Corporate reporting management platform for IDC – RFP (national)

Issue date: 12 November 2026

Closing date and time: 27 November 2026 at 11:00

Enquiry deadline: 20 November 2026 (enquiries after this date not entertained)

Consolidated response to enquiries: posted on IDC website within two days after last enquiry day

Bid validity period: 120 days from closing date

No briefing session or site visit is scheduled.

Enquiries contact:

• Name: Mr Joseph Phiri
• Role: Procurement Specialist
• Email: [email protected]
• Telephone: +27 11 269 3810

Submission platform: https://idcza-my.sharepoint.com/:f:/g/personal/tinys_idc_co_za/IgAizduLQt8wRKKnwFeYYwqjAUspRuit4L-Yo3tBaq1CrJk

IDC website for amendments and responses: www.idc.co.za

Submission method: electronic only, via the dedicated SharePoint platform.

Submission URL: https://idcza-my.sharepoint.com/:f:/g/personal/tinys_idc_co_za/IgAizduLQt8wRKKnwFeYYwqjAUspRuit4L-Yo3tBaq1CrJk

Closing time: 27 November 2026 at 11:00 (before midday).

Bids must be submitted at least 30 minutes before the deadline to avoid technical issues.

File size limit: 50MB.

Accepted formats: Microsoft Office or PDF. Non-standard formats will be disqualified.

Bids sent to any other platform will be disqualified.

Late or incomplete bids will be disqualified.

Amended bids must be marked "Amendment to bid" and received before the closing time.

All documentation must be in English.

Returnable documents (each clearly marked):

• Cover page: RFP reference number, bid description, bidder name.
• Schedule 1: Executive Summary.
• Schedule 2: Certified Board Resolution, certified ID copy of Company Representative, Annexure 2 (Acceptance of Bid Conditions and Bidder's Details), Annexure 3 (Tax Compliance Requirements), Annexure 4 (Bidder's Disclosure), Annexure 5 (Shareholders and Directors Information), Annexure 6 (BEE Commitment Plan), Annexure 7 (Disclosure Statement), Annexure 8 (Privacy & POPIA Requirements), latest audited financial statements (or independently reviewed statements or cashflow budget for new entities), and Joint Venture/Consortium/Subcontracting Agreement if applicable.
• Schedule 3: Response to Section 2 (Functional Requirements Specification) using Annexure 1 format.
• Schedule 4: Price Proposal (separate file marked "Schedule 4: Price/Cost Proposal").

For consortium/JV/prime contractor with subcontractors, submit the above documents for each member.

Evaluation phases:

Phase 1: Initial Screening – compliance with general bid conditions, CSD registration, tax compliance, B-BBEE certification, submission of all required documents. Non-compliance may lead to disqualification.

Phase 2: Technical/Functionality – Mandatory functional requirements must be met; failure disqualifies. Other functional criteria weighted:

• Bidder's Relevant Experience: 25
• Project Implementation Plan: 20
• Qualifications, Skills and Experience of the Team: 15
• Skills Transfer Plan: 10
• System Demonstration: 30

Total: 100

Shortlisting for system demonstration: score at least 49 out of 70 on functional/technical criteria.

Minimum overall qualifying score: 70% on functional/technical requirements and system demonstration.

Phase 3: Preference Point System (80/20):

• Price: 80 points
• Specific Goals: 20 points

Specific Goals points:

• Black ownership: 10 points (100% black owned) or 4 points (51%–99.99% black owned)
• 30% Black women ownership: 5 points
• Any % ownership by Black Designated Groups: 2 points
• Promotion of SMMEs (EME or QSE): 3 points

Only enterprises with direct Black shareholding and exercisable voting rights qualify for Specific Goals points.

Phase 4: Objective Criteria – award to highest scoring bidder unless objective criteria justify otherwise. Risk assessed: reputational, concentration, financial capability, past performance on IDC contracts.

The IDC requires supply, implementation, integration, maintenance and support of a Corporate Reporting Management Platform covering six workstreams:

1. Consolidation: automate Excel-based consolidation, standard input template for group companies, audit trails, validation checks.
2. Financial close: automate and streamline month-end close, AI-driven performance analytics.
3. Income tax: automate income tax and deferred tax calculations, integrate with SAP ECC trial balance and ECL model.
4. VAT: automate VAT payable/receivable calculation and VAT201 preparation, integrate with SARS e-Filing.
5. Track and Trace reporting: track funding sources and application of funds, support tax deductibility assessments.
6. Budgeting and Financial Planning: implement AI-enabled budgeting and planning tool.

Licences required: 48 users total (Consolidation 10, Financial close 15, Income tax 5, VAT 5, Track and Trace 5, Budgeting and planning 8).

Implementation support hours: 1800 hours total (Consolidation 450, Financial close 350, Income tax 200, VAT 150, Track and Trace 150, Budgeting and planning 500).

Training: 48 staff to be trained (same distribution as licences).

Maintenance and support: 3 years, 2700 hours total (Consolidation 600, Financial close 600, Income tax 300, VAT 300, Track and Trace 300, Budgeting and planning 600).

Solution must support IFRS presentation and JSE debt listing requirements.

Must integrate with SAP ECC, Quantum treasury system, and other IDC systems.

Must provide audit trails, version control, role-based access, and drill-through functionality.

Deliverables include solution design document, system configuration, integration setup, UAT, training, manuals, go-live support, post-implementation review.

Bidder must provide a project implementation plan demonstrating approach to implementation, configuration, integration, testing, deployment and stabilisation of the Corporate Reporting Management Platform.

The plan should cover project phases, activities, key deliverables, implementation timelines, milestones, system configuration/customisation, integration with existing systems, data migration and validation, system testing including UAT, user training and knowledge transfer, go-live and deployment approach, post-implementation support and stabilisation.

Bidder's relevant experience: must demonstrate experience with an organisation with 1,000 or more employees and/or multiple legal entities, subsidiaries or reporting entities requiring consolidated corporate and financial reporting.

Provide three (3) references for successful implementation of similar projects.

Key personnel requirements:

• Project Manager: 5+ years' experience leading tax technology or financial systems projects.
• Solution Architect / Lead Consultant: minimum 5 years' experience integrating VAT tools with ERP systems and ability to configure VAT codes.
• Data Migration Specialist: minimum 3 years' experience in data extraction, cleansing, migration and validation.

Provide team structure and composition, outlining main disciplines and key personnel per specialty (use Table (b) of Annexure 1).

Provide CVs highlighting qualifications and relevant experience.

Solution must provide management dashboards and KPIs (e.g., ROI, cost-to-income ratio, impairments).

Comparative analysis: budget vs actuals vs forecasts, variance analysis.

Drill-down capability to transaction-level data.

Data import/export in standard formats (Excel, CSV, APIs).

Integration with existing IDC systems: ERP (SAP), data warehouses, treasury, loans management, HR/payroll, Power BI or equivalent.

Role-based access control and approval workflows.

Collaboration tools for multiple stakeholders.

Workflow tracking and notification features.

Centralised document repository for budget inputs and assumptions.

Technical requirements: cloud-based or on-premises deployment, secure data storage, POPIA compliance, scalable architecture, web and mobile access, robust backup/disaster recovery, audit trail, real-time or scheduled data synchronisation.

Implementation phases: requirements gathering, configuration, testing, deployment, post-implementation support (300 hours).

Deliverables: solution design document, system configuration, integration setup, UAT sign-off, training, manuals, go-live support, post-implementation review.

Workflow and governance deliverables: solution architecture, consolidation framework, data model, consolidation rules, elimination rules, reporting structures, unit/integration/UAT testing, process maps, user/technical manuals, training for finance users, administrators, super users.

Prices must be VAT inclusive (where applicable) and quoted in ZAR.

Rates must be firm for the full contract period; if not, provide basis for adjustments (e.g., CPI).

All additional costs must be specified and included in Total Bid Price.

State whether bid price is linked to exchange rate.

Consultancy rates must align with National Treasury Instruction 2017 Cost Containment Measures and DPSA hourly fee rates guide.

Price proposal must be submitted as a separate file marked "Schedule 4: Price/Cost Proposal".

Prices must be VAT inclusive (where applicable) and quoted in South African Rand (ZAR).

Rates must be firm for the full contract period; if not, provide basis for price adjustments (e.g., CPI).

All additional costs must be specified and included in the Total Bid Price.

Bid price may be linked to exchange rate; if so, state details.

Consultancy rates must align with National Treasury Instruction 2017 Cost Containment Measures and DPSA hourly fee rates guide.

No bid security, bond, or guarantee requirements are stated.

Tax compliance: bidder must be tax compliant with SARS and provide written confirmation.

CSD registration: bidder must be registered on the Central Supplier Database (CSD).

B-BBEE: submit a valid B-BBEE verification certificate. EMEs (annual revenue < R10 million) and QSEs (annual revenue R10–R50 million) may submit a sworn affidavit confirming revenue and black ownership. Misrepresentation is a criminal offence.

Board Resolution: certified copy authorising signatory.

ID copy: certified copy of Company Representative's ID.

POPIA compliance: complete Annexure 8.

Prime contractor with subcontractors: prime contractor must hold a higher percentage of contract value than any subcontractor; otherwise bid is disqualified.

Financial statements: latest audited financial statements (or independently reviewed statements or cashflow budget for new entities).

Joint Venture/Consortium/Subcontracting Agreement: if applicable, signed by all parties.

Bid validity: 120 days from closing date.

Successful bidder must conclude a Service Level Agreement (SLA) with IDC, forming part of the supply agreement.

SLA will measure, monitor and assess supplier performance.

IDC may conduct site visits at bidder's corporate offices or client sites.

IDC may request additional information, agreements, and documents to verify bid content; bidder consents to background checks including FICA verification.

IDC may appoint any number of vendors to a panel if applicable.

IDC may consider bidder's past professional conduct and experiences with IDC over the last 5 years.

Bidder must prepare for a possible presentation within 5 days of notification, including practical demonstration.

Bidder confirms prices cover all work and obligations; mistakes in pricing are at bidder's risk.

Successful bidder accepts full responsibility for contract execution and fulfilment.

All costs of preparation and demonstration are for bidder's account; supporting documentation becomes IDC property unless otherwise stated.

IDC may amend bid conditions, validity period, specifications, or extend closing date before closing; changes posted on IDC website.

IDC reserves right not to accept lowest priced bid or any bid in part or whole.

IDC may clarify information with any bidder after closing.

Enterprise and supplier development: successful bidder may be required to mentor SMMEs and youth-owned businesses, subject to negotiation.

Evaluation phases as described in evaluationCriteria. Additional details:

• Phase 1 screening includes CSD checks, tax compliance, B-BBEE certification, submission of ID copy, and completion of all standard bidding documents.
• Phase 2: Mandatory functional requirements must be met; failure disqualifies. Other functional criteria weighted as listed.
• Shortlisting for system demonstration: score at least 49 out of 70 on functional/technical criteria.
• Minimum overall qualifying score: 70% on functional/technical requirements and system demonstration.
• Phase 3: 80/20 preference point system (Price 80, Specific Goals 20).
• Phase 4: Objective criteria – risk assessment (reputational, concentration, financial capability, past performance).