Supply and delivery of fishing equipment and material for commercial fishers – winnie madikizela-mandela local municipality

Closing date: 30 November 2026 at 12:00

Advert date: 30 October 2026

No briefing or site visit is stated.

Technical enquiries:

• Contact: Mr. B. Hlangabezo
• Email: [email protected]
• Telephone: (071) 604 0632

SCM enquiries:

• Contact: Mr. Z. Khala
• Email: [email protected]
• Telephone: (079) 886 0942

Submission email: [email protected]

Municipal Manager: Mr. L. Mahlaka

Address: Winnie Madikizela-Mandela Local Municipality, P.O. Box 12, Bizana, 4800

Submission method: email only, to [email protected]

Closing time: 30 November 2026 at 12:00

• Bids must be submitted on the original bid documentation issued by the municipality; re-typed or altered documents are not accepted.
• Clearly mark the email subject with the project name and reference number (WMM-LM 23/10/26/01 MCF).
• Email submissions must not be password-protected or have an expiry date; such bids will not be considered.
• No late, hand-delivered, incomplete, or facsimile bids will be accepted.
• Unauthorised alterations to the BOQ/quotation render the bid invalid.

Returnable forms (all must be completed and signed):

• MBD 1 (Invitation to Bid): bidder details and offer cover page.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or the evaluating authority.
• MBD 6.1 (Preference Points Claim): claims specific-goal points under the PPPFA.
• MBD 6.2 (Local Production and Content Declaration): declares local content percentage; Annex C must be submitted.
• MBD 8 (Past SCM Practices): declares any prior abuse, fraud, or contract default.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.
• MBD 7 (Contract Form): to be signed by the successful bidder.

Additional mandatory documents:

• Completed original bid document issued by the municipality.
• Entity registration documents.
• Certified ID copies of directors (not older than 3 months).
• Proof of CSD registration.
• SARS valid PIN printout.
• Billing Clearance Certificate or statement of municipal accounts confirming no undisputed accounts overdue by more than 30 days, plus a signed letter confirming no outstanding accounts on the closing day.
• For joint ventures: original valid tax compliance documents for all partners and a signed agreement indicating the lead partner.
• Proof of Professional Indemnity/insurances/sureties.

Evaluation stages:

1. Functionality evaluation (minimum 70/100 to proceed).
2. Preference points evaluation (80/20 or 90/10 system).

Functionality criteria (100 points total):

• Experience: 3 appointment letters and 2 reference letters = 60 points; 2 appointment letters and 2 reference letters = 40 points; 1 appointment letter and 1 reference letter = 20 points; none = 0 points.
• Appointment letters must be for projects valued at R300,000 or above.
• Reference letters must be signed and dated within the last 3 months.
• Methodology (40 points):
• Scope of work (10)
• Quality Management (10)
• Risk Management (5)
• Reporting (5)
• Communication (5)
• Delivery period (within 6 weeks) (5)

Minimum qualifying score: 70/100 on functionality.

Preference points: 80 or 90 points for price, 20 or 10 points for specific goals (as per MBD 6.1).

Scope: Supply and delivery of equipment and material for commercial fishers, as part of the municipality's Oceans Economy Sector development.

The appointed service provider must:

• Procure and deliver equipment and material as specified.
• Ensure goods meet approved quality and standards.
• Store equipment and material until delivery.
• Deliver items to selected projects across the municipality's wards.
• Submit weekly reports to the municipality or project manager.
• Complete the project within 1 month from date of appointment.
• Provide a clear empowerment plan for skills transfer.
• Participate in handover of equipment to beneficiaries with the project manager.

Deliverables (quantities as per BOQ):

• Desktop computers (2), monitors (2), laptops (2), printers (2), laminating machine (1), projector (1), smart projector (1), office software (2), Wi-Fi adaptors (2), ink sets (4), office paper (4 reams).
• Marine VHF radios (2), VHF aerial (1), fishfinders (2), GPS navigation systems (2), fishing rods and reels (15), tackle boxes (5), life jackets (10), safety boots and rain suits (10), cooler boxes (6), 12-ton winch (1).
• First aid kits (2), mobile kitchen (1) with chip fryer, griller, gas stove, sink unit, countertop, hatch opening, and roadworthy documents.
• Delivery to Garane (Ward 24).

Methodology is a functionality criterion worth 40 points, broken down as:

• Scope of work (10)
• Quality Management (10)
• Risk Management (5)
• Reporting (5)
• Communication (5)
• Delivery period (within 6 weeks) (5)

The proposal must include a proposed methodology.

Project setup: establish programme and time frames; ensure successful implementation.

Planning: inform stakeholders of start and end; consider cession in sale agreements; ensure preliminary technical design where required.

The service provider must submit weekly reports to the municipality or project manager.

Communication is key, especially when beneficiaries deviate from specification or items are unavailable.

Bidders must submit proof of experience in supply and delivery of goods and services.

Experience is scored as follows:

• 3 appointment letters and 2 reference letters = 60 points
• 2 appointment letters and 2 reference letters = 40 points
• 1 appointment letter and 1 reference letter = 20 points
• None = 0 points

Appointment letters must be for projects valued at R300,000 or above.

Reference letters must be signed and dated within the last 3 months.

The proposal must include:

• Company profile
• Relevant experience of company
• CVs, relevant experience, skills and qualifications of staff
• Affirmable Business Enterprise affidavits, if applicable
• Recommendations by former clients for projects of similar size and nature

At least 1 completion certificate and an appointment letter are required.

Pricing must be inclusive of VAT and include all costs to fully execute the project.

The pricing schedule (BOQ) lists items with unit rates and amounts; bidders must complete the schedule without unauthorised alterations.

Fee calculation should use SACAP tariff or another statutory fee structure as a guideline.

Fee claims must be supported by timesheets, progress reports, and financial reports.

Fee breakdown must be specified in the proposal; all payment milestones must be agreed before work commences.

The municipality has no funds available; the project is expected to be self-funding, meaning payment is contingent on successful implementation.

Pricing must be inclusive of VAT and include all costs to fully execute the project.

The municipality states it has no funds available for this project; the project is expected to be self-funding, meaning the service provider is paid only upon successful implementation.

Fee calculation should use SACAP tariff or another statutory fee structure as a guideline.

Fee claims must be supported by timesheets, progress reports, and financial reports.

Fee breakdown must be specified in the proposal; all payment milestones must be agreed before work commences.

Bidders with taxable turnover exceeding R2.3 million must be VAT registered; otherwise, the bid may be excluded.

Professional Indemnity/insurances/sureties proof is required.

CSD registration: proof required.

Tax compliance: SARS valid PIN printout required; each joint venture partner must submit a separate TCS/PIN/CSD number.

Local content: minimum threshold 100% for this tender; MBD 6.2 and Annex C must be submitted; local content calculated per SATS 1286:2011.

B-BBEE: preference points claimed via MBD 6.1; specific goals include South African, Black, Women, Youth, People with Disabilities, and Military Veterans (points as per MBD 6.1).

Municipal accounts: no undisputed accounts overdue by more than 30 days; Billing Clearance Certificate or statement required.

State employment: bids from persons in the service of the state are not accepted; MBD 4 declaration required.

Fraud/corruption: MBD 8 declaration required; bidders or directors with convictions or listed on restricted databases may be rejected.

Collusive bidding: MBD 9 certification required.

Entity registration: certified ID copies of directors (not older than 3 months) required.

VAT registration: mandatory if taxable turnover exceeds R2.3 million.

First aid kits are part of the deliverables (2 kits).

Safety boots and rain suits are part of the deliverables (10 sets).

Life jackets are part of the deliverables (10).

No specific OHS plan or compliance requirements are stated in the document.

Contract form MBD 7 must be signed by the successful bidder.

The bid is subject to the Preferential Procurement Policy Framework Act, the Preferential Procurement Regulations 2017, the General Conditions of Contract (GCC), and any special conditions.

The municipality may accept part of or the full bid.

The lowest or only bid will not necessarily be accepted.

The municipality may require substantiation of any preference claims at any time.

Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

The successful bidder must continuously update local content declarations (Annexes C, D, E) with actual values for the duration of the contract.

The service provider is accountable to the client for execution of the scope of work.

Any additional costs must be agreed with the municipality upfront before work is carried out.

Bids must score a minimum of 70% on functionality to be considered further.

Evaluation uses the 80/20 or 90/10 preferential points system.

Price points: 80 or 90; Specific goals points: 20 or 10 (as per MBD 6.1).

Functionality criteria: Experience (60 points) and Methodology (40 points).

Minimum total score of 70/100 on functionality is required to proceed to financial evaluation.