Appointment of service provider for lifeguard services – eastern cape tender

SCM enquiries:

• Contact: Mrs. Y Mqingwana
• Role: Manager: Supply Chain Management
• Telephone: 047 050 1156
• Email: [email protected]

Technical enquiries:

• Contact: Ms. N Zukulu
• Role: Satellite Administrator, Community Services
• Telephone: 047 050 1330 / 064 536 2553
• Email: [email protected]

Submission address:

Mnquma Local Municipality

No 61 Blyth Street

Rev Tiyo Soga Building

Butterworth, 4960

Submission method: hand delivery only to the tender box at Mnquma Local Municipality, No 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960.

Closing time: 25 November 2026 at 12:00.

Envelope must be sealed and endorsed with the bid number (MNQ/SCM/43/26-27) and project name, plus the company name, address, contact person and contact details on the back.

No late, faxed, couriered or emailed tenders will be accepted under any circumstances.

Only original tender documents will be accepted; do not reproduce, take apart, omit pages, change wording or insert documents between pages.

Initial every page of the tender document.

All bids must be submitted on the official forms provided (not re-typed).

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 2 (Tax Clearance Requirements): tax compliance status PIN or CSD number; original tax clearance certificate required.
• MBD 3.1 / MBD 3.3 (Pricing Schedule): firm prices, all taxes included.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims specific goals points; must be fully completed and signed.
• MBD 7.1 (Contract Form): signed by the successful bidder.
• MBD 8 (Declaration of Past SCM Practices): discloses any abuse of supply chain systems, fraud or corruption convictions.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Schedule 1 (Resolution of Directors/Members): authorises the signatory to bind the bidder.
• Schedule 2 (Certificate of Authority for Partnerships/Consortiums/Joint Ventures): required if applicable.
• Schedule 3 (List of Other Documents Attached).
• Annexure A (Detailed Specification), Annexure B (Past Experience), Annexure C (Joint Venture Disclosure Form), Annexure D (Company Composition), Annexure E (Bid Check List).

For partnerships/consortiums/joint ventures, a signed agreement must be submitted and all parties must be registered on the Central Supplier Database.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Late, incomplete, unsigned, faxed, couriered or emailed tenders.
• Failure to submit proof of specific goals claimed (MBD 6.1 and CSD report).
• Submission of fraudulent information leads to blacklisting for five years.

Evaluation is conducted in two stages:

Stage 1 – Administrative compliance: bidders must meet all mandatory and other bid requirements; non-compliant bidders are deemed non-responsive and excluded from further evaluation.

Stage 2 – Evaluation under the 80/20 preference point system (Preferential Procurement Regulations 2022):

• Price: 80 points.
• Specific goals: 20 points.

Specific goal: promotion of South African owned enterprises – 20 points.

Proof required for specific goals: fully completed and signed MBD 6.1 and a full Central Supplier Database (CSD) report not older than one month.

No points are awarded for specific goals if the required proof is not submitted.

If two or more bidders score equal total points, the contract is awarded to the bidder with the highest points for specific goals; if still tied, the award is decided by drawing of lots.

The municipality reserves the right to negotiate price with preferred bidders.

The municipality requires the appointment of a service provider to render lifeguard services.

Scope items and quantities (from the pricing schedule):

• Lifeguards services: 20
• Equipment: 4
• Transport: 1
• Accommodation: 20

Bidders must have successfully completed 3 projects in rendering lifeguard services.

Proof of experience: signed reference letters with appointment letters/orders must be attached.

Strict delivery dates will be observed and penalties imposed for late delivery.

Pricing must be firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered.

All prices must be tendered including VAT, customs or excise duty and any other applicable taxes.

Prices must include all expenses, disbursements and costs (e.g. transport, overheads, accommodation) and cover all risks, liabilities and obligations.

The tender offer must remain valid, irrevocable and open for written acceptance for 90 days from the closing date.

The municipality reserves the right to extend the tender period by notice.

No bid security or performance guarantee amount is stated in the document.

Payment terms: the purchaser undertakes to make payment within 30 days after receipt of invoice and delivery note (from MBD 7.1).

Central Supplier Database (CSD):

• Bidders must be registered on the CSD and submit a full CSD report not older than one month.
• All parties to a partnership/consortium/joint venture must be registered on the CSD.

Tax compliance:

• Bidders must submit their SARS Tax Compliance Status PIN or CSD number.
• An original and valid Tax Clearance Certificate must be submitted with the bid; certified copies are not acceptable.
• Each party in a consortium/joint venture/sub-contractor arrangement must submit a separate tax clearance certificate/PIN/CSD number.

Eligibility:

• No bids will be considered from persons in the service of the state.
• Bidders or their directors/shareholders must not be listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• Bidders must not have been convicted of fraud or corruption in the past five years.
• Bidders must not owe municipal rates and taxes in arrears for more than three months.
• Bidders residing within the Mnquma Local Municipality jurisdiction will be verified with the MLM Revenue Section.

Preferred bidders must furnish:

• CK/Company registration and certified ID copies not older than six months.
• Tax Compliance Status PIN.
• A certificate from the municipality (or any other municipality) confirming no arrears for rates, taxes or municipal service charges for more than three months.

B-BBEE: The specific goal is the promotion of South African owned enterprises (20 points). Proof required: fully completed and signed MBD 6.1 and full CSD report not older than one month.