISO 9001, and Eskom quality requirements (240-55944466, QM 58).
• Full route risk assessment must be completed and approved by Eskom before operations commence; written approval required.
• Daily risk assessments and worker's register before any work.
• Each vehicle must have fire extinguishers, an approved first aid kit, 2x reflective triangles, and three-point seatbelts for all occupants.
• Safety incidents must be reported to Eskom within one hour.
• Vehicles must be serviced by a recognised service agent and kept roadworthy and neat.
• Two-way radio or hands-free telephone in each bus for communication.

Other compliance:

• The contractor must not cede, pledge, or assign contract rights without Eskom's written approval.
• Only authorised passengers may be transported; non-compliance may lead to cancellation.

Safety requirements:

• All personnel must undergo Tutuka Power Station induction before work starts.
• A worker's register must be completed and daily risk assessment conducted before each work period.
• A full route risk assessment must be completed by the contractor and approved by Eskom in writing before commencement.
• Safety incidents involving contractor vehicles must be reported to Eskom within one hour.
• All drivers must adhere to site speed limits and safety protocols.
• Each vehicle must have fire extinguishers, an approved first aid kit, and 2x reflective triangles.
• Vehicles must be equipped with either a two-way radio or hands-free telephone for communication.
• Vehicles must be held to roadworthy standard and maintained by a recognised service agent.
• Drivers must have valid medical fitness (Red Ticket) and driving permit.
• Drivers must stop operations during abnormal conditions (e.g., heavy rain, high wind, fog) per Go/No-Go criteria.

Contract duration: 60 months, term service contract (NEC).

• Eskom may amend routes and timetables in consultation with the contractor.
• Eskom may request smaller/bigger buses depending on needs.
• The contract may be discontinued at any time with changes to requirements.
• The contractor must make transport available for special occasions and emergency evacuations.
• The contractor may not alienate, pledge, cede, or deal with contract claims or rights without Eskom's prior written approval.
• Failure to provide services on a required day is a material breach.
• Unauthorised use of vehicles or transporting unauthorised persons is misconduct and may lead to termination.
• Deviation from the approved route without written authorisation results in non-payment for affected trips.
• Prices will be adjusted in accordance with negotiated agreements.

No explicit evaluation scoring is provided in the scope of work. The bidder must demonstrate full compliance with the mandatory specifications, legal licences, permits and insurance, and quality requirements. Evaluation will likely be based on compliance with the stated terms and conditions.

The tender is for the transportation of day shift employees from Secunda to Tutuka Power Station on an 'as and when' required basis for a period of 60 months. The contract will be governed by the NEC TSC conditions. The tender is an open invitation, and the tender documents are provided free of charge.

Closing date: 04 December 2026 at 10:00

Tender validity period: 120 days from closing date and time

Clarification meeting: N/A

Clarification queries deadline: 5 working days before the tender submission deadline

Eskom Representative

• Name: Unathi Melane
• Email: [email protected]

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission platform: https://etendering.eskom.co.za

Submission method: electronic only via the Eskom E-tendering site at https://etendering.eskom.co.za. No hard copies accepted. Upload documents under the folders Technical, Commercial, Financial, and Other. All documents must be in PDF format; the price list must be submitted in PDF and a copy in Excel format. No zip or condensed files. Upload size per document is 500 MB; total submission is restricted to 4 GB. If resubmitting, the latest version is accepted and previous submissions become null and void. Ensure the submission status is marked complete. Late tenders are not accepted.

Returnable forms (all must be completed, signed where required, and submitted by the closing deadline unless noted):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder.
• Annexure B (Acknowledgement Form): acknowledges receipt and understanding of the tender documents.
• Annexure C (Tenderer's Particulars): provides bidder contact and company details.
• Annexure D (Integrity Declaration Form): commits the bidder to the Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): declares compliance with local content requirements.
• Annexure F (CPA(IG) for Foreign Goods/Services): required only if importing goods/services.
• Annexure G1-G4 (SBD 6.2 and local content declaration schedules): declares local production and content.
• Annexure H (SBD 1 Invitation to Bid): the offer cover page, completed by all tenderers.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims B-BBEE preference points under PPPFA 2022.
• Annexure J (SBD 4 Bidders Disclosure): discloses any interest or connection with state employees.
• Annexure K (SDL&I): skills development and local content declaration.
• NEC: completed in full.
• Pricing Schedule/BOQ: completed, in PDF and Excel.

Disqualification risks:

• Missing or incomplete mandatory returnables (marked with

• in the document) at closing.

• Tenders signed by non-authorised persons.
• Submitting more than one tender (except as a JV/consortium with joint and several liability).
• Conflict of interest, being on the Tender Defaulters list, or restricted by National Treasury.
• Subcontracting 100% of the scope of work.
• Tenderers from countries on international sanctions lists.
• Failure to meet the eligibility criteria.

Evaluation stages:

1. Basic compliance: meet eligibility criteria, submit complete tender with commercial, financial and technical information, and submit mandatory returnables.
2. Functionality (Phase 1): scored out of 100%, threshold 70%. Tenderers below 70% are not evaluated further.

• Company Experience: 20%
• Vehicles allocation (4 x fourteen-seater Toyota Quantum GL): 20%
• Roadworthiness: 15%
• Vehicle Maintenance History: 15%
• Driver Qualifications & Training: 20%
• Passenger liability insurance: 10%

3. Phase 2 – Vehicle inspection: all six minibuses inspected against Eskom Vehicle Safety Specification-32-345. Must score 100% to be considered technically acceptable. Each listed safety item scores 5 points; absence scores 0.
4. Price: scored out of 80 points. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts applied at payment but not for evaluation.
5. Specific goals (B-BBEE): maximum 20 points under the 80/20 system. Points added to price score, total rounded to two decimals. Contract awarded to highest total.

B-BBEE points (80/20 system):

• Level 1: 20
• Level 2: 18
• Level 3: 14
• Level 4: 12
• Level 5: 8
• Level 6: 6
• Level 7: 4
• Level 8: 2
• Non-compliant: 0

Minimum qualifying score: 70% for functionality (Phase 1).

Note: Failure to submit B-BBEE documentation does not disqualify, but the bidder scores 0 for specific goals and may only score out of 80 for price.

Scope: Transportation of day shift employees from Secunda to Tutuka Power Station on an 'as and when' required basis for a period of 60 months.

Mandatory technical requirements:

• Valid operating licence issued by the South African Department of Transport or relevant Provincial Department of Transport.
• Letter from the Secunda/Embalenhle Taxi Association confirming membership. Bidders not belonging to this association will not be considered.

Vehicles:

• 4 x fourteen-seater Toyota Quantum GL minibuses (all six minibuses to be inspected in Phase 2).
• Each vehicle must have a valid roadworthy certificate.
• Vehicles must have tracking devices.
• Vehicle age and mileage scoring (per vehicle):
• Less than 1 year old, 0–15,000 km, with tracking: 5 points
• Less than 2 years old, up to 40,000 km, with tracking: 4 points
• Older than 2 but less than 3 years, less than 60,000 km, with tracking: 2 points
• Older than 3 years: 0 points

Drivers:

• 4 drivers, each with a valid driver's licence (minimum C1) and a PrDP (Professional Driving Permit).
• Driver with licence and PrDP: 5 points; licence only: 0 points.

Passenger liability insurance:

• Proof of valid passenger liability insurance required; 10% weight.

Phase 2 vehicle inspection items (each 5 points, must score 100%):

• SANS-approved three-point safety belts for every seat
• 2 triangles
• First aid kit
• Spare wheel, wheel spanner and jack
• Fully serviced fire extinguisher
• Gauges and hooter
• Indicator, brake lights and headlamps
• Mirrors, obstruction-free windscreen and wipers
• Valid licence disc
• Driver and passenger airbags
• Factory-fitted air conditioner
• Factory-fitted seatbelt reminder
• Speed warning sign on the back (per National Road Traffic Act)
• Yellow reflective tape (per National Road Traffic Act)
• Tyres complying with manufacturer's specifications for commercial use; no two different makes/models on front axle
• Sign indicating the bus is equipped to transport people with disabilities
• Adjustable driver's seat partitioned per National Road Traffic Act
• At least one emergency exit per 12 passengers

Performance security: If a performance bond or demand guarantee is required, the tenderer must select at least two financial institutions from the Eskom-approved list that it is likely to approach.

Company experience (20% weight):

• Reference letters on client's letterhead or from Secunda/Embalenhle Taxi Association.
• 5+ years' experience: 5 points
• More than 3 but less than 5 years: 4 points
• Less than 3 years: 2 points
• No letter/no experience: 0 points

Vehicles (20% weight): 4 x fourteen-seater Toyota Quantum GL.

• Each vehicle scored on age and mileage (5% each):
• Less than 1 year old, 0–15,000 km, with tracking: 5 points
• Less than 2 years old, up to 40,000 km, with tracking: 4 points
• Older than 2 but less than 3 years, less than 60,000 km, with tracking: 2 points
• Older than 3 years: 0 points

Drivers (20% weight):

• 4 drivers, each with valid driver's licence (minimum C1) and PrDP.
• Licence and PrDP: 5 points; licence only: 0 points.

Quality Management System requirements:

• Option 1: Valid ISO 9001 certification by an ISO accredited body.
• Or documented QMS that complies with ISO 9001 (objective evidence required).

Required documents:

• Quality method statement based on scope (using Method Statement Template Ref 240-126469599).
• Quality policy approved by top management.
• Quality objectives approved by top management.
• Organisation chart and responsibility matrix including quality management function (Clause 5.3 of ISO 9001:2015).
• Documented control of externally provided processes, products and services, including criteria for evaluation, selection, monitoring and re-evaluation of external providers (Clause 8.4 of ISO 9001:2015).
• Latest internal management system audit report with nonconformity, correction and/or corrective action reports.

Supplier must deliver according to client specification and provide quality returnables as per the contract.

Pricing schedule/BOQ must be submitted in PDF and Excel format. Upload size per document is 500 MB; total submission restricted to 4 GB.

Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts applied at payment.

Tender validity: 120 days.

Clarification queries must be submitted 5 working days before the tender submission deadline.

Alternative tenders are not allowed.

Cataloguing: If required, pricing schedule must include a line item for cataloguing; Eskom will pay for it.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Pricing schedule:

• Completed pricing schedule/BOQ required, in PDF and Excel format.
• Prices evaluated inclusive of VAT.
• Unconditional discounts considered for evaluation; conditional discounts applied at payment.

Security for performance:

• If a performance bond or demand guarantee is required, the tenderer must select at least two financial institutions from the Eskom-approved list.

Financial analysis:

• No financial analysis will be conducted; waived due to the nature of the taxi industry.

Tender validity: 120 days from closing date and time.

Mandatory contractual requirements (must be met before contract award):

• Proof of valid and current CSD registration (CSD number/CSD report).

Eligibility criteria:

• Must not be under any restriction to do business with Eskom or State-Owned Companies.
• Must not be on the Tender Defaulters list or restricted by National Treasury.
• Must not have a conflict of interest.
• Must not be from a country on international sanctions lists.
• Must not submit more than one tender (except as JV/consortium with joint and several liability).
• Must not subcontract 100% of the scope of work.

B-bbee:

• Valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit/CIPC affidavit, required to claim preference points.
• Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability where applicable.

Tax compliance:

• Local tenderers must provide SARS e-filing PIN or CSD profile/CSD number.
• Foreign tenderers with a South African footprint must provide a certified copy of a tax clearance certificate.
• Foreign suppliers with no South African footprint must complete SBD 1 but no tax compliance proof required.

Employment Equity:

• Designated employers must provide proof of compliance with the Employment Equity Act, including submission of the EE report to the Department of Labour (South African tenderers only).

Safety (additional contractual requirements):

• Eskom SHE rules and requirements form (Annexure B) signed and submitted.
• OHS plan covering: OHS organisation, SHE incident management, PPE, emergency planning and fire risk management, vehicle and driver behaviour safety, permits, competency/training/appointments, communication and awareness.
• Costing for SHE broken down (not lump sum).
• Baseline Risk Assessment (BRA) with methodology, covering routine and non-routine tasks.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency: CVs and qualifications/certificates.

Quality:

• ISO 9001 certification or documented QMS complying with ISO 9001.
• Quality method statement, quality policy and objectives approved by top management.
• Organisation chart and responsibility matrix (Clause 5.3 of ISO 9001:2015).
• Documented control of externally provided processes, products and services (Clause 8.4 of ISO 9001:2015).
• Latest internal management system audit report with nonconformity and corrective action reports.

Local content:

• Local procurement content target: 100% (as per tender data).
• SBD 6.2 and local content declaration schedules required.

Joint ventures/consortia:

• Letter of intent or valid JV agreement confirming rights, obligations and profit-sharing ratios.
• Written confirmation that the JV operates as a single business entity for the contract duration.
• Details of a single designated bank account in the JV's name, independent of individual partners.

Safety requirements:

• Eskom SHE rules and requirements form (Annexure B) must be signed and submitted.
• OHS plan must include: OHS organisation (responsibility and accountability), SHE incident management, PPE, emergency planning and fire risk management, vehicle and driver behaviour safety, permits, competency/training/appointments, communication and awareness.
• Costing for SHE must be broken down, not a lump sum.
• Baseline Risk Assessment (BRA) identifying, assessing and managing SHE risks related to the scope, including routine and non-routine tasks; methodology must be provided.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency: CVs and qualifications/certificates for required competencies.

Vehicle safety inspection (Phase 2):

• All six minibuses inspected against Eskom Vehicle Safety Specification-32-345; must score 100%.
• Items (each 5 points): SANS-approved three-point safety belts for every seat, 2 triangles, first aid kit, spare wheel/wheel spanner/jack, fully serviced fire extinguisher, gauges and hooter, indicator/brake lights/headlamps, mirrors/obstruction-free windscreen/wipers, valid licence disc, driver and passenger airbags, factory-fitted air conditioner, factory-fitted seatbelt reminder, speed warning sign on the back (per National Road Traffic Act), yellow reflective tape (per National Road Traffic Act), tyres per manufacturer's specifications for commercial use (no two different makes/models on front axle), sign indicating bus equipped to transport people with disabilities, adjustable driver's seat partitioned per National Road Traffic Act, at least one emergency exit per 12 passengers.

Contract conditions: NEC TSC (New Engineering Contract – Term Service Contract).

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of undisputed invoices.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Subcontracting with subsidiary companies is discouraged and may be interpreted as fronting; must be declared in tender documents.

Skills development goals: The recommended supplier must submit Form A2 (Baseline Training Plan), Form A3 (Project Interim Report), Form A4 (Supervisor Agreement), and Form A5 (Project Completion Report) after contract award, per the Contract Skills Development Goals Standard (GGN 36760 of March 2020).

Cataloguing: The successful tenderer may be required to provide cataloguing information and label materials per Eskom's specifications; pricing schedule must include a line item for cataloguing, which Eskom will pay for.

Alternative tenders are not allowed.

Tender validity: 120 days from closing date and time.

Additional evaluation details:

• Functionality threshold: 70% (Phase 1).
• Phase 2 vehicle inspection: must score 100%.
• Price scored out of 80 points.
• Specific goals (B-BBEE) scored out of 20 points.
• Total score = price + specific goals, rounded to two decimals.
• Contract awarded to highest total score.

Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts applied at payment.

Transportation of day shift employees from Secunda to Tutuka Power Station as and when required for a period of 60 months.

Closing date: 10 March 2026

Eskom Quality Representative: Dimpho Mnisi, Officer Quality Assurance

Returnable documents:

• Form A (Tender and Contract Quality Requirements) must be completed and signed to acknowledge and accept Eskom Supplier Quality Requirements and the ISO 9001 standard.

The tenderer must complete and sign Form A (Tender and Contract Quality Requirements) to acknowledge and accept the Eskom Supplier Quality Requirements as per specification 240-105658000 and the ISO 9001 standard.

The tenderer must align its quality management system with ISO 9001 clauses covering context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement, and the seven quality management principles as applicable.

The tenderer must comply with Eskom Supplier Quality Requirements (specification 240-105658000) and the ISO 9001 standard as selected: Category 4 (pre-contract award quality requirements). Post-contract award conditions include contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes. Tenderer must complete and sign Form A to accept these requirements.

Returnable documents — all must be completed, signed and submitted with the bid:

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements — confirms the bidder understands and will comply with the listed OHS documents.
• Section 37(2) Agreement under the Occupational Health and Safety Act — the bidder accepts employer duties and agrees to comply with SHE specifications.
• Integrity Declaration Form — includes declarations of interest, fair tendering practices, and shareholding information; must be fully completed and signed.
• Joint ventures must attach a joint venture agreement confirming joint and several liability and lead partner authority.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time.
• False declarations or failure to disclose relationships with Eskom employees or directors.

Evaluation stages and disqualifying conditions:

• Bidders must not be listed on National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.
• Bidders must not have been convicted of fraud or corruption related to procurement in the past five years.
• Bidders must not be prohibited from doing business with any International Financial Development/funding Agency or Lending Institution.
• Bidders must declare any relationships with Eskom employees or directors, including marital, familial, or financial interests.
• Bidders must declare any shared controlling partners or relationships with other bidders in this process.
• The tender may be rejected if any information in the Integrity Declaration is false.

Scope of work: Transportation of day shift employees from Secunda to Tutuka Power Station as and when required.

Contract period: 60 months.

Location: Mpumalanga (Secunda to Tutuka Power Station).

OHS compliance:

• Comply with Eskom contract and contractor OHS management standard 32-726.
• Comply with the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Injuries and Diseases Act.
• Comply with Eskom Vehicle and Driver Safety Management Procedure 240-62946386.
• Comply with Eskom lifesaving rules 240-62196227.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• All employees (contractors/suppliers) must undergo relevant Eskom induction.

Contractor/supplier management:

• Demonstrate the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Main supplier is accountable for managing contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments for OHS compliance during execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Non-conformances by contractors/suppliers are dealt with directly with the main supplier through performance and penalty processes.
• Eskom may verify this and may request testimonials/references and client contact details for similar work.

Penalties:

• Penalties enforced on the main supplier for non-conformance to Eskom and/or statutory OHS requirements.

OHS compliance:

• Comply with Eskom contract and contractor OHS management standard 32-726.
• Comply with the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Injuries and Diseases Act.
• Comply with Eskom Vehicle and Driver Safety Management Procedure 240-62946386.
• Comply with Eskom lifesaving rules 240-62196227.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• All employees (contractors/suppliers) must undergo relevant Eskom induction.
• Penalties enforced on the main supplier for non-conformance to Eskom and/or statutory OHS requirements.
• Section 37(2) Agreement: the bidder accepts employer duties under the OHS Act and agrees to comply with SHE specifications.

The supplier must accept Eskom's General Conditions of Purchase unless expressly agreed otherwise in writing. The supplier must not cede, delegate, or subcontract any rights or obligations without Eskom's written consent. The supplier must adhere to all statutory requirements and submit to the jurisdiction of South African courts. The supplier must comply with Eskom's ethical standards.

Eskom may inspect and test the goods, works, or services at any stage. If the supplier fails to comply with obligations, Eskom may reject any part of the goods by written notice, specifying the reason and whether replacement or re-work is required. For goods, rejected items may be returned at the supplier's risk and expense; any money paid for unreplaced goods and costs of returning and obtaining replacements from a third party must be paid by the supplier. For works/services, the supplier must correct non-conformances or defects as indicated by Eskom; if delayed, Eskom may have them corrected by a third party at the supplier's cost.

Payment terms: Eskom will pay within 30 days after receipt of a correct tax invoice. The tax invoice must include Eskom's VAT registration number (4740101508) before payment is made. Prices or rates may include a price adjustment calculated per the formula in the agreement. Payment may be made in a currency other than South African Rand, with one exchange rate used for conversion; such payments shall not exceed the amounts stated in the agreement. The supplier must complete Eskom's CPA (IG) form.

The contract is governed by Eskom's General Conditions of Purchase. If the supplier does not indicate non-acceptance of these conditions, they are deemed accepted. No oral variation is permitted; only written agreement signed by both parties can change the terms. The supplier may not cede, delegate, or subcontract any rights or obligations without Eskom's written consent. Eskom may terminate the agreement at any time if the supplier defaults, becomes bankrupt, or is in financial circumstances that prejudice proper performance. Either party may terminate after a breach that is not remedied following written notice. The supplier must adhere to all statutory requirements and submit to the jurisdiction of South African courts. Eskom is committed to ethical behaviour and expects the same from suppliers.

The tender is for the transportation of day shift employees from Secunda to Tutuka Power Station, as and when required, over a 60-month period.

Eskom representative: Dimpho Mnisi (no contact details provided).

Returnable documents (Category 4 – Quality Requirements):

• Quality Method Statement based on scope (use template Ref 240-126469599).
• Quality Policy approved by top management.
• Quality Objectives approved by top management.
• Organisation chart and responsibility matrix including quality management function.
• Documented information for control of externally provided processes, products and services, including criteria for evaluation, selection, monitoring and re-evaluation of external providers.
• Form A completed and signed.
• All returnables must be submitted with the bid; failure to provide them may affect evaluation.

Evaluation is based on compliance with the Quality Management System requirements (Category 4).

• Section A (QMS requirements per ISO 9001): Quality Method Statement, Quality Policy, Quality Objectives – score 1 each.
• Section B (Evidence of QMS in operation): documented information for roles/responsibilities and control of external providers – score 1 each.
• Section E (User-defined additional requirements): Form A completed and signed – score 1; other requirements as applicable – score 1.
• No minimum qualifying score or preference point split (80/20 or 90/10) is stated in the provided document.

Quality Management System compliance per ISO 9001 is required (Category 4).

• No specific CSD, tax clearance, B-BBEE, or CIDB requirements are stated in the provided document.

Quality requirements are evaluated under Category 4. Section A covers ISO 9001 QMS documentation (method statement, policy, objectives). Section B covers evidence of QMS in operation (organisation chart, responsibility matrix, control of external providers). Section E covers additional user-defined requirements, including completion of Form A. Each item is scored 1 point.

The document is Eskom's Vehicle Safety Specification (identifier 32-345, revision 5), which standardises minimum vehicle safety requirements across Eskom and its contractors, including those transporting Eskom employees. It applies to all Eskom-owned vehicles and vehicles used for Eskom activities, including scheme, hired, leased, and private vehicles. New contracts must comply fully; existing vehicles follow a phased replacement plan. The specification incorporates the National Road Traffic Act, OHS Act, and Construction Regulations, and applies to all vehicle categories (passenger, LDV, heavy commercial, minibus, bus, construction).

Closing date: 4 December 2026 at 08:00 (as per tender record). Note: the document's internal effective date (23 December 2020) is not a closing deadline.

No specific enquiry contacts or submission address are provided in the document. Refer to the tender invitation for SCM and technical contacts and the submission address.

Returnable documents: the bid pack (SBD forms, price schedule, and any other schedules issued with the invitation) must be completed, signed, and submitted as specified in the invitation. Mandatory forms include the standard SBD forms (e.g., SBD 1 invitation to bid, SBD 4 declaration of interest, SBD 6.1 preference points claim, SBD 8 declaration of past SCM practices, SBD 9 certificate of independent bid determination). Signing SBD 9 commits the bidder to independent price setting with no collusion. Bids must be delivered before the closing time; late bids are rejected.

Bidders must comply with Eskom Vehicle Safety Specification 32-345, which sets minimum vehicle safety requirements for all vehicles used to transport Eskom employees. Compliance with the National Road Traffic Act and the Occupational Health and Safety Act (including Construction Regulations) is mandatory. No specific scoring split, minimum qualifying score, or preference point system (80/20 or 90/10) is stated in the provided document. Evaluation likely follows Eskom's standard tender evaluation, but specific thresholds are not disclosed.

New contracts must comply with the vehicle safety specification from start. Existing vehicles in the business follow a phased replacement plan as per Eskom Fleet Services. Scheme and non-Eskom vehicles must comply when replaced. The specification provides minimum standards; divisions may add supplementary specifications provided they meet OEM and legal requirements.

Compliance with this specification is audited annually by the operating/business unit, and may be inspected by Sustainability Systems OHS. The Assurance and Forensic Department may audit all records. Referenced standards include SANS 9001 (quality management), SANS 39001 (road traffic safety), and SANS 45001/OHSAS 18001 (occupational health and safety).

No pricing schedule or rate information is provided in this document. Pricing is to be submitted as per the tender invitation.

No specific financial requirements (pricing format, bid security, guarantees, retention, payment terms, turnover thresholds) are provided. Pricing will be subject to the tender's price schedule.

Mandatory compliance with Eskom Vehicle Safety Specification 32-345, including:

• National Road Traffic Act
• Occupational Health and Safety Act (including Construction Regulations)
• Mine Health and Safety Act (where applicable)
• National Environmental Management Act (for construction vehicles)

No specific CSD registration, B-BBEE level, CIDB grading, or other pre-qualification thresholds are stated in the provided document.

The specification is primarily a health and safety (vehicle safety) specification. Contractors transporting Eskom employees must ensure vehicles meet all safety requirements, including those for driver and passenger protection, emergency exits, speed controls, and reversing safety. Compliance with OHS Act and its Construction Regulations (for construction vehicles) is mandatory. Roles: the delegated employer (section 16(2) of OHS Act) and responsible managers must ensure compliance in their areas.

No additional evaluation criteria beyond the requirement to comply with the vehicle safety specification and applicable legislation.