Administration of hepatitis a and b vaccinations to 109 municipal employees – umzinyathi district municipality (q06384)

SCM enquiries:

• Contact: SCM Unit
• Telephone: 034 219 1500 / 034 219 1549
• Fax: 034 218 1940
• Email: [email protected]

Technical enquiries:

• Contact: Mr S.W. Buthelezi
• Telephone: 034 219 1500
• Fax: 034 218 1940
• Email: [email protected]

Submission address:

Princess Magogo Building

39 Victoria Street

Dundee, 3000

Submission method: deposit the completed bid document, clearly marked with the bid number and description, in the tender box at the reception area of the uMzinyathi District Municipality Offices, Princess Magogo Building, 39 Victoria Street, Dundee, 3000, on or before 12:00 on 18 November 2026. Bids will be opened in public at that time.

• Telegraphic, faxed, emailed or courier-hand-delivered bids are not accepted; courier deliveries must be placed in the tender box, not handed to staff.
• Bids must be submitted on the official municipal forms (not re-typed) and every page must be initialled.
• The bid must remain valid for 90 days from the closing date.
• Prices must be in South African currency and inclusive of VAT and disbursements.
• Returnable documents (all must be completed and signed):
• MBD 1 (Invitation to Bid): bidder details and offer cover page.
• MBD 3.3 (Pricing Schedule – Professional Services): completed pricing and rates.
• MBD 4 (Declaration of Interest): discloses any connection to state employees; false declarations on paragraph 3.14 lead to automatic disqualification.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• MBD 8 (Declaration of Past SCM Practices): declares any prior poor performance or restrictions.
• MBD 9 (Certificate of Independent Bid): certifies no collusion or price disclosure.
• Original certified copy of the owner's identity document (not older than six months).
• Proof of company registration (CIPC) or identity document for sole proprietors.
• Recent municipal account (rates and taxes or services) in the bidder's name, not owing more than 90 days, or proof of residence with a certified affidavit, or a lease agreement showing the bidder is not responsible for municipal charges.
• Same municipal account/proof for each director of the company.
• Full CSD report.
• Quotations must be on the company letterhead.
• Failure to submit any of the above in full renders the bid non-responsive and it will not proceed to the functionality stage.
• No bid will be considered from persons in the service of the state.

Evaluation is under the 80/20 preferential point system (for requirements up to R50 million).

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points
• Bidders must first pass the compulsory returnable documentation check; missing or incomplete documents disqualify the bid before functionality is considered.
• The municipality is not bound to accept the lowest or any quotation.

The municipality requires a service provider to administer Hepatitis A and B vaccinations to 109 employees at Water Services and Wastewater Treatment Works sites across three local municipalities.

• Venues and employee numbers:
• Endumeni LM – uMzinyathi District Municipality Head Office Incubator Training Centre – 56 employees
• Nquthu LM – Nquthu Incubator Building – 39 employees
• Msinga LM – Tugela Ferry Old Water Works – 14 employees
• Administer both Hepatitis A and B vaccines, preferably Twinrix or equivalent (combined single dose); separate vaccines are acceptable if they meet safety and efficacy standards.
• Vaccination schedule must comply with Department of Health guidelines.
• Vaccinations must be administered by a registered Medical Practitioner with valid qualifications and registration with the Health Professions Council of South Africa (HPCSA); proof of registration must be attached.
• Provide proof of vaccination to each employee, including: employee details, name and address of the Medical Practitioner, valid practice number, type of vaccination, batch number, dose interval, date of vaccination, and the Medical Practitioner's signature.
• Prepare and submit an attendance register signed by all employees on the day of vaccination, to be used for invoicing.
• The service provider must be accredited and licensed to offer medical services in South Africa, employ HPCSA-registered practitioners, be able to travel to all designated venues, and have experience administering vaccines to groups of employees in workplace settings.

Pricing must be submitted on MBD 3.3 (Professional Services Pricing Schedule).

• Prices must be firm and inclusive of VAT and all applicable taxes.
• Prices must be valid for at least 90 days from the date of offer (the pricing schedule states 120 days from closing date).
• Bidders must indicate a ceiling percentage based on total estimated time and all expenses.
• Provide hourly and daily rates for personnel involved.
• Provide phases, cost per phase, and man-days.
• Travel expenses: only actual costs recoverable, with proof and certified invoices.
• Other expenses (e.g., accommodation) must be specified; certified invoices required.
• Indicate period required for commencement after acceptance and estimated man-days for completion.
• State whether rates are firm for the full contract period; if not, provide adjustment basis (e.g., CPI).
• Payment terms: payments made within 30 days of submission of a valid invoice (per GCC clause 16.3).

CSD registration: full CSD report required; CSD number must be provided if no TCS certificate.

• Tax compliance: bidders must be tax compliant; provide SARS TCS PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3.
• Municipal account: bidder and each director must not owe municipal services for more than 90 days, or provide proof of residence with affidavit or lease agreement.
• No bids from persons in the service of the state.
• B-BBEE: preference points claimed via MBD 6.1; specific goals worth 20 points. No specific B-BBEE level threshold stated.
• No CIDB grading required (not construction).
• Company registration: CIPC proof or ID for sole proprietors.